Sustainability and Energy Management

Below are the steps for reserving the Einstein Conference room located in the Central Energy Facility at Stanford University. The form is accessible via a web authentication and will require a valid SUNet ID. For non-Stanford University staff, the University department hosting and/or sponsoring your event will need to submit the request on your behalf.

Check availability for Einstein A or B or both.  Send email with desired date(s) and time(s) to  einstein-scheduling@lists.stanford.edu. Events larger than 49 attendees will require reservation of both rooms. In addition, it is highly recommended to reserve an hour before and after your event to ensure proper setup/takedown time.

Submit request form once availability is confirmed: (request form link here)
Prior to receiving a confirmation securing your reservation from the room scheduler, the requestor must send an email confirming the submission of following work requests to einstein-scheduling@lists.stanford.edu:

• Events & Labor services (required)
• Janitorial (for catered events only)
• Recycling/compost bins (for catered events only)

Please include the date of your event, request ID and contact information. Once received by the conference scheduling staff, a confirmation of reservation will be sent.

Room Setup Configuration/Take Down: For all events, an Events & Labor Services request must be submitted for room configuration setup and any technical support (SUNet ID required): http://bgm.stanford.edu/groups/els/index

Clean-up: All catered events will require a janitorial service request the day of the event: http://bgm.stanford.edu/dtz (SUNet required) Please note the following clean-up tasks in the work request description: wipe down of tables and chairs, wipe down kitchenette area, sweep floors as needed, check restrooms, restock and clean as needed, and reconfigure room to original room setup. 

Recycling/Compost Bins: Catered events are required to provide additional recycling and compost bins. Delivery and pick up can be coordinated through the University’s recycling and waste management contractor PSSI: http://bgm.stanford.edu/home_pssi_main

Catering:
Approved Vendors: The following food vendors are approved for catering events scheduled in the Einstein conference rooms:
Bon Appetit @ GSB: http://stanfordgsb.cafebonappetit.com/catering/
Coupa Café: http://www.coupacafe.com/catering/coupa-catering/
Stanford Dining: http://web.stanford.edu/dept/rde/cgi-bin/drupal/hospitality/cateringservices