Maestro

If you are listed as a speaker for the session, or if you are the event owner for the event, you may add content to that session. In Maestro, go to the session’s information page. Scroll down to the ‘Session Content’ section of the page and click on the ‘Add Content’ button. Clicking this button will launch a popup that will allow you to enter information about your content and upload it to that session.

For more detailed information on how to add content to a session, please click here.

Every event is classified under one of two types of media releases: public or private. These releases exist to honor the fair distribution of materials and media in compliance with HIPAA regulations and California copyright law.

In a public event, given the event feed link, content and media can be accessed without SUNet authentication.

In a private event, SUNet authentication is required to access any content or media.

All Speakers participating in a video or audio taped session must sign a media release. In order to view and manage your media releases, log onto Maestro and click on the ‘Media Release’ tab. This tab will list your outstanding media releases (with a link to sign) as well as signed and completed releases. If releases are missing for an event that has already occurred, video and audio taped media for that event will not be distributed and the Speaker(s) and Event Owner will be notified of the outstanding release.

For more detailed information on managing your media releases, please click here.

Every event is classified under one of two types of media releases: public or private. These releases exist to honor the fair distribution of materials and media in compliance with HIPAA regulations and California copyright law.

In a public event, given the event feed link, content and media can be accessed without SUNet authentication.

In a private event, SUNet authentication is required to access any content or media.

All Speakers participating in a video or audio taped session must sign a media release. In order to view and manage these media releases, log onto Maestro and click on the ‘Media Release’ tab. This tab will list outstanding media releases (with a link to sign) as well as signed and completed releases. If releases are missing for an event that has already occurred, video and audio taped media for that event will not be distributed and the Speaker(s) and Event Owner will be notified of the outstanding release.

For more detailed information on managing your media releases, please click here.

Session Title and Speakers can be added or changed by editing their respective fields in the Session Information page. To get to the Session Information page, navigate to the Events tab of Maestro, find and click the Event the session belongs to and click on the session link. Once the Session Information page is loaded, click on the ‘Edit’ button located on the top right corner to make the fields editable.

For more detailed instruction, please click here.

Event information can be edited by navigating to the Event Details section of event by clicking on the event name. From there, users with appropriate access can click on the ‘Edit Details’ button to edit event title, owners, staff, description, keywords and block.

For more detailed information on how to edit event information, please click here.

The ‘Speaker’ field found in the Session Information page allows users to add additional speakers to their sessions by searching for the speaker’s name. If the speaker exists in Stanford’s people database (the speaker has a SUNet ID), or exists in Maestro’s people database (for speakers without SUNet IDs), then their name will appear in the resulting search dropdown. Click on their name to select them, then click the [+] button to add them to the session. If the the speaker does not appear in the search dropdown list, try searching for any aliases, such as Bob vs. Robert. If the speaker still cannot be found, they can be added to Maestro’s people database by using the “Add New Person”.

For more detailed information on how to use the ‘Name Lookup’ function and how to add a speaker without a SUnetID, please click here.

The Event Feeds are a set of dynamic files that are designed to allow event owners to quickly and easily distribute their event’s content through different data exchange standards. As your event’s information is updated, and as files are posted, the feeds are automatically updated as well. Note: Only Event Owners have access to the event feed URLs. For others to use the feed, the Event Owner must send them the URL.

Each event has three “feeds”:

Content Page: This is a dynamically generated HTML file that can be accessed through any normal web browser. Usually this link would be posted onto a webpage or CourseWork site to allow students to access the event videos and files. The content page lists everything in a tabular format, organized by date and time, but also displays the associated information for each session as well (uploaded media, speaker names, session descriptions, etc.).

iCal Calendar: iCal is a standardized data exchange format that can be read by a wide variety of calendaring programs and websites. Desktop calendaring applications, such as iCal for Mac, or Outlook for Windows, and most calendaring websites, such as Google Calendar, CourseWork’s Schedule tool, or Stanford Zimbra Email & Calendar, can subscribe to an iCal Calendar feed, which will display the iCal feed’s events on your calendar system. Any updates to the iCal feed, such as updates to the description, date/time, name, or location, are automatically reflected on your calendaring application. Each session in your iCal feed also has a link to the content page, where users can download the media files associated with that session.

Media Feed: The Media Feed is a dynamically generated Atom (RSS) file that is readable by Atom-capable desktop applications, such as Shrook, RSSOwl, and Vienna RSS. Note: Not all web atom readers can read the media file feed (Google Reader and MyYahoo cannot). Every time a new file is posted in your event, your media feed is immediately updated with a link to that file.

For more detailed information on how to use the Event Feeds, please click here.

The ‘My Profile’ tab found in Maestro allows users to view, edit or add some of their personal contact information. The ‘My Profile’ page will show the required profile fields (your first and last name, your primary email address and phone number) and will also show and allow editing for an additional email address and alternate phone number for SUnetID profiles, and will allow editing of all fields for Guest accounts.

For more detailed information on how to edit profile information, please click here.

Maestro can filter through specific events/sessions/contacts through its ‘Reports’ tab. Once on the ‘Reports’ page, users are able to filter through events and sessions by specifying filters underneath the ‘Search Options’ section of the page. You can also search for specific contacts and personnel within filtered events/sessions by using the ‘Contact List Report’ feature found on the same page after performing an event/session report. Lastly, you can also run a ‘File Upload Report’ which allows users to filter through uploaded files within a filtered event report.

For more detailed information on these reports features, please click here.

Thanks to all the new technologies in the LKSC – you have many more options available to you when scheduling a room. Most importantly, you will be asked if you want your content distributed publicly or privately. In addition, you have a multitude of new technology resources available to reserve.

For more details on these new options please see the scheduling help page.

First, check the Maestro release notes to see if it is a known issue.

If it is not a known issue, you can submit a HelpSU request here.

Event Owner: A user in Maestro that has administrative access to an event that has space reservations in Maestro. An Event Owner can add and remove speakers to and from their sessions, edit session information (such as title, description, keywords), and also upload files to their sessions that get published in their event's media feeds. Event Owners can also add other Event Owners to an event.

Media Release: Any person speaking in a session that is being videorecorded must sign a media release in order for their media to be published for download. There are two types of media releases:

• Public: Public releases must be signed on a per session basis. By signing a public release, the speaker allows their session's content to be download by anyone (files are not protected by SUNet authentication).
• Private: Private releases are signed for one year, and are blanket releases which cover all private-type sessions that they are speaking in.

Speaker: A user in Maestro that has access to limited features in Maestro. A speaker must have a signed media release in order for recorded media associated with their session to get published and made available for download. Speakers can also upload files to sessions that they are speaking in.