ARCHIVED Bulletin: 2008/09 Winter Close Information (Posted December 1, 2008)
In accordance with the University 2008 Winter Close schedule, the Controller's Office, Office of Research Administration, Procurement, and Administrative Systems / Financial Systems Support Group will be officially closed for regular business from Monday, December 22, 2008 through Friday, January 2, 2009. Normal business hours will resume Monday, January 5, 2009.
On this page, specific information about:
- Payroll and Time Reporting
- Purchasing and Payment Processing (including Reimbursements)
- Cashier's Office 2008 Deposit Deadline
- Student Services Center
- Financial Systems Support
- Emergency Contacts
Payroll and Time Reporting
Payroll will be open through the end of business on Friday, December 19. They will close for the holidays on Saturday, December 20 and will reopen on Monday January 5, 2009. Emergency support only will be provided during this period: phone messages may be left at 3-9248. Callers will receive a response within 24 hours on any day that is not a weekend or holiday.
- Payday for the first period of December will be Friday, December 19th.
- Paychecks for the second period will be run on Sunday, January 4th.
- Departments should complete their Kronos entries on the last working day before the close.
- Those working any time during the close have until Saturday, January 3rd, 2009 to make timecard entries.
For specific information about reporting time off during winter closure, see Bulletin: Time Reporting and Payroll During Winter Closure.
Purchasing and Payment Processing (including Reimbursements)
For specific ordering and delivery instructions, visit Special Purchasing & Delivery Instructions for Winter Closure. For specific payment deadlines (including reimbursements, advances, other checks, petty cash, and invoice payments) visit Special Payment Deadlines for Winter Closure.
Cashier's Office 2008 Deposit Deadline
All departmental deposits to be processed in calendar year 2008 must be brought to the Cashier's Office by Noon on Friday, December 19, 2008.
Student Services Center
During Winter Closure, telephone representatives will be available to take your call at 866-993-7772 (toll free) or 650-723-7772 on December 22, 23, 24 (until noon), December 29, 30 and 31 and January 2, 2009.
Financial Systems Support
Financial Systems Support, including the Help Desk, will be officially closed Monday, December 22, 2008 and will reopen Monday, January 5, 2009. All production and infrastructure applications will continue to be available during this time, and limited staff will be available to monitor systems and to ensure that critical applications and services remain running. To report a service outage or other emergency, call 650-725-HELP (5-4357) or submit a HelpSU ticket. A small number of staff will be on hand to support emergency requests and will respond as soon as possible. Other non emergency messages will be addressed beginning Monday, January 5, 2009. For more complete information about services during the winter closing, visit IT Services Winter Closure 2008/09.
Emergency Contacts
Although officially closed, the following departments will be available to respond to emergency needs during the winter close, with the exception of weekends and official holidays.
If you have an emergency need, please leave a concise message and your call will be returned within 24 hours, except as noted above.
| Cash Management | 650-610-8992 or 650-703-6694 |
| Disbursements – Accounts Payable, Travel & Reimbursement |
650-725-9100 |
| Payroll | 650-723-9248 |
| Urgent Proposal Issues | From 12/22 – 12/26: From 12/29 – 1/2: |
| Urgent Clinical Trial Issues | From 12/22 – 12/26: From 12/29 – 1/2: |
| Purchasing and Contracts | 650-725-2897 |
| Emergency Help & Service Outages | 650-725-HELP (4357) http://helpsu.stanford.edu/ |