Sample Notice of Early Termination

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Modified: December 12, 2014


Instructions for administrators: 

1.       You should give this notice at least 30-60 days before the early termination date occurs; 90 days is typical in cases of funding shortfall.

2.       If the postdoc is on a visa, you must provide a written/e-mail notice of this early termination date to the Bechtel International Center.

3.       Any terminations due to inadequate academic progress must follow a process by which progress discussions and written evaluation by the faculty PI are made.  This process must note the specific steps to be taken in order to remedy any deficiencies, and the possibility of early termination if those deficiencies remain by a specific date. Such process takes place several weeks/months in advance of taking this early termination action.

4.       Contact the Assistant Dean for Postdoctoral Affairs if you have questions.

 

 [Date]

[Scholar Name]

[Scholar Address]

Re:  Notice of Early Termination of Appointment

 

Dear Dr. [Scholar Name]

This is to notify you that your postdoc appointment will end earlier than the expected contractual end date of [appointment end date] due to [state reason here: a loss in funds from the “grant/contract name” OR insufficient progress as documented by our conversation and my letters of XXXXXX.]  This means that I must make a difficult decision and end your postdoc appointment effective [early termination date]. 

Your Postdoc appointment and health insurance benefits will end on [early termination date].  After that date, you will have the option to continue your health coverage through COBRA for up to 18 months.  CONEXIS, postdoc COBRA Administrator, will mail you a COBRA packet to the address you have listed in the Office of Postdoctoral Affairs.  The packet will contain instructions on how to enroll for COBRA and will also include the COBRA rates (full premium cost plus a 2% administrative fee).  You will have 60 days from your termination date to enroll for health benefits through COBRA, and the COBRA coverage begin date will be retroactive to the date you lost coverage. For additional information, please refer to: http://postdocs.stanford.edu/benefits/cobra.html. 

Sincerely,

[Faculty Sponsor]:

 

Cc:  Sofie Kleppner, PhD, Assistant Dean of Postdoctoral Affairs