Winter Closure Information 2009

(email message sent to supdssworkinggroup, som_postdocs and stanford_postdocs on November 24, 2009)

Dear Postdoctoral Scholars and Administrators:

For the December 2009 holiday season, the Office of Postdoctoral Affairs will follow the same schedule which was approved for the University's winter closure period. The office will be closed starting Monday, December 21, 2009 and will re-open with the start of business on Monday, January 4, 2010.

Although the School of Medicine will close for this year for the two-week period, areas with activities and responsibilities that are critical will remain open for all or part of the winter closure (i.e., clinical units, lab animal facilities, some research labs, Lane Library, etc.).

Many laboratories and research activities of the University will continue to operate as usual from December 21, 2009 through Friday, January 1, 2010. The mandatory time off and use of vacation benefits required from staff members during winter closure do not apply to Postdoctoral Scholars.

During the closure period, three days are designated university holidays:
Thursday, December 24
Friday, December 25
Friday, January 1

Postdoctoral Scholars may observe the official University holidays at a time agreeable with the PI's designated holiday lab schedule.

Postdoctoral Scholars may request paid time off from their annual balances through the usual channels. Postdoctoral Scholars may also accomplish their assigned work, without taking leave, from remote locations during this time if their labs are: not fully staffed or closed and their PIs approve of this arrangement. Postdoctoral scholars are encouraged to talk directly with their PIs and department leadership about the operating schedules for the research activities within their divisions and departments. Departments and PIs may not require Postdoctoral Scholars to cover any holiday leave with their accrued days of paid leave.

If neither paid leave nor remote work arrangements have been approved, then Postdoctoral Scholars are expected to report daily except for the designated days during the break that the laboratories will be completely closed. Please contact OPA directly with any questions or concerns.

Office of Postdoctoral Affairs
1215 Welch Road
Modular A, Room 84
Stanford, CA 94305-5402
work: (650) 498-7618
fax: (650) 725-6106
postdocaffairs@stanford.edu
http://postdocs.stanford.edu