PMO (Property Management)

The Property Management Office (PMO) is responsible for property (capital assets) administration. PMO identifies the availability of equipment for research use; facilitates recording and tracking of asset records, including maintenance and warranty information; calculates depreciation; and issues reports to management and sponsors. PMO also runs the University surplus sales and reuse programs..

PMO also manages physical inventory of capital and sponsor-owned assets, which includes meeting with department personnel, scanning all assets located in University space, and off campus.

PMO is the liaison with property auditors and provides guidance to departments, faculty, and staff regarding issues related to property administration and inventory.

University Property Administrators

University Property Administrator's (UPAs) serve as liasons between PMO and University schools and departments.  Generally, the UPA will coordinate efforts through the Department Property Administrators (DPAs) in the various offices. See the following list to locate the UPA for your department.

Scott Ray (650)725-9839

  • School of Engineering (RAAA-SZZZ)

  • Dean of Research (MAAA-NZZZ)

  • Clark Center (NZLN)

  • Chemistry (QCAA-QCZZ)

  • Physics (QEAA-QEZZ)

Kim Kaehler  (650)723-2294

  • School of Medicine (VAAA-XZZZ)

Maurice Brown (650)736-8101

  • All other departments

Property Physical Inventory B17 (Phase 1) Calendar

Department Property Administrator (DPA) Directory

Department Property Administrators (DPAs) establish and maintain property records for their assigned areas. The DPAs provide guidance to department personnel concerning property matters such as acquisition, coordination of transfers, equipment custody, and equipment at sub recipient locations, maintenance, physical inventory, and disposal. DPAs are their schools' liaisons with PMO on property related issues. To identify your local DPA, use the DPA Directory.


Department Property Administrator (DPA) Directory


Property Management Forms and Documents

Quickly find property management forms and documents listed in one place for your easy reference.


Property Management Forms AND DOCUMENTS

Property Management User Guides, FAQ's and Reference Material

Click the link below to take you to helpful user guides, FAQ's and reference material:



Stanford Property Administration Resource Center (SPARC)

Stanford Property Administration Resource Center (SPARC) is a portal for common property tasks.

Excess Requests

Electronic routing and tracking of equipment excess requests. 

DPA Directory

Locate the primary Department Property Administrator (DPA) for your department and get contact information.

SFA Catalog Requests

Request SFA Catalog numbers for entering Sunflower property records.

SFA DPA Screening

For use by DPA's to perform auditable screening reports on capital acquisitions. Enter the resulting report number in the approval comment field of the requisition. May also be used for general asset searches.

CAP Templates

For use in making adjustments and/or corrections to capital purchase (equipment) transactions. When preparing a capital purchase (equipment) adjustment you do not use ijournals, but use the CAP Template in SPARC.  



Property Management Manual

The Property Management Manual contains policies and procedures regarding the acquisition, maintenance, reporting and disposition of capital assets.


View the Property Management Manual

Surplus Property Sales

When a department has a piece of working equipment that is of salable quality and no longer needed by any campus department, the Surplus Property Sales (SPS) department should be notified. SPS will make an attempt to locate a buyer for the equipment. SPS also has a warehouse store on campus which is open to all Stanford employees and the general public.

Regular Warehouse Store Hours

Wednesday 9:00 am - 4:00 pm

Thursday 9:00 am - 4:00 pm

And by appointment (650)723-3001

Hours subject to change – please call ahead (650)723-3001

SPS Warehouse Store Information

340 Bonair Siding Stanford, CA 94305 Phone: 650-723-3001 Fax: 650-723-5656

Billing Address

122 Encina Commons Stanford, CA  94305-6025


Policy Surplus Property

Reuse Website

The Reuse Website is an on-line mechanism for Stanford employees with a SUNet ID to “advertise" usable items (Stanford owned) that are no longer needed.  These items are available for sale or at no charge for transfer to another department. For more detailed information see Section 4.1 Re-Use, in the Property Manual.  


Link to Reuse Website


615 Crothers Way 122 Encina Commons MC 6025
Stanford, CA 94305-6025
United States


Associate Director