Data Files

Refer to University Administrative Guide Memo 2.4.2.

Refer to Stanford University's Administrative Guide Memo 2.2.11.

This policy applies to Stanford University employees at least 50% time with an appointment of at least 6 months, whose primary work location is outside of the US. The employee may be paid by a Stanford out-of-country organization or affiliate (in-country hire), or in rare cases may be paid in the U.S. (U.S. hire working abroad). Benefit eligibility may be determined by each country’s law.

Management has the responsibility to assure that any University-affiliated operation adheres to laws and regulations in each country.

University managers should request the services of legal counsel through the Office of General Counsel (OGC) to provide advice on general business and employment-related matters. The OGC will provide resources for competent legal advisors in each country. Global HR Programs is available to consult on employment related matters. Business and financial resources are available through Global Business Services.

Globally affiliated employees are tracked as a separate group in Stanford’s HR information system. Forms to provide the information necessary to enter employment data into the system are available through Global HR Programs. Recordkeeping transactions for new employee information, changes in information and employee terminations are handled by University HR Transaction Services.

HR administration for globally affiliated employees is provided by the responsible school or department’s own HR team. Additional resource is available from University HR through Global HR Programs.