Fingate Updates

• 06-11-15   Updated – Form: Certification of Filing and Payment of Federal Taxes

• 06-03-15   Updated – SmartMart Supplier Contact: Sigma-Aldrich

• 06-02-15   Updated – Buy Pay Guide and SmartMart Supplier Update

• 05-28-15   Updated – Organization Suspense Accounts for Labor and How To: Clear Organization Suspense Accounts for Labor

• 05-27-15   New – Resources: Tax Withholding for Out-of-State (non-California) Suppliers

• 05-22-15   Updated – Policy Notes: Organization Suspense Accounts (OSA)

• 05-21-15   New – Policies and Initiatives: International Traffic in Arms Regulations (ITAR) and Other Export Controlled Defense Articles, Software and Technical Data

• 05-20-15   New – Timecard Approval Reminder Template, and Approval Process & Expectations

• 05-20-15   Posted – FY15 Year-End Close Schedule

• 05-18-15   New – How To Use Expenditure Type Mapping Tool

• 05-18-15   Updated – How To Request a Change to an Existing Supplier / Payee (Step 3)

• 05-18-15   Updated – How To: Search for Expense Requests Transactions

• 05-15-15   Posted – 2015 Attestation of Feeder Owner Responsibilities

• 05-15-15   Updated – How To Verify PCard Transactions (Step 7 & 8)

• 05-14-15   Added – Unidentified Receipts Database Link

• 05-11-15   New – Stanford Travel FAQs

• 05-11-15   Updated – Gift Transmittals Authority Grantors for Graduate School of Business

• 05-08-15   Updated – Year-End Report Matrix (FIN_LABOR_173_Suspense_Account)

• 05-08-15   Updated – Guidelines for Writing a Clear Business Purpose

• 05-08-15   New – Post-trip Expense Report Checklists for Preparers

• 05-08-15   New – Stanford Travel Packets (envelopes for collecting receipts) Available!

• 05-08-15   Updated – Expense Requests Checklists and Now Guidelines for Expense Reporting

• 05-07-15   Updated – SmartMart Supplier Contact: Lenovo

• 05-01-15   Posted – Expenditure Type & Object Code April Updates

• 05-01-15   New – How To Respond to an Audited Transaction Notice

• 04-30-15   Added – Bangladesh to the Country for Salary Tax Treaties

• 04-29-15   Updated – SmartMart Supplier Contact: Bio-Rad

• 04-28-15   Updated – Purchase Order Terms and Conditions

• 04-28-15   Added – Affirmation Letter from California Franchise Tax Board Confirming Stanford's Tax Exempt Status

• 04-28-15   Updated – Claim Tax Treaty for Fellowship Payments (Step 3 & 4)

• 04-28-15   Updated – Guidelines for Use of Categories for Non-SU Payees (Expenses – Forign)

• 04-20-15   Updated – Default Payment Method for Requesting a Supplier / Payee

• 04-17-15   Updated – Streamlined Requisitioning with Removal of Contract Yes-No

• 04-17-15   Updated – New Requisition Type for Change Orders to Capital Purchase Orders

• 04-07-15   Updated – Plan Travel, Arranging Foreign Travel for Stanford Business

• 04-07-15   Updated – Buy Pay Guide: Purchasing Method for Hotel (local for visitor)

• 04-07-15   Updated – Job Classification Codes (JCC) Mapped to Expenditure Types

• 04-06-15   Updated – Stanford Management Company (SMC) New Web Site

• 04-03-15   Updated – OBI Availability

• 04-03-15   Updated – Change Requests to Existing PCard Account

• 03-30-15   Updated – Form 8300 (Report of Cash Payments over $10,000)

• 03-30-15   Added – Video Demo for How-To Itemize Alcohol on a Business Meal or Travel Meal

• 03-25-15   Posted – Expenditure Type & Object Code March Updates

• 03-24-15   Updated – SU-21 Form

• 03-20-15   Updated – Approve Feeder Journals

• 03-19-15   Updated – Paying Human Subjects

• 03-19-15   Updated – ORA-1101 Is Now DOR-1101

• 03-04-15   Posted – Expenditure Type & Object Code February Updates

• 03-03-15   Posted – Money Fund Rate February 2015 Available

• 02-26-15   Updated – New Fax Number for Expense Requests Receipts

• 02-25-15   New – Money Fund Rate Now Available on Fingate

• 02-20-15   New – FIN-0508: Paying Human Subject Online Training Available

• 02-17-15   New – Email Template to Stanford Travelers (for Travel Arrangers)

• 02-09-15   Fingate Updated to Reflect New Expense Request System and Related OBI Reporting

• 01-29-15   Updated – Month End Close Deadlines: Deadline Changes for iJournals and Labor Distribution Adjustments

• 01-28-15   Updated – Payroll Schedules and Deadlines: Pay Period Ending 12/31

• 01-22-15   Added – Expense Requests & SU Credit Card Activity Reports on Learn about OBI Financial Reporting Web Site

• 01-20-15   New – FIN-0504: Non-PO Payment Requests Online Training Available

• 01-14-15   Added – Export Control / Trade Sanctions Requirements

• 01-12-15   Posted – Stanford W-9 Form

• 01-09-15   Updated – Payroll Earning Codes

• 01-09-15   Added – Learn about System: Expense Requests

• 01-09-15   New – FIN-0500, FIN-0502, FIN-0506, FIN-0509 & FIN-0402 Training Available

• 01-08-15   Posted – Mileage Rate Change Effective January 1, 2015

• 12-15-14   Updated – Payroll Earning Reference Codes

• 12-11-14   Added – Departmental Cash and Check Handling Checklist

• 12-10-14   Updated – Stanford W-2 Form: Box 3

• 12-10-14   Updated – Tax Deduction Codes, Descriptions, and Rates

• 12-08-14   Updated – Instructor's PowerPoint for FIN-0510 Labor Schedules

• 12-08-14   New – Financial Confidentiality Agreement now in STARS

• 12-05-14   Updated – Labor Distribution Adjustments: Transaction Approval Process Change

• 12-05-14   Updated – Create / Update Labor Schedule

• 12-05-14   Updated – Create Salary Distribution Adjustment in LD: New System Controls

• 11-24-14   Posted – New Tax Affirmation Letter from IRS

• 11-24-14   Posted – Expenditure Type & Object Code November Updates

• 11-20-14   New – Gift Transmittal: Cash Receipts Certification Form (Step 4)

• 11-20-14   Re-Posted – FIN-0300: Introduction to Credit Card Acceptance & Processing

• 11-07-14   New – CASHNet.com Demo Videos Available

• 11-06-14   Posted – Expenditure Type & Object Code October Updates

• 11-06-14   Added – Cash & Check Handling Checklist

• 11-05-14   Updated – SmartMart Supplier Rainin Contact Information

• 10-30-14   Updated – CASHNet.com for Student-related Deposits and Code Restriction

• 10-30-14   Updated – Check Handling Information

• 10-28-14   Updated – How To Declare or Change Withholding Allowances

• 10-27-14   Added – 2015 Payroll Schedules and Deadlines

• 10-27-14   Added – 2015 Postdoc Fellowship Deadlines

• 10-15-14   Updated – Cutoff for iJournals Transaction Approvers (see Day 4)

• 10-15-14   Updated – Deadline for Carry Forward / Rollover of Project Balances Request (see Step 4)

• 10-09-14   New & Updated – Approving Feeder Journals Process

• 10-08-14   Updated – FMS Org Chart:  New Treasurer Identified

• 09-30-14   Updated – SmartMart Supplier Ricoh Contact Information

• 09-23-14   Updated – FY15 OSA Clearing Deadlines

• 09-22-14   New – How To Request an Off-Cycle Stipend Payment

• 09-22-14   Updated – Axess Timecard Pay Rules

• 09-18-14   Updated – Stanford Travel Card Policy: School and Department Supervisor Responsibilities

• 09-18-14   Updated – Typical Month-End Close Cycle: Day 4

• 09-18-14   Updated – FY15 Month-End Close Deadlines

• 09-17-14   Posted – FY15 OSA Clearing Deadlines

• 09-16-14   Updated – Request Off-Cycle Check Instructions

• 09-10-14   Added – FY15 Month-End Close Deadlines

• 09-08-14   Updated – Year-End Close Schedule for Central Office: 9/10 Core Journal Final Deadline

• 08-28-14   Modified – Expenditure Type / Object Code Request Forms

• 08-27-14   Updated – August 2014 Expenditure Type & Object Code

• 08-23-14   New – Capital / Non-Capital Project Decision Tree

• 08-20-14   Modified – "Stanford's Statement of Exempt Status" to "Exempt Status Affirmation Letter"

• 08-11-14   Retired – FIN-0300: Introduction to Credit Card Acceptance & Processing

• 07-25-14   New – Year-end Close Interactive Calendar

• 07-24-14   Updated – July 2014 Expenditure Type & Object Code

• 07-23-14   New – Rules for Capital Project Sub-tasks / Expenditure Type Combinations


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