EPA Federal Information Systems
The term "information system" (defined in OMB Circular A-130, (6)(Q)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual.
Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.
Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.
- More Information about Privacy Impact Assessments
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.
| Managing Office | System Name | EPA System of Records | Privacy Impact Assessments |
|---|---|---|---|
| OA | Correspondence Management System (CMS) | EPA-22 | Correspondence Management System (CMS) |
| OA/OCR | External Compliance Program Discrimination Complaint Files | EPA-21 | External Compliance Program Discrimination Complaint Files |
| OA | Invitation Requests | N/A | Internal |
| OA/SAB | Science Advisory Board (SAB) Database for Scientific and Technical Experts | EPA-58 | EPA Science Advisory Board (SAB) Database for Scientific and Technical Experts |
| OA/OCR | Title VI Complaints | N/A | Internal |
| OA/OCR | Law Judges | EPA-66 | Internal |
| OA/OCR | RAITS | EPA-73 | Internal |
| OA/OCR | VPF | EPA-71 | Internal |
| OA/OPA | Eventbrite | EPA-67 | Internal |
| OAR | Engine and Vehicle – Automated Commercial Environment (EV-ACE) | EPA-65 | Engine and Vehicle – Automated Commercial Environment (EV-ACE) |
| OAR | Light Duty In-Use Vehicle Testing Program Information System | EPA-60 | Light-Duty In-Use Vehicle Testing Program Information System |
| OAR | SunWise (STRCDb) | N/A | Registration and Tracking System for SunWise |
| OARM | Acquisition Training System | EPA-31 | Internal |
| OARM | Debarment and Suspension Files | EPA-33 | Case Management System (CMS) for Suspension and Debarment |
| OARM | Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities | EPA/GOVT-1 | Internal |
| OARM | EPA Acquisition System (EAS) | N/A | EPA Acquisition System (EAS) |
| OARM | EPA Identification Card Record | EPA-19 | Internal |
| OARM | EZ-Hire | EPA-56 | EZ-Hire |
| OARM | Federal Retirement Benefits Calculator System (FRB) | EPA-55 | Reduction 00 P11(2)/1 SSN |
| OARM | Integrated Contracts Management System (ICMS) | N/A | Integrated Contracts Management System (ICMS) |
| OARM | Integrated Grants Management System (IGMS) | EPA-53 | Integrated Grants Management System (IGMS) |
| OARM | Labor & Employee Relations Information System (LERIS) | EPA-68 | Internal |
| OARM | Wellness Program Medical Records | EPA-3 | Wellness Program Medical Records |
| OARM | National Environmental Publication Internet Site (NEPIS) | N/A | Internal |
| OARM | Office of Administrative Services Information System (OASIS) | EPA-41 | Office of Administrative Services Information System (OASIS) |
| OARM | Child Care Tuition Assistance | EPA-49 | Childcare Tuition Assistance Program |
| OARM | Employee Counseling and Assistance Program | EPA-27 | SORN 2 B Deleted |
| OARM | EPASS | EPA-62 | Internal |
| OARM | HRLOB | EPA-1 | Internal |
| OARM | Telework | EPA-61 | Internal |
| OCFO | Billing & Reimbursable Accounting Information Network System (BRAINS) | N/A | Internal |
| OCFO | COMPASS | EPA-29 | Internal |
| OCFO | Concur | N/A | Internal |
| OCFO | Local Area Network for the Las Vegas Finance Center (LVFC) | N/A | Local Area Network for the Las Vegas Finance Center (LVFC) |
| OCFO | MoveLINQ (mLINQS) | N/A | Internal |
| OCFO | Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) | EPA-39 | Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) |
| OCFO | PeoplePlus | EPA-1 | Internal |
| OCFO | Payment Tracking System | Internal | |
| OCSPP | Confidential Business Information Tracking System (CBITS) | EPA-20 | Internal |
| OCSPP | Confidential Business Information Records Access System for the Toxic Control Substances Act (TSCA) | N/A | Confidential Business Information Records Access System for the Toxic Control Substances Act (TSCA) |
| OCSPP | Federal Lead-Based Paint Program Database (FLPP) | EPA-54 | Lead-based Paint System of Records (LPSOR) |
| OCSPP | Restricted Use Pesticides (RUPs) | EPA-59 | Internal |
| OECA | Enforcement Superfund Tracking System (ESTS) | N/A | Enforcement Superfund Tracking System (ESTS) Contractor system |
| OECA | Office of Criminal Enforcement, Forensics & Training (OCEFT) Criminal Investigative Index & File | EPA-17 | Criminal Investigate Index and Files (Criminal Case Reporting System - CCRS) for the Office of Criminal Enforcement, Forensics and Training |
| OECA | Office of Criminal Enforcement, Forensics & Training/National Enforcement Investigation Center & Administrative Records | EPA-47 | Training Registration and Administration Records for the Office of Criminal Enforcement, Forensics and Training & the National Enforcement Training Institute (OCEFT/NETI) |
| OECA | Tips and Complaints Applicants | N/A | Application for Tips and Complaints |
| OEI | Central Data Exchange (CDX) | EPA-52 | Central Data Exchange (CDX) |
| OEI | eDiscovery | N/A | eDiscovery |
| OEI | EPA Telecommunications Detail Records | EPA-32 | Internal |
| OEI | Federal Docket Management System (FDMS) | EPA/GOVT-2 | Federal Docket Management System (FDMS) / eRulemaking |
| OEI | FOIA Online | EPA-9 | Privacy Impact Assessment of the Freedom of Information Act Online (FOIAonline) |
| OEI | My Workplace | EPA-64 | My Workplace |
| OEI | Time Sharing Services Management System | EPA-43 | Internal |
| OEI | WebForms | N/A | WebEOC |
| OGC | Claims Office Master Files | EPA-24 | Claims Office Master Files |
| OGC | Invention Reports | EPA-38 | Internal |
| OIG | Auto Audit | EPA-50 | Financial Audit Version of the OIG AutoAudit |
| OIG | Audit, Assignment and Timesheet Modules for the Inspector General Enterprise Management System (IGEMS) | EPA-42 | Internal |
| OIG | Continuity of Operations Database (COOP) | N/A | Internal |
| OIG | Credential Information Records | EPA-23 | Internal |
| OIG | Inspector General Enterprise Management System (IGEMS) Hotline Module | EPA-30 | Inspector General Enterprise Management System (IGEMS) |
| OIG | Inspector General's Operation and Reporting (IGOR) System Investigative Files | EPA-40 | Internal |
| OITA | FIATS | N/A | Internal |
| OITA | PENS | EPA-72 | Internal |
| ORD | Application Files for Research Grant, Cooperative Agreement and Fellowship | EPA-36 | Application Files for Research Grants, Cooperative Agreements and Fellowships |
| ORD | CARS Database | N/A | Internal |
| ORD | Ecosystem Research Division Administrative Suite | N/A | Internal |
| ORD | Gulf Ecology Division Human Resources Database | N/A | Internal |
| ORD | Medical and Research Study Records of Human Volunteers | EPA-34 | Medical and Research Study Records of Human Volunteers |
| ORD | National Center for Environmental Research Fellows Database | N/A | Internal |
| ORD | ORD Management Information System | N/A | Internal |
| ORD | Peer Reviewer Panelist Information System (PRPIS) | EPA-37 | Peer Reviewer Panelist Information System (PRPIS) |
| OSWER | EMP-FR | EPA-70 | Internal |
| OSWER | Personnel Emergency Contact | EPA-44 | Internal |
| OSWER | Web EOC | N/A | Internal |
| OSWER | Superfund Enterprise Management System (SEMS) | EPA-69 | Internal |
| OW | National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management | N/A | Withdrawal Petition Management for the National Pollutant Discharge Elimination System (NPDES) |
| Region 1 | Enforcement Action Response System (EARS) | N/A | Enforcement Action Response System (EARS) |
| Region 1 | Emergency Planning and Response Branch Emergency Phone Book | EPA-44-R | Internal |
| Region 1 | Information Services Information System | EPA-44-R | Internal |
| Region 1 | PC Label (Web base) (PCLABEL-CF) | N/A | PC Label System (Web base) (PCLABEL-CF) |
| Region 1 | Request for Outside Activities | OGE-GOVT-1 | Internal |
| Region 2 | Emergency Contact Information System (ECIS) | EPA-44-R | Internal |
| Region 2 | Transit Subsidy System | N/A | Internal |
| Region 3 | Emergency Contact Information System (ECIS) | Internal | |
| Region 4 | Continuity of Operations Phone Tree Call List | N/A | Internal |
| Region 4 | Request for Outside Activities | OGE-GOVT-1 | Internal |
| Region 4 | Health and Safety | N/A | Internal |
| Region 6 | Roster Database | N/A | Internal |
| Region 7 | Continuity of Operations Call Down List | N/A | Internal |
| Region 7 | Office of Public Affairs (OPA) Mailing | N/A | Office of Public Affairs (OPA) |
| Region 7 | Staff Emergency Information System (SEIS) | N/A | Internal |
| Region 8 | Medical Surveillance/Reasonable Accommodation | N/A | Internal |
| Region 8 | Libby Asbestos Exposure Assessment | EPA-48 | Libby Asbestos Exposure Assessment Records |
| Region 8 | Staff Emergency Infomation System (SEIS) | N/A | Internal |
| Region 8 | Staffing and Planning MS Access Database | N/A | Internal |
| Region 9 | Enforcement Superfund Tracking System (ESTS) | N/A | Enforcement Superfund Tracking System (ESTS) |
| Region 9 | Emergency Contact Information | N/A | Internal |
| Region 10 | Emergency Contact Information | Internal | |
| Region 10 | Tips/Complaint Database | N/A | Application for Tips and Complaints |