Spotlight

April 23, 2018 -  

Roland Sharpe, 1924-2018

Friends and colleagues of the late Roland Sharpe are invited by his family to attend a memorial service at the Peninsula Bible Church (3505 Middlefield Road, Palo Alto) on Saturday, May 19, 2018 from 3-5 p.m.

Roland L. Sharpe, the Supervising Engineer responsible for the original design and construction of SLAC, died on March 15, 2018 at 94. Sharpe was responsible for recommending both the current design (instead of the initially proposed two parallel tunnels design), as well as its present site. He later formed his own company and was in great demand internationally. SLAC reached out to Sharpe in 1994 and he served as a consultant for seismic work as well as new research facility construction....

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Welcome!

SLAC National Accelerator Laboratory is one of the world's leading research laboratories. Established in 1962 at Stanford University in Menlo Park, California, as a particle physics research center, SLAC is now a multipurpose laboratory for astrophysics, photon science, accelerator and particle physics research.

SLAC's Archives, History & Records Office (AHRO) is a coordinate archive to the Stanford University Archives. As such, it ensures that the Laboratory's history is identified, collected, preserved and made accessible to the SLAC and Stanford communities, to researchers and to the public. The Office's Records Management (RM) function preserves, schedules and disposes of temporary records, regardless of format, created in the course of doing business at SLAC. RM is responsible for appropriate handling and retention of inactive temporary retention records that must be retained for specified lengths of time for financial, legal, epidemiological or medical reasons, according to disposition schedules jointly agreed upon by the U.S. Department of Energy (DOE) and the National Archives and Records Administration (NARA).

Founded in 1989, the AHRO has primary responsibility for the Laboratory's documentary heritage, but relies on the community to help it in this endeavor.

The SLAC Archives, History & Records Office has the following responsibilities:

• Serves as a repository for documentation of the Laboratory's organizational and scientific history;
• Evaluates, selects, and preserves specific materials of archival significance created by Stanford University entities operating on the SLAC campus;
• Ensures compliance with relevant state and federal laws and with DOE records management policies and procedures;
• Acts as laboratory liaison to the NARA FRC and provides temporary records services, including appraisal, retirement and retrieval services;
• Promotes knowledge of the Laboratory's unique history and important scientific and technical accomplishments;
• Assists in the use of its collections by members of the Laboratory and University communities, visiting scholars, and the public.
• Adheres to the International Council on Archives (ICA) Principles of Access to Archives and to the Society of American Archivists (SAA) Core Values and Code of Ethics



Glossary of AHRO Terminology:

RECORDS MANAGEMENT	advises offices in the creation, use, maintenance, and disposition of records, regardless of format
ARCHIVES	appraises, collects, organizes, preserves, and provides access to noncurrent records with permanent value
Record	recorded information, in any format, that provides evidence of an organization's activities & decisions
Temporary Record	record approved for disposal after a specified period or event
Permanent Record	record to be maintained permanently in the archives after no longer needed for current business (inactive)
Inactive Record	no longer needed to conduct current business on regular basis, but may be required for other reasons, or may be scheduled for permanent retention (archived)
Non-Record	ex. convenience copies or personal documents
Appraisal	identifying records and determining their value in order to establish retention periods
Disposition	action taken based on appraisal, e.g. transfer to a records center; destruction; or archiving
Schedule	v. establish retention period for current records and provide for their disposition n. comprehensive listing and description of records showing approved retention and disposition actions
Retirement	the process of transferring records from active files to inactive storage.
FRC	Federal Records Center. Location where inactive temporary records are stored.
Document Control	[A separate function that is operational (change/version control)]




Service Level Agreements (SLAs) for AHRO services: Records Management SLA;   Archives SLA.

Further information about our activities and workflows is on our About Us page




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