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STARS Course Administration & Reporting

NEW STARS ADMINISTRATORS

New users of STARS must complete required training

Step 1: Review STARS Roles and Permissions

Step 2: Enroll and complete the following training that pertains to your role

Roles Permissions Overview Enroll in Training Course in Axess

Learning Administrator
  • Set up course(s)
  • Enroll and Drop Learners
  • View Learner’s Training
  • Maintain Learner Group(s)
  • Manage training rosters in STARS
  • Generate Reports

STAR-PROG-0005

Enrollment Administrator
  • Enroll and Drop Learners
  • Maintain Learner Group(s)
  • Manage training rosters in STARS
  • Generate Reports

STAR-PROG-0004

STAP Administrator
  • Add STAP amount in the activity
  • Generate Reports in the STAP folder only

N/A- Special Approval from LSG

Submit a STARS HelpSU ticket to request access.

Instructor
  • View course roster
  • Approve pending status

N/A- Special Approval from LSG

Submit a STARS HelpSU ticket to request access.

Reporting Administrator
  • Generate reports

STAR-0002
 

Step 3: Approval Process

  • Ask your manager to send an email to stars-transactions@lists.stanford.edu with a statement of approval for your access
  • LSG will approve the request
  • You will receive a system-generated notification of approval

Optional: Individual Training

  • Send an email to stars-transactions@lists.stanford.edu to request additional training after reviewing the job aids if necessary
  • LSG will set up a 1-hour training session (in person at Porter Drive or via virtual web conferencing)

 

User Job Aids and Reference Guides

Title Description
STARS Glossary for Administrator Review the list of STARS terminology and description
Create a Course Learn how to create a new item and new activity, clone an activity and create the course express link
Course Maintenance Learn how to enroll and drop learners, mark attendance and billing and conclude a course
Create and Maintain Learner Group Learn how to create or request a learner group, add new learners and delete learners
Run STARS BI Reports Learn how to run a report by learner, department and/or learner group to view the training status
Mark STAP Fund Billing & iJournal Process Learn how bill participants in STARS, create an iJournal to process and transfer funds
Send Notification to Learners via STARS Learn how to send a reminder email notification to learners through STARS
View Sample of STARS Email Notification Coming Soon

 

Services and Resources

Service Offerings

Does your department only offer 1 to 4 courses a year and does not have a local STARS Learning Administrator? If so, we can help!

LSG offers a variety of services to help your department through the full course life cycle (e.g. course set-up, mark completion, and run reports). To view the full list of services, visit the LSG Service Level Agreement.

Web Based Course Creation

LSG provides consultation for departments developing an eLearning course. Course creation may require Instructional Designer and/or 3rd party vendor involvement (contact Robert Edgar {rbedgar@stanford.edu} to review the course development process and timeline). For more information on course creation services, visit Course Development & Evaluation.

Get Help

To get system/user support, please submit a HelpSU request.