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Faculty Affairs Updates

Academic Staff-Teaching dependent care policy

During the COVID-19 pandemic, the caregiving landscape continues to be challenging for those with young children and/or elder care obligations.

Click here to access the dependant care policy for Academic Staff-Teaching.

Guidelines for Faculty Remote Work Arrangements Outside of the U.S.

Click here to access the guidelines (stanford authentication required)

The information can also be found at Stanford Global Services website.

(Click on References and Tools in the Note section)

Access Stanford Health Check through mobile app

Click here for more information

Covid-19 Health Emergency Tenure Clock Extension and FAQ

Click here for more information.

Click here to see the FAQ.

Covid-19 Extension Request – FASA Instructions for Faculty Affairs Officers

Guidance for Appointments/Promotions Meetings via Video-Conferencing

Click here for more information.

Latest updates on Coronavirus 

Russell Furr, associate vice provost for Environmental Health & Safety, has provided further updates regarding COVID-19, focusing on travel, BOSP spring quarter programs, course work guidance, guidance for staff and preventing the spread of respiratory diseases. Click here to read more.

Visit the Teach Anywhere website for assistance in delivering your class online.

Faculty Leave display on Stanford Profiles and Stanford Directory (StanfordWho)

As of July 6, 2020, leave information on faculty profile pages – Stanford Profile (CAP) and Stanford Directory (StanfordWho) - will be publicly visible. Please refer to the FAQ leave document here, or submit a ticket if you have questions.

For questions, please contact Ashwini Gujar at

Electronic submissions and review of Faculty files 

School Faculty Affairs Officers can now submit faculty and other related files electronically to the Faculty Affairs Provost's office. Click here for more details.

For questions, please contact Ashwini Gujar at

Update on procedure for Death of an active Stanford Faculty member

Click here to refer to the procedure. For questions, please contact Scott Walters at or Cristen Shinbashi at

New - Cigna Short-Term Assignment International Health-Care Plan

If you are a benefits-eligible faculty or staff on U.S. payroll and plan to work abroad for 180 days or less, Stanford can provide you medical and dental services through Cigna.  This applies to faculty working abroad for a quarter.  Click here for more information.

If the period is longer than a quarter then contact UHR Benefits at 736-2985 to discuss international benefits, managed by Fran Kaspar.

Revised Faculty Handbook

The Faculty Handbook ( has been redesigned, making it easier and more efficient to use and print.  Please contact Ashwini Gujar at for further details.

Board of Trustees Meetings and Deadlines

Nominations should be received in the Office of Faculty Affairs by the dates in the table below. All chairs must be approved by the Board of Trustees and materials must be submitted by the deadlines to ensure that the appointments take place at the Board meeting. More information can be found here (login required).

Board of Trustees Meeting Submit Nominations by:
February 9-11, 2020 January 16, 2020
April 19-21, 2020 March 19, 2020
June 9-11, 2020 May 21, 2020
October 4-6, 2020 September 10, 2020
December 6-8, 2020 November 12, 2020
January 31, February 1-2, 2021 January 14, 2021
April 11-13 ,2021 March 18, 2021
June 8-10, 2021 May 20, 2021
*Nominations are accepted only for already established chairs at the April meeting


Effective January 1, 2018, two new California state laws take effect that impact Stanford hiring practices, including for Academic Staff and Other Teaching Staff.

Also, a new consent form for conducting background checks is also required as of January 1, 2018. The new form can be found here:

Ban the Box (AB 1008)

This law provides job applicants with prior conviction history a fair chance to obtain employment.

Salary History (AB 168)

This law is designed to narrow the gender pay gap.

  • Job applications no longer include questions requesting an applicant's criminal history
  • We cannot inquire into, or consider an applicant's conviction history until the applicant has received a conditional employment offer
  • We may initiate background checks only after we make a written conditional offer of employment
  • Job applications no longer include questions requesting an applicant's salary history
  • We can no longer ask about an applicant's salary history
  • We cannot rely on salary history when determining whether to offer employment or what salary to offer (unless voluntarily provided)
  • If an applicant voluntarily discloses salary history without prompting, we may consider that information to determine the salary for that applicant along with other factors in setting salary offer
  • Upon request, we must provide the pay scale for the position to which an applicant applied

Revised offer letter templates

Academic Staff and Other Teaching Titles require an offer letter when hired. Effective January 1, 2018, please use one of the revised offer letter templates - paid or unpaid (log in below to view).

Appointments & Promotions Reminder

Deadlines for long forms are located on the FAO page (log in below to view). Please plan your file submissions accordingly, and notify Valerie Meeks at, of retention issues, competitive offers, or any other situations that require urgent review of a file.

Revised Long Form

The form for appointments, reappointments & promotions (log in below to view) has been redesigned to combine different versions of the current forms into a single document, making it easier and more efficient to use.  Please contact Scott Walters at for further details.

Emeriti Faculty

The privileges and benefits for emeriti faculty have been updated, and the description of benefits is on the Retirement page. This document is sent out directly to each retiring faculty member after they have submitted a Notice of Intent to Retire. For further information, please contact Cristen Shinbashi at