California law requires certain individuals at Stanford to report known or reasonably suspected child abuse or neglect to the authorities. These individuals are known under the law as "Mandated Reporters." All Mandated Reporters are required to sign an Acknowledgement Form and be provided with copies of the State of California Penal Code provisions. Use this checklist to help you identify which jobs/roles are considered Mandated Reporters.
If you are a manager and need to communicate with your staff about this requirement, this communication template may be useful (Note: new hires complete this requirement when they attend the the Welcome Center).
Frequently Asked Questions
Hosting a program that includes attendance by minors? View the Protection of Minors website, which includes all required forms for Mandated Reporters and information about background checks.
Who Must Report
Penal Code section 11165.7 lists 44 categories of professionals or individuals who are mandated reporters. Among these are:
- teachers, teacher’s aides, school administrators
- police officers and employees of a police department
- commercial film processors
- physicians and surgeons
- residents and interns
- medical personnel
- psychiatrists, psychologists, psychological assistants
- social workers
- recreation program employees and administrators
- athletic coaches, athletic administrators and directors
- clergy (unless information obtained during a "penitential communication")
- employees whose duties bring the employee into contact with children on a regular basis
For a complete list, see the Penal Code provisions referenced above.
Every member of the Stanford community should report known or reasonably suspected child abuse or neglect, regardless of whether he or she is a mandated reporter.
How to Report
- Call the child welfare authorities or the police immediately, or as soon as practically possible.
- Send a written follow-up report within 36 hours by mail, e-mail or fax.
NOTE: Mandated reporters are immune from criminal or civil liability for reports made in good faith.
Important Contact Details
- In an emergency, call 911 (9-911 from campus).
- Santa Clara County Child Abuse and Neglect Center at 650-493-1186.
- Stanford University Department of Public Safety at 650-723-9633 during business hours or 650-329-2413 after hours.
- If the child lives in California, you may alternately call the authorities serving the area where the child lives.
- Stanford mandated reporters are encouraged, but not obligated, to inform their supervisor and Stanford’s Compliance Helpline at 650-721-2667 or online using the Helpline Request Form about any mandatory reports, after the mandated reporter calls the authorities.
Form to Use After Reporting
This is the required form for the written follow-up report:
- SS 8572 (Suspected Child Abuse Report form)
- Instructions (Instructions to complete the Suspected Child Abuse Reporting form)
Legal Penalty for NOT Reporting
Failure to report is a misdemeanor punishable by up to 6 months in jail and up to a $1,000 fine. If willful failure to report abuse or neglect results in death or great bodily injury, the penalty increases to up to one year in jail or up to $5,000. There may also be civil liability.
Training
Currently there is online training available from the State of California, as well as group trainings scheduled through Stanford’s Office of the General Counsel. Other training opportunities will be posted as they are identified.
Online Training from the State of California
State of CA Mandated Reporter Training
Training at Stanford
The Office of the General Counsel is available to provide group trainings. Call Christine Boehm, Office of the General Counsel at 650-723-9611 to set up a session.
- Training Slides (PDF)
- Training Handout (PDF)
Employees and others who have been identified as Mandated Reporters for Child Abuse are required to sign the online “Acknowledgement of Mandated Reporter Status” form. Please see the instructions below for printing out the materials and signing the form.
A copy of the Acknowledgement Form and Penal Code provisions should be downloaded and reviewed prior to electronically signing the Form in Axess.
After reviewing the materials, follow the instructions below to enroll and launch the online form, “Stanford University Acknowledgement of Mandated Reporter Status.” Make sure the popup blocker is turned off for your browser before you launch the following link.
Instructions to Complete and Submit the Acknowledgement Form
- Login to Axess (secure) and click the STARS tab
- Search catalog for "Mandated Reporter"
- On next page, click “Continue” button
- Click the“Enroll” button
- Click “Launch” button
- Review, then click “I agree”“
- Click "Submit” to complete your acknowledgement
For More Information
- For questions about whether something you know or suspect is reportable, please call the child welfare authorities at 650-493-1186.
- For questions about the law, the Stanford community can call Christine Boehm, University Counsel in the Office of General Counsel at 650-723-3378.
- To request a department report identifying which employees have signed the Mandated Reporter Acknowledgment Form, contact Doug Hoppe in University Human Resources at dhoppe@stanford.edu.
Individuals at Stanford are encouraged to tell their supervisor and the Stanford Compliance Hotline at 650-721-2667 or via the Helpline Request Form about known or suspected abuse after they call the authorities to make an official report.
