Please note: links on this page that lead to other websites will open in a new browser window.
Go to:
For Schools, departments and institutes (non-student groups) planning events outside of their own facilities.
Step1. |
Many spaces are available to request online through 25Live. Basic instructions on requesting a venue through this system can be found here. If your potential venue is not listed in 25Live, email reg-events@stanford.edu to secure a room/site. For more information on what this request should include, please scroll to the bottom of this linked page: Office of the University Registrar - Events. Make a note of the reference number in 25Live - this is the Registrar's confirmation number. Sample: 2012 –AAWQRE |
Step2. |
Place work requests for cleanup, equipment, etc. These are necessary before you can confirm the space and fill out the PE 100 – APPLICATION FOR USE OF UNIVERSITY FACILITY form.
|
Step3. |
Download a PE 100 Form here.
|
Step4. |
Complete and return the PE 100. Return options:
IMPORTANT NOTE: No promotion or advertising of the event is permitted until the PE 100 has been filled in and returned to OSEP for final review and approval. Description of the Event: Be sure to complete the entire form, including the following:
Please include the following information:
ADDRESS WE SHOULD USE TO MAIL APPROVED APPLICATION Be sure to include:
If you have questions contact the Office of Special Events & Protocol (OSEP). |
Registered student groups interested in reserving space, please contact Student Activities & Leadership (SAL).
Use the following links for information on venues.
You can also find information for classrooms, auditoria, and most outdoor spaces on 25Live. Records include the following information:
Registered student groups interested in reserving space, please contact Student Activities & Leadership (SAL).