Request Service

*** In accordance with the University 2014/15 Winter Closure schedule, Event Services will be closed for business from Friday, December 19, 2014 at 12:00 p.m. through Monday, January 5, 2015 at 8 a.m. If you place a Service Request during this time, it will be addressed when we resume operations on January 5, 2015. Happy Holidays! ***

Use this form to request services from Stanford's Event Services department. Provide the best information you have. Specify Audio/Visual details in the box provided (Step 2), and other information in the Further Details box below (Step 5). If we need clarification, we will contact you directly.

After you submit the request, you will receive an e-mail confirmation. Please retain it for your records. Reference the request number found there when you submit updates or changes.

*Denotes a required field.

If you have a SUNet ID, you can   » auto-fill via WebAUTH «
Department Name * Alt: name of student group, or off-campus org.
Dept. Contact Name * A single contact name
Dept. Contact Email * One complete email address: you@stanford.edu
Dept. Contact Phone *
Cell Phone    
 
Payment Type * Choose one:
Department: (Project-Task-Award) - -
ASSU (Student groups): Please follow ASSU procedures for payment
     Group/Account #*
     Approver Name * Group Financial Officer
     Approver Email * One complete email address: you@stanford.edu
LPCH: Provide Cost Center   
SHC: Provide Cost Center     
Credit Card (Visa/Mastercard/Amex): We will contact you for the specifics
 
Location, Dates and Times; Event name:
Event Name     If applicable
Location * Include room number, other specifics
Start Date *
End Date   
For multi-day requests
Delivery Point     Specific dock, entrance
Expected Attendance      Overall for this request.
 
Times: Enter the applicable times. If you only want the equipment delivered, enter a time in the Delivery field;
otherwise use the Setup field. Start and End times are required for events.
Request is for
an event.
 
Start & End times are
required for events.
 
Delivery Setup (Doors)
Before
After		 Before
After
Event Time(s):
Start  End 
   
 
Pickup
Indicate am or pm.
Before time shown
After time shown

 

Please detail your specific Audio Visual (AV) needs in the form field below. Keep in mind things such as number and type of microphones, video playback format or special lighting needs. Also, tell us if you would like a media technician to service the entire duration of your event. If you have additional services provided by another AV vendor (such as Stanford Video) include any needs they may have.

Please note: The labor costs for delivery, set-up, or for media technicians are not included in the rental price of equipment. For more information, see Media Technician and Event Crew Rates.

Audio/Visual Needs 
(4000 character max)
Audio Duplication    (Requires technician)
  CD Number of copies:
  USB Flash Drive    
       
Video Duplication    (Requires technician)
  DVD Number of copies:
  USB Flash Drive    

Provide the best information you currently have for counts, sizes and colors. Note any uncertainties below, in Step 5. See Equipment and Services for illustrations and additional information or call us at 650.723.2285. Please note: The labor costs for delivery, set-up, or for event crew are not included in the rental price of equipment. For more information, see Media Technician and Event Crew Rates.

 
Tables Chairs
6 foot x 30 inch Banquet Table White Plastic Folding Chair
8 foot x 30 inch Banquet Table Natural Wood Padded Folding Chair
48 inch Round Table White Padded Folding Chair
60 inch Round Table Banquet Chair - Black
72 inch Round Table Banquet Chair - Gray  
36 inch Round 32 inch High Table Wingback Chair
36 inch Round 42 inch High Table Arm Chair - Vinyl - Burgundy
30 inch Revolution Round Table 32 inch High Modern Metal Barstool with back and cushion
30 inch Revolution Round Table 42 inch High Black Barstool with back
54 inch Square Table
7 foot Serpentine Table Table Coverings - Cloth (Linens or Skirt Sets) or Plastic (Kwik Covers)
6 foot x 18 inch Seminar Table
8 foot x 18 inch Seminar Table Linens Black Red
End Table 8 Foot T-Drape
Coffee Table 8 foot Fitted Drape

If you are utilizing venue-owned furniture for your event, indicate the furniture totals and details in Step 5.
Skirt Set - Select equal number of tabletops and skirting. Use with 6 foot & 8 foot Banquet or 8 foot Seminar Tables only.
Black Red White
Tabletop
Skirting

Event Services' Linen and Skirt Set inventory is listed above, but we can source any shape, size or color for your event. Explain in Step 5 (below).
Kwik Covers - Plastic fitted table cover
Chrome Stanchion Red White
Tensabarrier Stanchion - 7 foot Black Belt 6 foot Banquet Kwik Cover
Stanchion (includes white chain) 8 foot Banquet Kwik Cover
Red Velvet Rope - 6 foot section 36 inch Round Kwik Cover
48 inch Round Kwik Cover
Tack Board, 4 ft x 8 ft 60 inch Round Kwik Cover
72 inch Round Kwik Cover
Umbrellas Base included
9 foot White Market Umbrella Can be placed in the middle of 60 inch or 72 inch Round tables or free standing
11 foot White Market Umbrella Free standing only
Portable (Wenger) stage   Please estimate all three dimensions. Need a ramp? Provide the details in Step 5 (below)
Overall dimensions: Width  ft Depth  ft Height  in
Number of stair units: Stages higher than 8 inches need at least one stair unit.
Trash Cans
Rental of trash cans is handled by PSSI.
To request trash, recycling and compost bins through PSSI, place a Customer Funded Request.
If you need help placing a Customer Funded Request, download the Step-By-Step Guide:
Student Groups or All Other Entities .
Trash Can with Liner     Extra Trash Can Liner
 

Provide the location and Start Date and Pickup Time above and select the appropriate service below. See Moving: Surplus, Disposal for more information.

Move Office, Materials:  Arrange labor to move your office, relocate equipment...etc.
Provide details in the Step 5 text box below.
Surplus Property  Arrange pickup of your surplus property for delivery to Surplus Sales.
After placing this request, create an Excess Request. The pick-up will be schedule once the Excess Request is approved. Please allow up to five business days for processing. Provide item details in the Step 5 text box below.
Property Disposal (PSSI)  Arrange pickup of disposed property for delivery to PSSI.
In addtion to this request, you must also place a PSSI Work Request and an Excess Request. The pick-up will be schedule once the Excess Request is approved. Please allow up to five business days for processing. Provide item details in the Step 5 text box below.
Review  Take a moment to review your request.
If needed, visit our equipment and services page for details or
review our Media Technician and Event Crew Rates.
Further Details  Describe the requested service. Include specifics when possible.
Provide additional details regarding the choices you've made in Step 4.
Detail any questions or uncertainties.
 
(4000 character max)

Please press submit button only once.

Direct questions to Event Services at 650.723.2285.
Or send email to mailto:eventservices@stanford.edu.
Or send a fax to 650.723.9315.

Rush Requests

We may not be able to accommodate requests made less than 2 business days prior to the time the service is needed. We will contact you if we are not able to fulfill your last-minute request.

For more details: ELS Policies.

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