All active faculty and staff have profiles in Stanford Travel's Online Booking Tool and can log on to https://stanfordtravel.stanford.edu with their SUNet ID and password. Postdocs and students can request access by emailing stanfordtravel@stanford.edu with the following information: Name, Email address, School/Budget Unit and SUNet ID.
Stanford travelers are welcome to book personal hotel stays and car rentals on Stanford Travel's Online Booking Tool to take advantage of Stanford negotiated hotel and car rental rates. Airline flights can only be booked on Stanford Travel's Online Booking site for Stanford-related business, to add a personal side trip to a business trip or to accompany a Stanford traveler on a Stanford-related trip.
Yes, as long as the loyalty number(s) have been added to your Stanford Travel's Online Booking Tool profile and that the trip would meet qualifications of the supplier's loyalty program. Please note that Business Advantage hotel rates do not qualify for most hotel loyalty programs, but travelers and their travel arrangers can accrue Orbucks Rewards.
While many travelers prefer to search By Price, searching By Schedule allows more flexibility to request specific flight numbers or flight combinations. In all cases, travelers can select their departure independently from their return. The results can also be viewed either By Airline or By Time, whichever is most pertinent.
Stanford has negotiated airline discounts on many airline fares, as well as hotel and cars. These rates can only be accessed through Stanford Travel's Online Booking Tool. In addition, Stanford Travel's Online Booking site displays fares from multiple inventory sources, ensuring that all fares on Stanford Travel's Online Booking Tool will be equal or less than can be found elsewhere. As an additional assurance, Stanford Travel's Online Booking Tool offers a low-fare guarantee. See A Guide to Airline Pricing Online—Booking the Lowest Fare.
Ease of use: The award-winning interface of Stanford Travel's Online Booking Tool is convenient and simple to use.
Designated Agents: Stanford Travel's Online Booking Tool offers a team of agents who are available to assist with reservations or booking support. Also, after-hour agents are available to assist with emergency bookings on evenings and weekends as well.
Customized Configuration: Stanford Travel's Online Booking Tool has been configured to meet the needs of each of Stanford's schools and Budget Units. For example, the Fly America Act / Open Skies agreement has been incorporated so travelers travelling on a federal-funded project will only see airline options that qualify for the Fly America Act/Open Skies agreement.
Incentives: Travelers and their Travel Arrangers can earn Orbucks Rewards for booking Orbitz Business Advantage hotels. In addition, Stanford Travel is offering monthly promotions/giveaways for travelers who book on Stanford Travel's Online Booking site. And the more we all use Stanford Travel's Online Booking Tool, the better the savings will be!
Yes. Unlike other online travel sites (including Orbitz.com) that don't offer Southwest Airlines content, Southwest Airlines can be booked on Stanford Travel's Online Booking Tool.
Yes, Stanford Travel's Online Booking Tool offers a unique Guest Traveler feature. Travel Arrangers can invite candidates, guest speakers, visiting professors, etc. to have temporary access to Stanford Travel's Online Booking Tool. This enables those travelers to choose the details of their travel plans online, with controls built in by the Travel Arranger. If applicable, their flights would be charged to the Travel Card that the arranger loads into the system. See the step-by-step process for guest travelers. For additional information, contact stanfordtravel@stanford.edu.
How do I access Stanford Travel?