Stanford Conferences helps you do just that. Our Meeting Planning team knows that planning your conference, meeting or event can be a big undertaking. Consider us your on-campus partner, here to help lighten your load. To learn more about how our Meeting Planning Team can assist you with your next conference or event, submit your inquiry and we'll get back to you shortly.
YOUR ON-CAMPUS PARTNER
We have a successful track record of planning and executing events campus-wide for numerous Stanford departments and SLAC
Customized Meeting Solutions
We offer a range of services, from registration assistance to full-scale conference design.
We can customize a package that meets your needs on or off campus.
We help in all aspects of planning, from identifying objectives and setting goals to developing full programs
We optimize your resources and focus on achieving results.
Financial Management Budget Development, Vendor Contracts, Budget Progress Reporting, Reconciliations
University and Legal Policies & Guidelines Risk Management Assessment & Insurance, Policy for Protection of Minors, Sponsorship, Controller’s Office Assessment on Accounting, Alcohol Service & Licensing Requirements
Event Design & Planning Site Selection, Exhibit Hall Design, Logistics, Poster Session Planning, Abstract Collection
Parking & Transportation Parking Permits, Shuttle Service Logistics, Airport and Hotel Transportation, Directional Signage
VIP, Faculty & Leadership Management Speaker Arrangements, Campus Security Planning
Post-Conference Business Final Data Reporting, Wrap-Up Reports, Post-Event Surveys
Registration Services Online Conference Registration Site Creation and Reporting, Attendee Inquiries, Name Badges, Certificates of Participation, Visa Invitation Letters, On-Site Registration
Collateral Development Conference Brand and Logo Development, Program Book Design, Campus Signage, Branded Conference Merchandise, Stanford Campus Event Publicity
Work Request Process Audio-Visual and Equipment Rentals, Video/Live Stream Services Arrangements, Campus Work Orders, Catering Menu Development
Miscellaneous Program Support Off-site Excursion Planning, Interpreter/Translation Service Arrangements, Hotel Room Block Management, Hospitality and Recognition Gifts, Emergency Planning, On-Site Support Staffing and Event Management, Photography Service Arrangements