Introduction to Stanford Box

January 15th, 2016

Is your group making the move to Stanford Box? In this session you will learn how this service provides document and folder management and collaboration. Stanford Box features a simple-to-use interface, document version control, individual permissions on folders, editing through Microsoft Office, and 25GB of cloud storage for individuals or groups.

Topics include:

  • How to get started in Box as an individual or a workgroup
  • How to upload, manage, and share documents and folders
  • How to deal with collaborators
  • How to use Box Sync
  • All-around tips and tricks


Transitioning from CourseWork to Canvas

December 4th, 2015

Learn about Stanford’s move to our new learning management system, Canvas. The Office of the Vice Provost for Teaching and Learning (VPTL) Canvas team will provide information, tips and resources to help you and your faculty get up to speed quickly with Canvas.

This presentation included the following:

- Canvas transition overview
- Canvas demo (mobile apps)
- Canvas resources
- Most frequently asked faculty questions (+ answers)
- Where to get help
- Canvas cheat sheets & quick tips

Due to technical issues, here are the videos shown during this session:

Other helpful resources:

Microsoft Office 365 OneDrive and Online Docs are here!

November 20th, 2015

On November 19, 2015 current users of Office 365 got access to OneDrive and Online Docs (online versions of Word, PowerPoint, Excel, and OneNote). At this session, you will learn how to use OneDrive to share and collaborate (edit in real-time) with other Stanford Office 365 users.

For more information, visit: OneDrive and Online Docs

Analyze Information with Tableau

September 25th, 2015

Tableau is business intelligence software that allows anyone to easily connect to data, then visualize and create interactive, sharable dashboards.

It’s easy enough that any Excel user can learn it, but powerful enough to satisfy even the most complex analytical problems. It only takes seconds to securely share your findings with others. The result is BI software that you can trust to actually deliver answers to the people that need them.

This session will give you an understanding of the components in Tableau, with basics of how they work together and how they play into Stanford.

There will also be a demo using live University IT to give you the basics of creating visualizations and dashboards.

Moving from Zimbra to Office 365

July 24th, 2015

Stanford’s Email and Calendar service will move from Zimbra to Office 365, Microsoft’s cloud-based service, between July 13 and August 10, 2015.

In this Tech Briefing, come learn what you need to know to make a smooth transition to Office 365. You will get an overview of Office 365 Email and Calendar, along with what you need to know about the migration process. Some technical aspects will also be covered.

For more information, visit

PowerPoint Presentation

Introduction to WordPress

July 10th, 2015

From its modest beginnings in 2003, WordPress has grown into a full featured, professional Content Management System (CMS). It’s estimated that almost 25% of web sites are built on WordPress, from personal blogs to powerhouse sites like The New York Times, CNN, and Sony Music.

WordPress makes it easy to create professionally styled sites, add custom functionality, and author rich and compelling content.

This Tech Briefing will introduce you to WordPress as a CMS. You’ll learn about:

  • Content
  • Presentation
  • Adding functionality
  • Controlling access
  • Tips for managing a WordPress site

If you’re curious about WordPress – what it is and whether or not it’s a fit for your needs – this is the session for you!

Email Campaigns at Stanford

June 26th, 2015

Email campaigns are used to deliver marketing or a newsletter to a specific client. Though there are many email campaign programs available, this session will focus on the use of MailChimp, Stanford Mailman, and Emma.

This session will touch upon:

  • Email campaigns in general
  • MailChimp, including list management using Workgroup Manager
  • Mailman at Stanford overview
  • General email newsletter tips
  • Key features of Emma Email Campaign

Canvas Learning Management System: GSE’s Holistic Approach to Migration

December 12th, 2014

Moving to a new technology or system is among the toughest programs to plan and execute for any organization. In 2013, the Graduate School of Education began exploring new learning management systems for GSE courses and ultimately selected and migrated to an open source version of the learning platform, Canvas.

This Tech Briefing will describe GSE’s approaches for working with Canvas software – including integrating Stanford’s PeopleSoft – as well as share about our decision-making process, pilot testing phase, communication and rollout strategies. We will address successes, lessons learned, and what’s ahead.

The Enhancement to Two-Step Authentication

December 5th, 2014

On December 13, 2014, University IT will implement new two-step authentication, powered by Duo.

With the current two-step authentication service, we can choose a single authentication method. With Duo, we can set up multiple devices with multiple authentication methods. Your current method (SMS, Google Authenticator, or Printed List) will continue to work at rollover.

We encourage you to come to this session to learn how to take advantage of the Duo application for your smart device to receive a “push notification” or code, how to add a backup device, and what to do if you forget your device and have no backup devices set up.

Video via BlueJeans Video Conference

BlueJeans: Free Video Conferencing at Stanford

October 2nd, 2014

Effective September 1, 2014 BlueJeans audio/video conferencing service will be added to the Converged Communications package and available to all active faculty, staff, and students at no additional cost.

Please join us for this fun and informative Tech Briefing where you will learn:
- how to access your BlueJeans account
- schedule and participate in a meeting
- share your screen and documents
- use the recording functionality

In addition to providing simple to use, high quality video conferencing, BlueJeans is also a replacement for WebEx, Premiere Global, and other audio conferencing services.