Checklist of information about the J Exchange Visitor

• Please verify English proficiency of the prospective J Scholar

• Please collect a copy of the bio demo page of passport.

• Check the machine-readable strip at the bottom to verify information.

• Use only the names that appear on the machine readable strip.

 

Biographical Information

Note names as they appear on machine readable strip at bottom of passport page

Last Name:
First Name:
Middle Name (if applicable):
Date of Birth: MM/DD/YYYY
Gender:

Birth City:
Birth Country:
Country of Citizenship:
Country of Permanent Residence:

Special note re: birth city for citizens of Japan and citizens of Switzerland: Both Swiss and Japanese passports note "domicile" which may not be the same as the birth city. You will need to ask the visitor for his/her birth city and, if applicable, the birth cities of any dependents.

Employment and Contact information

Position in home country:

This info is REQUIRED. Do not note N/A. Note most recent position visitor held in home country. If that position was grad student, note grad student.

Employer or school:
Email address:

It is important that you note a valid email address, and note it correctly on the Request Form as it will be used to send information about the J visa requirements to the visitor.

Foreign address including street, city, country and postal code:

Brief description of research to be conducted by the visitor:

In the Description of Program/Field of Research at Stanford field, write a CONCISE (no more than 2 - 3 lines) description of the type of research and/or program activities to be conducted by the visitor. Do NOT note the names of Stanford faculty, collaborators, etc and do NOT note the name of the department or lab where the research will be conducted. Do NOT include additional information about the visitor or about visitor's position outside the U.S. The only information that should be included in the Description of Program field is information on the general type of research (or teaching) the visitor will conduct at Stanford, and this information should not exceed 3 lines.

Examples:
-Research and teaching in Economics
-Research in Radiology
-Research in Geophysics

Do NOT note:
-Collaborative research at Stanford's Economics department with Prof Smith
-Research in imaging with Prof Wu at Stanford's department of Radiology
-Dr. Wang is an internationally recognized expert in Geophysics who will come to Stanford to conduct collaborative research at Stanford's Geophysic department

Has the exchange visitor been in J status (including J student or J2) in the last two years?
If Yes, ask visitor for copies of previous DS-2019s:
J category (see section #4 of DS-2019):
Start and End dates of previous DS-2019:

Is the visitor currently in the US in a visa type other than J?
If Yes:
Visa type:
End date (for F1s on OPT, this is the end date on the EAD card):
Change of status to J by:
departure and re-entry or by mail

Is the visitor currently in the U.S. in J status?
If Yes, the record may need to be transferred.
Ask visitor for copies of most recently issued DS-2019 as well as copies of any J2 dependent DS-2019s and scan and email those copies to internationalscholars@stanford.edu
J category (must be Research Scholar or Short-Term Scholar - see section #4 of DS-2019):
Start and end dates of current DS-2019: (the DS-2019 issued by the current J sponsor):
SEVIS Number on current DS-2019:

Name and email address of international scholar advisor at visitor’s current institution:

Make sure it is the name and email address of the International Scholar Advisor - person who is authorized to access SEVIS visa records - and NOT the name and email address of the visitor's PI or Faculty host
For transfers, you will also need to note on the Transfer Request Form the visitors CURRENT residence address in the U.S.

Funding information
Funding from Stanford:
Funding from home country government:

Only note funding amount in government funding field when you have evidence that the visitor's government is providing funds directly to the visitor. If you're not sure, it's best to note the name of the funding source and the amount in the Funding from Other Organizations field.

Personal funding:
Funding from Other Organizations:

Number of dependents who will come in J2 status (only the unmarried children under age 21 and the spouse are eligible for J2 status. Dependents who were born in the U.S. are generally not eligible for J2 status):

Always note names as they appear on machine-readable strip at bottom of passport page.

For each dependent:
Last Name:
First Name:
Middle Name (if applicable):
Date of Birth: MM/DD/YYYY
Gender:
Relation to J1 scholar: (spouse or child)
Birth City:
Birth Country:
Country of Citizenship:
Country of Permanent Residence
Email address: (if known)

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