Minutes

Voting to approve minutes for 6/3: approved (8-0-1)

-VSOs-

Persian Student Association:

The event is for the month of Ramadan, an event for the breaking of the fast. It will be held on Saturday, 6/27, and the event is already on the GSC calendar. Attendance will be 180-190 students (numbers based on previous years). Regarding funding, this event technically falls under the 2014-15 fiscal year (based on the date of the event), and the PSA has already reached their hard cap of $6000. Thus, Kali’s recommendation is $0 for the event. However, the equivalent event last year was also from the 2014-15 fiscal year due to the fact that Ramadan shifts depending on the year. PSA is requesting to take the funds from the 2015-16 year, but then the group might run into this problem next year. The question is, should we allow VSOs to request funds from future fiscal years? The consensus is that Ramadan is a very unique situation, and it shouldn’t be a problem to process the funds after the start of the new fiscal year. Request to fund this event is approved (9-0-1)

GradQ:

GradQ wants to host a post-Pride decompression event. The request is 485 for food, $192 total. Kali’s recommendation is for $192. Funding request approved (8-0-2)

Speaker’s Bureau Funding Bill:

The Speaker’s Bureau folks forwarded the bill to us earlier this week, and we need to vote on this now before the end of the fiscal year. Their request is one-time and for $60,000. Sam brought up that we should have them add language to include the undergraduate portion in the same bill so that there aren’t two separate bills. The council vote will be conducted with this change in mind. Funding bill approved (7-0-3).

General Announcements:

NGSO and GoPass:

Gabe received an email from Sarah Divel who is planning the schedule for the New Grad Student Orientation (NGSO), and they want to know if we want to keep the same events as last year or change events. Last year we had the pizza lunch and the informational dinner at the GCC. About 200 people came for the pizza lunch and 150 for the dinner. Sarah needs the schedule finalized by mid-July. After some discussion, the council agreed to stick with the same events. Gabe and Qian will organize food. Last year we handed out GoPass information and some GSC SWAG. (We may need to plan to order more to promote the GSC.)

Regarding GoPass, there is going to be a meeting next month (Monday, 7/13) with folks from VPGE and SURPAS to talk about GoPass marketing and how to improve sales. Gabe met with the Vice Provost for Student Affairs, Greg Boardman, who also had some marketing ideas. Greg stressed that the folks at VPSA are here to help us with whatever we need.

GSC Summer Event:

Terence and Gabby have been planning behind the scenes. Should we do a BBQ event again? The last BBQ event was two years ago and several hundred people came. We could potentially collaborate with the movie screening that Isa proposed at the last meeting. As for the date, late July might be best so that we can space out events a bit more. Trevor suggested that the planners ask Sebastian about the grill. Gabe and Ed agreed to help out with planning for this event since Gabby is away.

School of Ed and Law Reps:

Gabe has been emailing about this like crazy. The GSE forwarded the email to their students, and a graduate student expressed some interest, but she did not make it to this meeting. The School of Law hasn’t responded at all. Trevor suggested that we should send an email to the law students ourselves. Trevor still has access to those email lists, so we might do that.

Shengkai has updated the officers page on the GSC website. If you still haven’t sent in a picture/about me info, please do so directly to him.

Sam is looking into getting some GSC vests since we have extra funds to do so before the end of the fiscal year.

The next meeting will be Wednesday, July 8th.

Meeting adjourned.

Gabe sending Bios to webmaster. Some people still have not submitted it.

Gabe will ask Pau to send out a doodle to determine what date next week we can do retreat. It will probably be dinner and then karaoke.

The bill would be $60k from buffer and $15k from GSC reserves, and SB will use $80k of their own reserves too. They will split it up into 2 bills, one for buffer and 1 for reserves. Isa says she talked to some of her constituents, they didn’t really know what the speakers bureau is, and they said that they had issues getting tickets for some of the more popular events. Wonders if they can reserve a certain number of spots for grad students at these events. Can we include provisions for them to reserve a certain % of spots for grad students, and also for them to have a certain number of open spots a certain number of days before the event? They said, this year they did not reject any grad student groups for funding; for popular events, everyone had difficulties getting tickets for events (undergrads + grads), for Katherine Bigelow’s event last week 30% of all students were grad students and they didn’t turn anyone away, they have also been making pushes to get into more grad student lists (such as GSB lists, etc). They said they emailed Sam about putting the event on the calendar but it wouldn’t show up, they emailed Sam 3-4 times but didn’t get a response and were not able to make it work. Trevor suggests that they reach out to the Grad Life Office to put their events into grad-events. Maria says they perhaps don’t need to change how they hand out tickets, but need to change how they advertise. Gabe says, just keeping in touch with GSC will help. Dorian asks how they determine who the speakers are, are there any grad students on the SB committee? They said their president this year is a grad student, they would like to have more grad students. Dorian asks how big is the committee, they say 12, he asks why they can’t not bring it more grad students?  They say it’s open to all people, it’s a matter of not having enough grad students who are interested. Gabby says she thinks they understand they need to improve advertising. She asked the people in her department whether they are in favor of giving them money or not, they said yes. Having these speakers is a perk of coming to Stanford, and the SB has to do a lot of work because you have to work with their agents and stuff, they have to deal with bigger speakers. Isa says if they are looking for grad students, they might want to consider going to GOALIE at the friday of New Grad Students Orientation, talk to grad life office about it. Trevor asks how much $ they have in reserves, they say right now they have $97k, and they are agreeing to transfer out $80k of it. Jieyang asks, what is the buffer fund? Trevor says there is a buffer fund and there is a reserve fund. Buffer fund comes from student activity fee, we make people overpay a little to compensate for students who opt out of paying. The SB makes their budget by estimating from previous year’s budgets. Next year the  budget is about $165k honoraria, $20k cosponsorship, etc, they break it up. We are holding off the vote until June 24. Dorian asks, if they do not use up their budget, can they give some money back to the GSC? They would have to look into it, perhaps they can return their excess money by the % of remaining amount in the budget.

VPGE asks who is going to work on it this year, it will be Gabe, Rujia, and Trevor. Trevor says that during the summer they should work with NGSO and the school deans.

Isa says that the movie screening for PhD movie during the summer is about $250 license fee to pay it, but she does not know how many grad students will attend? She is wondering about budget for the food and drinks. Probably get pizza and maybe ramen?

Finished! Maria says it was annoying to deal with the GSB. At the night they had to call an ambulance to pick up a girl who passed out in the bathroom, and also 1 female person threw her soda at the caterer at 12:30. David says security were letting people in the back. Isa says it could have been really easy to sneak in, because they had problems with not being able to scan the eventbrite tickets. Isa says the artichokes and cabbage were inedible. Maria says she hates the caterer. Never use Bon Appetit again! They served giant pieces of vegetable that were totally not finger food. Maria also likes the support that Event Services offered. Isa says she has potential reasons why not as many people attended. One reason was price, why was it more expensive even though it was on campus? She also thinks dead week is too late for this event.

Meeting Adjourned

Approved unanimously.

Thai Student Association:

-This Sunday, startup session. The company is a Thai startup coming to talk about valuing investments and stuff. Asking for food money for lunch, expect about 30 ppl to show up, expect more than half to be grad students. Recommendation is $15 event services, $360 food. They’ve hit their soft cap, so the recommendation has been revoked to $0. The second event is a farewell event, plan to celebrate and make a gift for people who are leaving, they expect about 50 people and are recommended about $650 (though soft cap has maxed already). The other events that they have had which were funded by the GSC are Teach for Thailand info session, and Thai Night. For the info session they will not receive any money from the company. The info session is a combination of recruitment and info session. Voting on the first event (company info session), 5 for, 3 against, 4 abstain. It passes. Dorian asks if they have had many non-Thai people attend their events, they say yes. Isa says that for future events we should be more careful about the soft cap. Jieyang says we need to take into consideration that other  groups will just disregard the caps too. Maria says the point is that the group that is funded should accommodate 30% non-group members so that other people know about it, but there’s no way to enforce that. Sam says the soft cap is an art and not a science, so as long as budget is sound, but if we go over all the time then it’s not a good idea. Jieyang agrees with  Sam. Kali says she recommends half of the amount because the attendance reported was incorrect. Kali amends the recommendation (ignoring the soft cap) would  be $12.50 event services, $300 food. Terence asks what happens if they don’t get funding, they say they will make it happen somehow. Rujia asks if they have any other funding source, he says he is not in charge of it. We are voting on half of the amount (the new recommendation), 9 in favor, 2 opposed, 1 abstaining. It passes. David says he doesn’t believe that we should be funding recruitment events. Isa says she attended an event previously, and that event had recruitment, and it wasn’t too bad. Isa wants to ask about what the funding auditor is supposed to attend or not, maybe we can add an auditor to go to events? Jieyang says maybe we can give out surveys to attendees of these events. Gabby says we need to share the responsibility if we want to do this. Voting on the other half of the money for the farewell dinner, 1 in favor, 9 opposed, 2 abstaining. Does not pass.

Stanford India Association:

-Farewell dinner and dance this Friday. Expecting 100 grad students will  show up. Recommendation is $800 food $400 alcohol and $130 event services (programming + karaoke machine rental). Isa asks, about karaoke machine, is there an advantage over like youtube? They say customizable hardware is needed. Voting on recommended amount, passes unanimously.

Black Grad Student Assoc:

-Annual BGSA graduation ceremony. Celebrating the people who are graduating. Sat June 6th at the Black Community Center, expected 75 attendance, it’s not on the calendar. Recommendation is $600 food $75 alcohol $317.80 event services (programming + table clothes). They need to put it on the calendar before they leave. Voting on the recommendation, passes unanimously.

Korean Students Assoc:

-Budget modification for a past event.  Lunar NY dinner at end of Feb. At the  time they requested for event services at Tresidder Oak Lounge, but they saved some money in food and want to use the money for the event services. They are transferring $438.84 to cover Oak Lounge, from food to event services. Voting, passes unanimously.

The bill total is $990.64. Voting, passes unanimously.

-Liquor license: caterer is not providing it, GSC needs to provide it now. Trevor is going to drive down to San Jose to do this.

-Bill for budget not yet out because they don’t know how to phrase it. They spent more money than last year but they should have more money left because they didn’t do a big event last quarter. Catering is a big issue for budget, almost more than $12k more than last year.

-Blankets are coming tomorrow.

-Sign up for volunteers.

-Cash box for cash sales right there. Gabby will probably do the cash sales.

-Need coat hangers and mirrors.

Christina and Julie are here, directors of the  ASSU Green Store. They want to allocate discretionary funds to the green store. They drafted a bill. They sell eco-friendly products to VSOs, and provide free deliveries for the products. They have a break-even model  so it’s hard to have a budget for recruitment and stuff. They are not  at a good financial standing. They are asking for annual $500 budget to help sustain the store’s operation and growth. Isa asks, how much do grad student associations buy from them? They say the GSC buys stuff, currently they serve academic departments, they are trying to expand their reach to graduate housing and departments. The Belgian students assoc orders from them. They do deliver to EV and Quillen. Sam asks about revenues, they have expanded a lot since last spring, sales have been good, they have expanded sales from VSO accounts to credit cards / cash too. The total amount they delivered 2 weeks ago was probably around $600. The break-even portion of the budget is written into their constitution. Isa says groups should be make sure they have compost bins when they have compostable products. They say the Green store is part of “Gaia” which is the sustainability group at Stanford, there are lots of bureaucratic barriers. They understand the concern about no compost bins, but they can reduce the demand for other non-compostable and non-recyclable things.

Gabe sent out PDF’s. The dates will be June 24, July 8, July 22, and Aug. 5, after that we won’t have another meeting until Sept. 23. We can vote online for anything that we need. Bring proxies.

Isa says guidelines says we have to contact schools, ask for nominations, and then we have to vote on the nominations. They can email the deans of the schools and have the deans forward the emails.

Rujia says, annually the GSC will give $50k per year, and also $5k for campaigning and marketing. Every  year Stanford will buy around 3000 Go-Passes from Caltrain, for all the students who live off campus. In previous years there are events to market the sale of the Go Passes. In 2014 the total number of students who bought tickets was 800 students, for this year until May there are only 650 students. VPGE are asking if they should sell the tickets for a discount price to advertise to the new students who are coming in September. Secondly they ask if we are going to have a committee of 2-3 people in charge of this program. Thirdly they are asking how to advertise this program to the general grad students. Gabe met with Ken at the Grad Life office, the biggest obstacle to Go Pass is that if grad students don’t buy it then the program will just end. Trevor says in the Biosciences, the school buys a  bunch of tickets and then re-sells them to students / give out to students. Gabby says last Sept it was really hard to have students to buy the tickets, they event went around to all the different schools. It was hard because people think public transportation is hard, and also people who live off-campus have already figured out a way of getting to campus. The solution is probably to convince the departments to sell them out.

Approved unanimously.

GradQ:

-Queer dance party, May 29 from 9pm-1am, at Munger 5 lounge, total cost around $1000, asking for $500 from GSC for alcohol and EANABs, other money for decorations, lightings, sound will come from LGBT-CRC. Recommendation is $400 alcohol and $100 food. Expected attendance around 200 grad students. David says should make sure doors are not locked. It’s beach themed. Voting, passes unanimously.

SUAVE:

-Stanford Autonomous Aerial Vehicles. Hosting End-of-Quarter BBQ on May 29, at Lake Lag at 5pm, bring in ppl from around campus to fly aircrafts. Co-hosting with AIAA and WIAA which are 2 aero-astro associations. Asking for $500 food BBQ, expecting 75 grad students. Recommendation is $500 food, being funded wholly by a transfer from an event in the past. Voting, passes unanimously.

Korean Student Assoc:

- not here

Paurakh is here. The event is a cookoff of Nepali food on Sunday May 24, people who cook will be paid $20, ticket for non-stanford is $10 and $7 for stanford affiliates, expecting around 100-200 people to attend, event is at Bechtel, all funds that will be raised will be donated to fundraiser campaigns that they have selected. Isa asks how many cooks do they expect, Paurakh says internally they know at least 5-10 groups will be cooking, so maybe from 15-20 groups? They say the $500 they are asking for is not only for the cooking, it is also for utensils, snacks, and other food/drinks. Sebastian says they should get speakers from GSC for the event, they say sure. Sebastian asks if they are making more money than what they are asking for, they say they are expecting a positive profit from this, they will also have booth for donations from people. They have raised $130k already through Stanford Nepali crowdsourcing. Gabby says generally if people have done due diligence she has no problems, and especially for this event since it was an emergency. Isa says it’s not on the calendar yet, they say it will be. Trevor says they can take the GSC banner for this event as well. Sam asks if they can forward out info about a panel talk at Santa Clara University about the Nepal earthquake. David asks if there will be any problems with paying for cooks, Sam says no. Paurakh says this Friday there is also an event called Night for Nepal which is organized by undergrads. Paurakh says they are donating money Child Cures, an NGO working locally, and also Beyond Four Walls. David says they should change the language in the bill regarding the NGOs which they are giving the money to. We are voting on an amended bill which changes the NGO names that they are funding. Voting on suspending rules of order, passes unanimously. Voting on bill to fund Nepal event, passes unanimously. Rules are reinstated. Gabe says they should make sure the event is on the GSC calendar.

Wendy says DAC has found 2 co-chairs. First nominee is Gabe Rodriguez, second nominee is Eduardo Munoz. Eduardo is a 3rd year Phd in education, has been very active member of the DAC in the past year, supporting intergroup mixers, diversity week, and coordination of the Diversity Confessions workshop. He is also interested in revitalization of the DAC as an important body in the Stanford graduate community. Wendy reads off more info about Eduardo. Gabe got involved with DAC, especially with Diversity Week planning. Seeing how they can impact grad students, diversity is very important to him, he wants to help keep awareness and sustainability of DAC going. He organized the Tuesday event about first gen students during diversity week, had a good turnout. Originally when Wendy was soliciting for co-chairs it was not branded as a paid position. Now we want to make it one. Voting to approve Eduardo and Gabe as co-chairs of the DAC, passes unanimously.

We have quarterly  retreats. It’s important because we can do strategic planning for the year, and also because we can make a plan for these goals. She is nominating Pau for this position. He was on the GSC last year, and is very experienced with both the GSC and travel planning (he has written books!). Sam says there is still funding for the retreat before the end of the fiscal year. We ask for any other people who might be interested in doing this, nobody is. Voting to confirm Pau as retreat coordinator, vote passes.

We can appoint people to be reps of these schools. Gabe will go talk to SSE first, then will see if he can contact the Schools themselves to find interested people to appoint them as the reps. Isa will look into the process more too.

Tomorrow Maria will met with Event and Services, with updated budget. Finalizing what technologies they are bringing in and stuff. They drafted an initial bill but have questions about funding sources. Catering is still a headache, they are not serving the alcohol so they need to find an alcohol license in order to serve alcohol. They have sold 300 tickets already. Have issues relating to who they will allow in, originally is 21+, but there are also grad students who  are under 21, they might use different wristbands.

We will put it on previous notice next week.

Meetings over summer:

-Gabe will make calendar and show it next week so we are sure which dates the meetings will be.

GSC Bio Form:

-Gabe will send it out next week, we should fill it out. He will share it via gsc_internal. Gabe will also send an email requesting our email addresses because he doesn’t have it right now.

Publicity Chair:

-Did Eddy talk to Arushi? He tried messaging her and Trevor, but neither of them have responded back so far.

Approved unanimously.

Stanford Ballrooms:

- Their equipment rental costs are lower than expected, so they are transferring some money. Coming from equipment rental, transferring $590 event services, $1150 honoraria, $200 food. Wendy says there is an honorarium cap of $1000 per event. Kali says we have already given them like $1300 in honorarium. After the transfer they will have $2480 honorarium for 25 judges. A lot of discussion took place regarding modifying budgets in the past. Voting, passes unanimously.

Thai Student Assoc:

- Thai night, annual thai cultural event with food and show. Will be this Saturday 6:30-9:30pm, at the Club House, expecting around 250 to 300 people to come. Asking for $1910 for food. About half are graduate students. Recommending $1910 food for the event. Sam says that groups should feature the GSC logo on the flyer, and currently the GSC portion on the flyer is at the location is where the thumbtack is most likely to be put. Isa says they are charging for tickets, what is tickets funding? They say food is GSC, other costs such as event services are not being covered. Tickets are $10. Voting to fund $1910, passes unanimously.

Chinese Women Collective

- Hosting exhibition of the Chinese painting artworks of the student this Saturday, anticipate around 30-50 people at the event. Applying for $400 food and $25 for event services. Did not apply last year, this is the first time they are doing it. Recommendation is $400 food and $25 event services. Voting, passes unanimously. Second event: Makeup workshop, want to help the female students on campus do makeup before their graduation dinner, they will invite an instructor for their event. Applying for $100 honoraria for instructor, $15 event services, $420 for food. Recommending that amount. Isa says the event is not on the calendar. They expect 30-40 people at the makeup workshop. Voting, passes unanimously.

Stanford Austria Club

-Hosting viewing of Eurovision contest, expect around 40 people, requesting $300 food and $20 event services. Recommendation $300 food and $20 event services. Voting, passes unanimously.

GradQ:

-Queer women  mixer this Saturday, requesting alcohol and snacks money and event services. Recommendation is $60 food $180 alcohol and $15 event services. It’s being held at Studio 1 patio. Hope to have around 30 or so people attend. Voting on recommendation, passes unanimously.

Pakistanis at Stanford:

-May 23 event, a big kite festival. Requesting food and event services. Recommending $900 food and $250 event services. Expected attendance is probably 130-140 people.  Will be doing it on Wilbur field, getting around 50 kites. They’ve checked it with the building managers and they are ok. Jingyi says kite could maybe fall onto the road and cause problems with cars and people, it has happened before. Voting, passes unanimously.

Stanford Jazz Consortium:

-Band event Marcus Shelby orchestra (feat. Tiffany Austin), in a few weeks, expect around 100 people, asking for honorarium for the musicians. Recommendation is $650 honorarium. Students do not need tickets, general public need tickets. They have not requested money from the undergrad senate. Isa says that she thinks they should mention in the calendar that students do not need tickets to go, and the price of the admission as well. Voting, passes unanimously.

ASSU Speakers Bureau

-John Lancaster Finley (JLF) wants to find funding for the speakers bureau from the GSC, so that grad students don’t have to pay for speakers. Perhaps use some money from the reserves. They do 2 core things, hold internal events, and help other groups fund speakers. This  year they have granted around 20 student groups funds, including 8 grad student groups. Internal events this year have included Ray Wilson, Chris Hardwit, Marshawn (?), Jimmy Wales, director of the Hurt Locker. These events are heavily attended by grad students. Recently the event hosting the Onion had over 50% grad students. Thinks reserve transfer is the most appropriate. They are hoping for aroung $75k from the GSC’s reserves. Isa asks about the average amount of cost they give per event? They say it depends on the speaker, Jon Stewart would cost about $150k. Majority of budget is honoraria, other things are event services (CEMEX Usually around $1500), food for speaker receptions, the receptions are usually open to grad students. For example they connected Onion writers to writers from the Flip Side. The groups they cosponsor are generally undergraduate groups. Trevor asks, if we fund them this year, this is not sustainable, how can they reach out to grad students more about the value of this? They do think about campaigning to get out the vote, but they focus on getting their value across to students more than to get out the vote. Cosponsorship account budget is about $22,000, honorarium account about $160k for honorarium. Dorian asks, what is the grad student turnout in voting, percentage? It was around 14.8% grad students. Wendy says, she agrees that grad student voting turnout is a problem, but Speakers Bureau could be doing a better job reaching out to graduate student groups the whole year instead of just the week before. She says she was not able to find info regarding how to apply for funding from the SB this year, the process is really bad. They say that their funding process is done standardized through OrgSync. Wendy says the general student does not know how to apply for the funding, the webpage needs to be updated. She also says that the Legal Counseling Office worked really closely with the GSC when we gave them the money, thinks they should do better. Sam says the SB website has been under construction for the past 6 months at least. Sam asks how much the undergrads are giving, and they say a lot more than $75k. JLF says that the undergrad’s funding is contingent on how much the GSC is willing to give. Their budget was $232k for last year, but the actual requested from students is $197k, and they are hoping for around $130k from undergrads and $60k from the GSC. Dorian says, there seems to be strict rules on how joint special fees work and we can debate whether or not they are correct or incorrect, he thinks it does not make total sense to just turn around to fund something that students did not approve? Have they done any research in the grad student community and did outreach and to show how graduate students think about the group? They say that the way they can tell the grad student support is to look at the attendance at their events. Dorian says if they can email the grad students who attended their events and ask for their support during ASSU elections? Isa asks what was the highest honorarium they gave out? Why is it not ok to ask grad students to pay for tickets to events? They say last year Aziz Ansari was $60k. The request per student was a little over $12. Trevor says he thinks they should be funded, because they will only fund them for 1 year, and not any more. David says we should fund it out of buffer funds so that this is a 1 time fee. We should write a bill and bring it back next week.

Applications are open on Friday. Positions:

Issue leaders – working on various issues such as health etc.

Community liaisons – bringing ASSU exec work back to the community

Internal Officers – webmaster, treasurer, etc

Want Diversity Advocacy Committee chairs to be paid somehow in the future. Next year want positions as co-chairs because 1 chair is a lot of work. She will outline her responsibilities this year so we have idea of what co–chairs have to do. DAC initially started in 2004, when she became active on it there was only 1 active member on it. This year she tried to expand the DAC, wrote a DAC website. She oversees recruitment, project coordination, outreach to communities. Co-chairs to a substantial amount of work. Another reason is because more responsiblities can be distributed out if the position is paid. She’s thinking about $500 per person right now. Isa says maybe $1000.

Sam asked if there’s any way we can fund the DAC chair.

Sam is again appointed proxy to Stanford Student Enterprises.

Approved unanimously.

Stanford Cultural Exchange Initiative:

-Fundraising event for Nepal May 31. Inviting children, families from local community. Will offer art class with children and donate the funds to Nepal. Will also collect donations that will go to Nepal. Recommending $150 food and $100 honoraria based on the fact that there’s only 10 grad students as volunteers. Sebas asks about what they are trying to raise? They say it depends on the amount of money people donate. For families bringing kids, admissions fee is around $15-20. Not charging graduate students. Sam says precendence shows that many service groups do not fall under the grad student caps system. Sebas asks, isn’t it weird that they are  trying to fundraise less than the event can bring in? They say the purpose of the event is to donate all the proceeds to Nepal, it’s not just an event to break even. Gabriel asks, to whom are they donating the money? They say it’s the “Save the Children” foundation. Gabriel says to make sure that the  money is going to the people of Nepal. Terence asks, in the past were they charging prices for events? They say no. All the money raised will go to Nepal. Voting on recommended amount of $250 as broken down, passes unanimously. Voting on funding an additional $250, all for food. Voting, passes unanimously.

Thai Students Association:

-Not here.

American Society of Civil Engineers:

-Next Friday hosting BBQ in Munger courtyard, expecting around 65 grad students. Money is for the food. Recommended amount is $500 for food. Sam says the event is not on the calendar. We are voting to fund them under the condition that it is added onto the GSC calendar by the end of the meeting. Voting,  passes unanimously.

GradQ:

-Having a mixer on Saturday, requesting money for food and snacks and alcohol and some event services (programming). Recommendation is $180 alcohol $60 food $15 event services, total $255. Voting, passes unanimously with 1 abstention.

oSTEM:

-Hosting a spring mixer this Friday May 8, at Terman fountain. Requesting additional money for the event because the RSVP has gone up. Recommendation is $300 food, this is in addition to $500 that has already been given before. Voting, passes unanimously.

Italian Student Assoc:

-Funding Aperitivo on May 23, is it for fostering  communal environment for food and drinks for people to socialize, expecting 250 people (last time’s attendance). Recommending $175 event services, $750 food, and $1200 alcohol. Voting, passes unanimously.

-PR coordinator core function: sending emails to grad-events mailing list, sending events to the emails. It’s automatic but you need to press some buttons every week. PR can also take care of FB page and advertising on website. They can also coordinate the purchasing of GSC merchandise. Sebastian says they can advertise to a communications major or something. Eddy says he would do it! Voting on making Eddy the PR coordinator, passes unanimously.

-Isa wants to do it. We appoint her as the healthcare coordinator.

Sam and Wendy will figure out if it is possible to get a salary for the co-chairs next year.

Shengkai is our new webmaster. He is 5th year PhD in Mechanical Engineering. Xi introduced him to the job, he hopes he can apply some of his knowledge to this. Sam asks if he knows how to give access of certain pages to other people. He says he will ask Xi about it. Sam also asks, if we can give him a list of officers, can he update the page with the new officers? Gabriel says he will send out a google doc to the GSC members so that they can fill in their info and pictures to be put up on the website. Rujia says right now the  agenda page is kind of messed up, she wants that to be fixed. His email is sk.wang@stanford.edu. Gabriel says we also need to create alias emails for the officers.

May 30. Sebas talks about other things that he doesnt want on the minutes. Sebas says that we should not have Grad Formal on campus again.

Gabe says that the GSC meets during the summer, so if GSC members cannot attend they should make proxies come.

Meeting adjourned.

Approved unanimously.

New chairs: Gabriel and Rujia. Voting, passes unanimously.

Financial chair: Sam. Voting, passes unanimously.

Funding Chair: Kali Allison.

Deputy funding chair: Karen Duan.

Social Events Coordinator: Gabby and Terence. Passes unanimously.

Secretary: David. Passes unanimously.

Webmaster: Xi’s appointee. Will find out name for the minutes later. Passes unanimously.

Food czar: Qian Lin. Passes unanimously.

Equipment master: Miguel. Passes unanimously.

Parliamentarian: Isa. Passes unanimously.

Rest of the positions will be filled later by new chairs.

Belgica

-$730 for Belgian beer and food tasting on May 15 at EV village center. Recommendation is $730, which is $30 event services, $300 food and $400 alcohol. Applied for 60 people, last year the attendance was higher than that. Voting, passes unanimously.

French Students Assoc:

-Spring BBQ on May 14. Expecting 150 people, already 126 have signed up. Asking for $50 services, $750 food, $500 alcohol. Recommendation is $1300, split the same way as outlined previously. Voting, passes unanimously.

Colombian Students Assoc:

-Empanadas event this Friday at Rains Buttery 4pm. Requested $200 food $200 alcohol. Recommendation is as outlined for $400 total. Expecting roughly 40 people from Colombian side, Peruvians expecting 40 too. Voting, passes unanimously.

Peruvian Students Assoc:

-Joint hosting empanadas event. Expecting about 40 people. Asking for $400, which is $300 food and $100 alcohol. Recommendation is as outlined. Sebastian recommends the name of the event on the calendar to be changed. Voting, passes unanimously.

Stanford Biosciences SA:

-Applying for $2500 for Spring BBQ. Expecting between 225-250 ppl. Requesting $1300 food, $700 alcohol, $500 event services. Recommendation is for total of $2500, split as outlined above. Sebastian says there’s things going on on the same day like the block party. Voting, passes unanimously.

InterVarsity Grad:

-End of year banquet event on May 29, expecting around 65 grad students. Requested new funding of $835 for food, $140 event services. Recommendation is as outlined. Voting for new funding, passes unanimously. Voting on $76.57 transfer to event services.

Italian Student Assoc:

Stanford UAV Club:

-Hosting speakers from Intel RealSense (3D sensing/modeling/filming tech with applications to UAV). Was scheduled for next Tuesday, but it’s actually going to be on May 19. Expecting over 70 grad students, but this is one of the largest events in the year. Requested $400 transfer from food to food, $300 for event services. Recommendation is as outlined above. Isa says that the calendar event title is not descriptive enough, they need to change it to better reflect the event. Voting, passes unanimously.

Astronomical Society:

-Next stargazing event on May 17. It’s at Yosemite. They are asking for $720 in event services for equipment repairs. Their equipment broke during the last event. Asking for funding for 3 reasons. It broke during a GSC-funded events. Without this fund they cannot fund future events. Also previous discussion considered this as potentially covered by these funding guidelines. Sam says they have been performing lots of services in the past, and this is not new capital equipment that they are buying. Sebas suggests the GSC purchase the equipment. Sam says that’s not a good idea. Dorian asks how often they replace them. They say they are still using one from 1981. Gabriel asks how they will prevent this next time. They say more training. Isa asks about the composition of the club. They say roughly 30-40% are grad students. Isa says why not go to the UGS too? They say because UGS does not have enough money at the end of the year. Dorian asks if they can ask for donations? They says maybe. Gabriel says officially they are 50-50 grad / undergrad. Jieyang asks if we can lower the quote for replacements? They say the quote comes with a warrant, it would be bad to void it to replace it by themselves. Gabby says that she supports this, they’ve had the telescope since 81, it’s a reasonable expense. Sam says this is ambiguous by the guidelines and the guidelines are not explicitly forbidden. JLF says from the UGS they do run out of funding at the end of the year. David asks Sam/Kali if our funding pool is enough to last the rest of the year. They say yes. We vote on funding this. Passes with 1 negative vote.

Jasmina Bojic is here, describing the UNAFF. History: in the past we always support them by giving $2500 for publicity and flyering through Stanford Student Enterprises. She is asking for $2500 in funding for this, in exchange of Stanford students getting into the film festival for free. Isa asks if this is in the fall, Jasmina says yes. On June 24 UN Secretary General might be on campus to give a talk! Jasmina also says there are also panels and would love grad students to be involved with those. Voting on bill to fund UNAFF for $2500. Passes unanimously.

Frederik Groce sent out the budget. It’s basically the same as last year. By voting on this we also approve the fees that were voted on. There is also overhead built into the accountants who deal with the funding portion of funding that we passed. Sam wants to say that the Financial Officer salary needs to be raised to $2500. There’s roughly $248k to fund student events next year. Gabriel asks, is the Diversity event programming the DAC? They say yes. Sam needs to figure out the line items for the diversity funding. Voting on the budget for the oncoming year, passes unanimously.

Asking for $1500 to fund the Block Party on May 15. Last year they had around 900 grad students to come out. They are expecting roughly 1000 students this year. They are doing dancing, DJ’s, starting at 9pm going until 1pm. This year they expect the cost to be around $3k. This year they are only asking for $1500, which is less than last year. Isa asks if it will be at the same place as last year. They say yes. Isa says that’s not the best place for dancing. They say sometimes they have it in Hacienda but it’s hard to fit all of the people in there and there’s also mud that ends up in there if that happens. This year there is no budget for the food. Voting on funding $1500 for the block party, passes unanimously.

John Lancaster Finley is here (JLF). Summary: A Capella community wants a place to record their CDs and other things. Will allocate the money from the undergraduate buffer fund, which is only related to the UGs but needs to be voted on by the graduate students too. Some answers to questions we had before. Recording space in CCRMA is not allowed to be used by VSOs. Individual students and VSOs can reserve the space. Once Roble Gym retrofit is complete the booth will be moved there. Half of the money will be from Stanford Arts Initiative, other half is coming from ASSU undergrad buffer fund. There’s no GSC responsibility to maintain the equipment. Reservation procedure will be handled by the student manager chosen by the art initiative. Rujia asks if they will publicize this recording studio to grad students too? JLF says they can do that. Jieyang asks what happened to the dorms and basement recording booths? JLF says there were no official booths, they were just renting equipment and space and try to find a space to do it in. Jieyang says then will all those spaces still be there? JLF says there’s only one practice room in Stern that’s dedicated for music, there’s no other rooms, and that room does not have recording rooms. JY says in Kimball there are recording rooms, what will happen to that one? Frederik says they will keep it, they funded that out of a different funding source. It’s not there for VSOs to utilize, it’s there for Kimball residents to use, because these are people who want to live in communities that’s more artsy. JY asks will it be free? They says yes. Voting on the bill, passes with 1 nay vote.

Approved unanimously

Stanford India Assoc

-2 events. 1st  event is May 1, Bollywood party in Willis Lounge, will be booze and food and Bollywood music. Requesting $600 beer $700 food $200 event services ($90 lights and $110 on programming). Expecting 130-150 people. 2nd event is May 3, annual elections, requesting $350 food, expect 60-80 people. Total recommendation is $200 event services, $1050 food, $600 alcohol. Voting, passes unanimously.

Homebrewing Club

2 events. Tasting on May 1 at EV village center. Capping it at 40 people, requesting $320 alcohol and $20 for programming. Event #2 is brewery tour on May 16. Pick up and drop off on campus. Requesting $15 per person for lunch which is $450 together. Asking for $943 for tour bus and driver. Will go over soft  cap. Recommending a total $450 food, $320 alcohol, $510 event services. Sebastian asks about trip head count. Non members are going to have 20% or more of the spots. Voting on recommended amount first. Voting on recommended amount, passes unanimously. Second vote is for the additional $413 over the soft cap. Voting for second amount, 6 in favor, 1 opposed, 3 abstention. Passes.

Scandinavians at Stanford

-Event for Scandinavian holiday on May 2, at Willis Lounge. Have a BBQ, snacks, food, alcohol, Scandinavian sports. Request $700 total. They have a FB event  and there are already lots of people signed up. Recommendation is $131 event services, $310 food, $265 alcohol, total $706. Maria asks about the game purchasing. It should be available for anyone to play. The event is not on the calendar yet. Bryce says put it on there before they leave. Voting on recommended amount, passes unanimously.

Russian Student Assoc

-Celebration of Victory Day in Russia. May 9 at EV South BBQ area, will be a BBQ event with music. Expecting 90 ppl, asking for $200 alcohol $300 food and $25 event services. Recommendation is for $525 total. Voting, passes unanimously.

Stanford Astronomical Society

-This Sat, stargazing party. Rep talks about various things you can see in the sky currently. Expect attendance about 200-250 ppl, most grad students. Recommendation is $200 food. Voting, passes unanimously.

-Outgoing members will have a retreat. Adrienne says needs internal retreat coordinator next year. Will be at Russian River. Will have various water sports. RSVP list is currently Ateeq+1, Pau+1, Bryce, Trevor, Sebas+1, Adrienne+1, Durgesh, Maria+1, Sam. Rental agency says we’re right at the people limit. Bring normal beach stuff. Checkin is 3pm Friday, checkout Sunday 11am. Transportation should be coordinated between people themselves.

Stanford Review vs. Student of Colors Coalition

-During elections there were endorsements and SCC didn’t disclose everything they used so they are filing a freedom of information request to get the info.

Jonathan Lancaster Finley. Junior UG majoring in political science. Brandon Hill (vice exec) is not here. Presidents of the ASSU as a whole (grads + UGs). Will be working with GSC/UGS on issues. JLF has been on UGS for the past 2 years, have worked with GSC before. Let them know if we need them for anything. Will be introducing a bill on spending UG buffer fund on building a recording studio for UG Acapella groups. Sebastian asks why not use the recording studio in CRMA? They have been having difficulties getting reservations there. Frederik Groce is here, financial manager of the ASSU, CEO of Stanford Student Enterprises. Sam asks if all UGs will be able to use the recording studio. Bryce explains the equipment rental programs. Next week we will be voting on the budget for next year. Jieyang says many of the undergrad dorms already have pretty good recording equipment. They say the current sound boards are not very good rooms, this is to create a new sound booth. They reached out to CRMA and various student groups to make sure this is not redundant. ___ asks if graduate students can also use the recording studio the ASSU sets up. JLF says probably that’s fine. Terence asks who does upkeep? JLF says UGS equipment master. Location still unknown.

These groups didn’t have enough graduate students voted to approve them. They got 14.5% and needed 15%. SB will probably come to GSC to ask for funding from our  reserves. SB has reserves of about $90k, in situations where speakers back out because of illnesses etc. They will need roughly like $100k to scrap together in order to operate next year. Club Sports gets money from joint fees, endowments, athletics dept, etc. Currently SSE doesn’t know what to do, but there is a working team trying to figure out how we can fund them for the next year. Since Club Sports didn’t get a majority “yay” vote from the graduate students, they are trying  to figure out what grad participation  will look like in club sports next year. Sebas says last year we voted on a bill for groups who have extra reserve money in their accounts to give back their money, how does that affect the  Speakers Bureau?

Xi is leaving. He has nominated someone, who is a 5th year PhD student, here for the webmaster position. He enjoys web programming, has made several personal  websites. He wants to turn his knowledge to help GSC. Xi says, website is interface between Stanford student gvt and student body. One thing is equipment management system. GSC calendar is also on the website. Can query minutes too, has attendance records, pictures, agenda request form, bills, funding guidelines,etc.

Board that includes faculty, staff, grads, and UGs. Advise the Office of Community Standards, which hears cases that come from violations of Honor  Code or Fundamental Standards at Stanford. Members nominated by NomCom, also includes administrators. Planning to host second annual open forum on May 12, 5:30-6:30pm location TBD (maybe at Bechtel or somewhere in Law School). Want to have us as a cosponsor. Theme is “Honor Code in the 21st Century” to examine how the honor code relates to the future and technology with changes in the classroom. Want support for this event with advertising to students/faculty, and have a GSC member come to a 1 time planning meeting with them, to plan the agenda for the meeting and the content. Imagine it to be a panel event. Voting on GSC endorsement of this event, passes unanimously.

-Trevor: has been emailing R&DE, will have TV installed downstairs at Rays to have the GSC calendar and GSC website.

-Sebas+Maria: Social chairs for the GSC. Prepping for grad formal  right now, which  is on May 30. Negotiating with catering services right now (“outrageous comes to mind”), want to make it a nice evening for everybody. Original quote from Bon Appetit was $97k!!!!!!!!

-Wendy: Diversity Week happening this week. 2 more events, tomorrow and Friday. Overall events have been good, but turnout has been smaller than expected. Sitting down with Anika Green afterward to strategy plan. She is also stepping down from healthcare advocacy rep. She’s been working with mental health, specifically for international students. She has also been looking at health insurance.

Approved unanimously. David will take turkey suit portion out.

49ers Academy

- Go over to East Palo Alto, and do science labs with 6-8 graders. They have already received funding already. But they would like to allocate money for specific events. Equipments, eyeballs from cows, elk pellets, now the classes are split by lunch. They have been inviting students to eat lunch with them but in the past they have brought their own  lunches. They want to make sure people have stuff to eat. About 4 volunteers on average, 4 times per quarter, off campus. 2nd thing is regarding the sustainability of their outreach group. They have a large volunteer  group that comes to volunteer for lessons and stuff, but need leadership. Want a leadership retreat open to all grad students, already on the calendar, all day retreat on campus, in a place that does not need to be reserved. Need equipment funds and lunch funds for that. Recommendation  is $590 between 2 events, $480 food and $110 event services. Bryce asks where else they get funding from. They get some support from teachingstaff at 49ers Academy. Otherwise their only other source of funding is from GSC. David wants to make sure they stay under their cap even with this amount to fund, because we have funded them already this year. They have talked with Science Bus and Splash to find resources. Wendy suggests they talk to ASEE too. Terence asks, regarding leadership retreat, how many people are they expecting and who? They are reaching out to all grad students outside their volunteers, to find outside people. Estimating about 10 people to attend. Wendy asks why a 1 day retreat vs an info session? They say info sessions are for volunteers, and at leadership retreat they will focus on developing curriculum and new teaching techniques. Voting on $590, passes unanimously.

Cultural Interactions Club

- They try to bring people from diff backgrounds together. Having an event on Apr 27, dinner regarding cross cultural dialogues. They want to bring people from all backgrounds together. Will have a dinner and speaker, who is a scholar of religion and roots of extremism, who will be giving a talk. They are also giving awards out, this year’s awards are going to Sally Dickinson, other awards are going to Kids with Dreams, who are helping children with disabilities. They will also have Mediterranean food and music. Several groups are cosponsoring this event. Will be free for students and postdocs. Nonstudents and faculties will have to pay some money. They are applying for money from ASSU too, already have it. Recommendation is $1900, which is $1000 honoraria and $900 food. Terence asks why they are charging ticket prices for non students.They are expecting about 60 nonstudents to attend. Sebastian asks if the event is capped. They say yes it is currently capped because it depends on how much they can afford. Sam says they need to make sure they have 20% tickets open the Tuesday after the grad-events go out. Voting on $1900, passes unanimously.

GSEE

- Apr 23, GSEE and GSB we’re cohosting a talk and mixer. Alan Chiu from XSeed Capital is going to talk. Recommendation is $530 new funding, which is $455 alcohol and $75 event services, also budget modification to alcohol is $216.17 transfer. Voting, passes unanimously with 2 abstentions.

Peruvian Student Assoc

-Request withdrawn.

Stanford Review vs. Students of Color Coalition (SCC) case. There is an open seat on the CC. Stephen Richards is here to be appointed. There is a law similar to Freedom of Information Act. The case is about whether or not SCC is subject to FOIA, and if they are, how long do they have to wait to get it. Part of the clause says that some funding things are not subject to revealing etc. 3rd year student in Law School, taken classes on Constitutional analysis. We are suspending  the rules of order. Bryce motions, Gabby seconds. We vote on suspending rules, passes unanimously. Voting to put Stephen Richards on CC, passes unanimously. Rules are putback.

Happen tomorrow, ends on Friday. Wendy says it is the responsibility of chairs to contact the candidates. The entire GSC is really mad at the horrible job that the Elections Commissioner and their team has done on this year’s elections.

Gabby and Maria met with rep from Event Services and GSB, they wanted a lowdown on the budget and a layout of how we want the event to go. Maria said we are anticipating the 1000 and 1500 people. Plan is the area with grass is entertainment, a bar would go around Arbuckle, and dance floor is on the other side with the  cement floor. They need to talk to the caterer (Bon Appetit) because they will eat up the budget, and whatever  they  have left  afterward will go to lights and entertainers. Sebas says the GSB is going to charge ~$1k for the space. Maria also wants to get more marguerites for the night. Bon Appetit says probably around $30k including alcohol, but Sebas will negotiate with them some more.

He got a quote from last year, and he is waiting for the police to see if they would chip in for the bike lights like last year.

Diversity week is next week. Wants people to come to Alumni Mixer on Monday 4-6pm at Havana Room. Wednesday leadership workshop on Wednesday morning too.

Approved unanimously.

Chicano Latino Graduate Students:

-Cosponsornig event with Latino groups on campus from schools of medicine, law, to do a Cinco de Mayo event on May 5th. Organize event with food alcohol and invite grad students to come. Still figuring out location. Sebas suggests Bechtel area, or maybe do it with the CAs in Rains, or Blackwelder BBQ. Expecting around 40 students. Event is not on calendar yet. Recommendation is $400 food, $160 alcohol, $20 event services, total $580. Voting, passes unanimously with 1 abstention.

AAGSA:

-Requesting funding for 2events. First event is to try out the new Sushiritto restaurant. Will get catering, using GCC havana roomm. Requesting food and supplies money. Second event is movies night. Want to show “The Princess of ___”, a Japanese film. Getting funding for snacks. Had similar event last quarter and it was successful. Sushiritto is Apr 18 at noon. Movie night is Apr 23. Sebas asks how they will control how many ppl will come to Sushirito event. They think there will be a lot of interest for that event, open to all grad students, first come first serve. Recommendation is $1100 food for 1st event and $20 event services. Second event is $200 food and $15 event services. Total is $1335 for both events. Voting, passes unanimously.

Out in STEM:

-Applying for 3 different events: speaker series (someone coming from SV to talk about LGBT in careers), quarterly mixers, then on Friday this week there is a CDC workshop for resumes and job interviews related to queer issues, currently have 26 people signed up for hat. Sebastian asks for this Friday’s event has it been advertised a long time ago? They said just approved today. The recommendation is a total of $700 food for all the events. The speaker series is being partly funded by UGS, whoare paying for honoraria and facilities. CDC is hosting the workshop and providing the area for free. Last one is being held at Terman fountain. Voting on $700, passes unanimously.

Israeli Student Assoc:

-Social event on Thursday (tomorrow), BBQ. Requesting $500 total, which is $350 food and $150 alcohol. Open to all graduate students, advertised on facebook, mailing list. Recommendation is $350 fod $150 alcohol and $25 event services. Total $525. Sebas asks when they put it on the calendar. It was there on Monday but hasn’t gone out in the email. Durgesh says most of the attendance comes from FB and mailing list is because the event is not on the calendar sufficiently in advance to be sent out to students. David asks if they can have GSC in their event information. Voting, passes unanimously.

Fire on Fire:

-Yearly BBQ that they have in May. It is on May 9 this year. 7 Assocs from diff parts of the world will bring food from their cultures. Will have DJs and music and food and alcohol. Here right now is: Persian SA, Dutch SA, Spanish SA, Argentinian SA, Greek SA, and Peruvian SA. Turkish needs to come next week. Recommended amount is $750 event services, $7300 food, $2600 alcohol. Total is $10650 (does not include Turkish SA amount). Terence asks about attendance, they say about 1500 students. Voting on $10650, passes unanimously.

-Argentina SA asking for budget modification to transfer $380 from alcohol to food, $180 food to food, $140 event services to food for this event. Total is $700. Voting, passes unanimously.

-Turkish students association is here now. They are requesting $1900 food. They are going to have Turkish sausage and kebabs. Voting, passes unanimously.

Maria and Sebastian talks. It’s on May 30 Saturday, jst before finals. Due to restrictions on Memorial Day and Frost the weekend before, have limited options. based on some security things, theydecided to have it at the GSB this year. In the outdoor area of the GSB. Concerns with the location last year, they also wanted to avoid shuttling the people around in busses. This way it’s easy to get people to and from the event safely. Working with GSB representation, Event Services, this Friday to work out details regarding the planning portion, budget portion. At the GSB we can allocate more money to food and drinks than last year. Currently theme idea is Cirque du Soleil, hire acrobats and stuff. Want to clarify with Event Services on Friday whether this is ok. One question they had is, they have a rough estimate about the budget from last year, but  they do not have fixed numbers yet so far as to what their budget will be. Sebas says last time they talked to Bryce, seems like $60k-$80k is fine. But they just want to know rough numbers for now. Wendy asks if they talked to Adrienne. They didn’t but they talked to Ateeq and got the rough numbers for this. Gabby might show up on Friday at 3pm to the meeting too. They will beef up security this year to make sure that the people who are there belong there. Arushi asks, were there some incidents last year that made them change it to on campus? Maria says there  were concerns that a lot of people tripped and fell because of the slope of the floor. A lot of people also ran into the fake chairs at the theatre too. Also many busses already don’t want to work with Stanford already. Terence asks what are the expected attendance numbers. Last year there were 1000 people, due to limitations on busses etc. They will need to see on ticket prices and stuff to see how many people will come this year.

Wendy says DAC is going to run Diversity week, Apri 20-24. 5 events in total for that week. The first round of emails will be going out tomorrow, she will send it out to internal list. Asks if all the school reps help her publicize this event? She will also email a bunch of diversity student groups and community centers, but thinks it is important to reach out to a large cross section of the student body. Second thing is that right now they are at the limit of the DAC budget, to save money they are trying to do setups  for some of the events themselves. She wants volunteers to help setup on Wednesday downstairs in the Havana room. On Friday if people can help move the  tables away too that would be great. If anyone is around on those 2 days that would be great. On Monday there is an alumni panel, afterward will have social mixer with alumni too. On Tuesday there is going to be a panel presentation/discussion on transitioning into privilege. Drawing from people who have come from low-income or first generation backgrounds. Wednesday they are flying in consultant from Atlanta, who will talk about how to respect and promote differences and how to empathize with people who are different from you. On Thursday there will be discussion workshop to discuss anonymous confessions, has webmaster help with this, will be hosted on the DAC Facebook page. On Friday there will be “implicit bias test” workshop, there is a test developed at Harvard that forces you to make quick decisions by affiliating, for example, trying to uncover potential biases that you have of age (young vs old).

One thing they talked about is how to make GCC space into 24 hours. Rays would be able to close and people would  be able to use the upstairs area if we partition the portions between Rays and the stairs. Wendy asks, if people at night come here and make a mess/break something, what do we do? Sebastian says it would be the same as any building that requires card access (will put card access on the door). The alternative is that there is no common rooms that are far away from noise in the nearby housing areas. Arushi also says that computer  clusters are also open  24/7 and are generally clean. Wendy says yes but they have a different purpose. Perhaps put up a video camera or something? Wendy says that student housing is very concerned and anti-camera.