Information for Students

Maps and Records coordinates access and approvals for the use of records.

For researchers and class projects

Stanford University Faculty, Staff and Students may request information to support academic research. Lecturers may arrange for use of materials by a group of students. Each request is reviewed on a case by case basis and may require additional approvals. Please allow 1-2 weeks for approvals to be completed. Additional time may be needed for complex requests.

Students, please send an email to your course instructor with the following information and request that they forward it to Maps and Records at the following address:

Contact

Please send an email request to: maps-requests@mailman.stanford.edu. The message should include:

  • Course name and description (or indicate Faculty/Staff research)
  • Instructor's name, name of supervising manager
  • Student’s name(s), if request is for an individual or group of students
  • Timeframe the data will be needed
  • Description of the project including type of data needed
  • Description of area where data is needed, etc.
    • You may use campus-map.Stanford.edu to identify areas:

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For information about student or group residences

Student requests for residential plans must be approved by Student Housing. Requests should include:

  • Student name
  • Quad and Building number
  • Floor desired
  • Reason/activity for which information will be used

Contact:

Imogen Hinds
ihinds@stanford.edu

Students will be directed to Residential and Dining Enterprises staff for floorplans.

Student Housing approval of a request for archive records of the residence are forwarded directly to Maps and Records via email as above.

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For residence information in preparation for the "Draw" (Stanford housing lottery)

Contacts

Named Residences

  • RSAS Residential Student Affair Specialist (the "Res Ed Person") or the HARPSA (Housing and Residential Program Services Administrator Florence Moore) for the specific residence in question.

Row houses

  • Residential Education Office in Grove Mayfield (3-0778).

All other student living areas

  • Central Residential Education Office in 306 Old Union (5-2800).

For additional information about this policy:

Imogen Hinds, Associate Director for Housing Operations
859 Comstock Circle
email to ihinds@stanford.edu

See also:

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