Campus Runs, Rides, & Walks 2015-16 Application

Stanford departments interested in hosting a Run, Walk, or Orienteering event on the Stanford campus should complete the form below to begin the application process. Stanford student groups must first submit and online event request to the Office of Student Activities and Leadership (SAL) and consult with a SAL advisor before returning to fill out the form below.

* indicates required fields.

Event Details

Name of Event *

Type of Event *

Run

Walk

Orienteering

Requested Date(s) of Event (mm/dd/yyyy) *

Start Time *

End Time *

Anticipated Attendance *

Course Notes/Questions:

Sponsor Information

Please tell us about your department/student group.

Sponsoring Department/Stanford Group *

Department Contact/Event Coordinator *

First *

Last *

Contact Email (Confirmation emails will be sent to this address) *

Contact Phone *

SAL Advisor Name (for Student Groups)

First

Last

Financial Responsibility

The Sponsoring Department assumes all financial responsibility for this event which includes but is not limited to traffic control, emergency medical staffing, sanitary and custodial services, advertising, timing equipment, staffing, supplies, and costs in the event of damage to university property.

Department PTA *

Person Authorized to Approve PTA Transactions for Your Department *

First *

Last *

Approver Email Address *

Estimated Event Budget *

Will an entry fee be charged to participate? *

Yes

If a fee will be charged, how much?

Is this a fundraiser? (Please note Stanford Departments are NOT permitted to fundraise for outside charitable organizations or programs) *

Yes

If Student Group: What non-profit organization will receive the proceeds?

Contact Person at Receiving Organization

First

Last

Email Address

Website URL for Receiving Organization

Event Registration

For those campus organizations looking to hold an event where fees collected will directly benefit that Stanford University department, please note that the University has its own PCI compliant registration systems. These systems should be used to fulfill these requirements, as well as provide fully audited reports, at the conclusion of the event. For further information on registration procedures, please contact the Stanford Ticket Office.

How will participants register for your event? *

Event Advertising

Please refer to Administrative Guide Memo 15.5 for guidelines regarding the proper use of the Stanford name and marks.

How will your event be publicized? *

Print Advertising (Newspaper, Magazine, etc)

Stanford Hosted Website

Other (please describe below)

Event Website URL

Additional Advertising Details