Access

Gaining Access to iJournals

There are three levels of access to the iJournals module, referred to as "Login Roles." Login roles determine the activities that a user is able to perform within iJournals. The three roles are:

• "iJournals Public" Responsibility

  This level of access enables users to perform standard iJournals activities. Some Expenditure Types and Object Codes are not eligible for use in iJournals Public journals.

  Access is automatically granted to staff with a valid Employee ID and SUNet ID. Users are strongly encouraged to take the FIN-0210: Introduction to iJournals class.

• "iJournals Specialist" Responsibility

  iJournals Specialists are primarily financial staff in Service Centers and Auxiliaries or senior financial staff in operating units who need to perform specific tasks related to their areas. Activities include the ability to use restricted Expenditure Types and Object Codes; access to upload batch files; and for a subset of specialists, the ability to initiate Fund Transfers. Based on job functions and department requirements, iJournals Specialists may also be designated as a Feeder Owner with feeder management privileges.

  To request iJournals Specialist responsibility, complete the iJournals Responsibility Request form, including appropriate authorization, and send it to Systems and Reporting Operations. Systems and Reporting Operations will process authorized requests.

• "iJournals Central" Responsibility

  iJournals Central access is reserved for central office users in Fund Accounting, Capital Accounting, and the Office of Sponsored Research that allows access to additional Expenditure Types and Object Codes. Based on job functions and department requirements, iJournals Central users may also be designated as a Feeder Owner with feeder management privileges.

  To request iJournals Central responsibility, complete the iJournals Responsibility Request form, including appropriate authorization, and send it to Systems and Reporting Operations. Systems and Reporting Operations will process authorized requests.

For help determining the appropriate iJournals responsibility, reference Resources: iJournals Responsibility Matrix.

Browser Requirements

For the iJournals features and functions to work properly on PC and Mac computers, you must use recommended browsers. To verify which browsers are authorized for the iJournals application, review the Administrative System Browser Requirements web page.

For questions or help, please submit a HelpSU request. Select Request Category Administrative Applications and Request Type Oracle Financials.