Great meetings start with great planning

Meeting planningStanford Conferences helps you do just that. Our Meeting Planning team knows that planning your conference, meeting or event can be a big undertaking. Consider us your on-campus partner, here to help lighten your load. To learn more about how our Meeting Planning Team can assist you with your next conference or event, submit your inquiry and we'll get back to you shortly.


The Oval

Professional Expertise

We are Certified Meeting Professionals (CMP) accredited by the Events Industry Council 

We have a successful track record of planning and executing events campus-wide for numerous Stanford departments and SLAC​

Customized Meeting Solutions

We offer a range of services, from registration assistance to full-scale conference design.

We can customize a package that meets your needs on or off campus.

Success Planning

We help in all aspects of planning, from identifying objectives and setting goals to developing full programs

We optimize your resources and focus on achieving results.



planning services

Financial Management Budget Development, Vendor Contracts, Budget Progress Reporting, Reconciliations 

University and Legal Policies & Guidelines Risk Management Assessment & Insurance, Policy for Protection of Minors, Sponsorship, Controller’s Office Assessment on Accounting, Alcohol Service & Licensing Requirements

Event Design & Planning Site Selection, Exhibit Hall Design, Logistics, Poster Session Planning, Abstract Collection

Parking & Transportation Parking Permits, Shuttle Service Logistics, Airport and Hotel Transportation, Directional Signage

VIP, Faculty & Leadership Management Speaker Arrangements, Campus Security Planning

Post-Conference Business Final Data Reporting, Wrap-Up Reports, Post-Event Surveys

Registration Services Online Conference Registration Site Creation and Reporting, Attendee Inquiries, Name Badges, Certificates of Participation, Visa Invitation Letters, On-Site Registration

Collateral Development Conference Brand and Logo Development, Program Book Design, Campus Signage, Branded Conference Merchandise, Stanford Campus Event Publicity

Work Request Process Audio-Visual and Equipment Rentals, Video/Live Stream Services Arrangements, Campus Work Orders, Catering Menu Development

Miscellaneous Program Support Off-site Excursion Planning, Interpreter/Translation Service Arrangements, Hotel Room Block Management, Hospitality and Recognition Gifts, Emergency Planning, On-Site Support Staffing and Event Management, Photography Service Arrangements