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What's New


Note: Housekeeping changes are in the following section at the bottom of the page.


September 4, 2015 Update

Guide Memo 3.2.2.: Cost Transfers

Section 1.c., Cost Transfer Policies has been modified to add a requirement for documentation: The allocation methodology used if transferring expenses to multiple PTAs.

Guide Memo 10.2.1: Graduate Student Assistantships

  • Section 2.b., Assistantship Eligibility Criteria:
    Added “childbirth accommodation” to list of exceptions to the enrollment requirement.
  • Section 5: Percentage and Period of Assistantship Appointments:
    • Changed percentage of one type of permitted assistantship from 55-90% to 60-90%
    • Added subsection: 5.e., Shortened Summer Assistantships—NEW!
  • Various housekeeping updates, including updating of the link to TAL tables.

September 1, 2015 Update

Guide Memo 10.1.1: Undergraduate Student Employment

  • Changed title by omitting “on campus” from end of title

Section 1. Definitions and Distinctions – NEW section
Newly added section contains 6 subsections: Student Hourly Employment, Stipend; Student Residence Roles; Contingent (Casual or Temporary) Employment; Federal Work-Study (FWS); Off-Campus Internships and Off-Campus Employment.

Section 2: Listing Student Jobs
-2.a. Job Listing Services: Added the Handshake system and its URL.
-2.b.: Hours Worked Per Week: Added “During break periods between quarters undergraduates may be employed full time. Thanksgiving recess is not a break between quarters.
-Added new subsections:  International Students on F-1 or J-1 visas, and Students on Financial Aid

Section 3. Schedule of Job Categories:
-Added phrase that the schedule is designed to promote consistency in student pay.
-Changed term  “salaries” to “wages”
-Added URL to suggested wage scale, which is updated annually

Section 4: Hiring, Paying and Supervising Students
a. Hiring: Added new information on the process of hiring students into the appropriate Job Classification Code.
b. Payment: Deleted mention of FWS Authorization Form and added Axess and pay period information.
e. Sick Time: NEW subsection on procedures for sick time benefits for hourly student employees.

August 31, 2015 Update

Guide Memo 9.2.1: Provosts' Organization Chart

  • Deleted box (position) for Senior Associate Vice Provost for Undergraduate Residential Affairs
  • Corrected name of Vice Provost for Teaching & Learning

August 14, 2015 Update

Guide Memo 1.5.1: Political, Campaign and Lobbying Activities

  • Name change from “Political Activities” to “Political, Campaign and Lobbying Activities”
  • Added a sentence at end of second paragraph confirming political communications not made in accordance with these provisions are not authorized and may not be attributed to the University.
  • Section 1.a.: Added “or opposing” to the third sentence related to candidates.
  • Section 1.b.: Added the Vice President for Land, Buildings and Real Estate to the list.
  • Section 2.b.: Deleted “Partisan” from the title and modified the first sentence to include partisan and non-partisan elections.
  • Section 2.b.1., 2.b.4, 2.b.5 and 3.a.: Minor wording changes
  • Section 4: Research Involving Political Campaigns—NEW!:
    Added a new section that addresses the requirement for any research being conducted that involves political campaigns to check with the General Counsel’s Office on any legal restrictions, and to submit their research proposal to Stanford’s Institutional Review Board.


Housekeeping Changes

Changes do not affect policy content, but may include corrected cross-references to other policies, corrected titles, change of authority for the policy, changed URLs, addresses, and phone numbers or very minor text changes for clarity. The changes below are listed by the order in which they were updated.

September 14, 2015

Chapter 1: Sexual Harassment

September 10, 2015

Chapter 12: Global Activities
12.2.21: Global Telecommuting: Added qualifier that a global telecommuting request may not be possible depending on each country’s immigration laws.
Various minor updates to other guide memos (12.2.1, 12.2.5, 12.2.8, 12.2.20, 12.2.21, 12.3.1, 12.3.3, 12.4.1, 12.5.1 and 12.5.3) include changing term "international" to "global" and clarifying definitions of "affiliated entities" and "affiliates."


September 3, 2015

AGM 6.1.1: Administrative Computing Systems: Added link to Online Accessibility policy.
AGM 6.2.1: Computer and Network Usage Policy: Added link to Online Accessibility policy.
AGM 10.1.1: Undergraduate Student Employment: Updated name of "Career Development Center" to "BEAM, Stanford Career Education."

All updates are archived. For previous changes, please contact the Guide Editor at