Ten Steps for Submitting a Proposal

1.       Contact Crystal Botham, PhD, Director of Strategic Research Development (cbotham@stanford.edu) and Pete Silva, Grants Specialist (ptsilva@stanford.edu)so we can support your proposal submission.


2.       Do you need a Principal Investigator (PI) waiver? Postdoctoral and medical fellows applying to Career Development Awards will need a PI waiver. More information about the criteria for obtaining PI waivers, various types of PI waivers exceptions (i.e. Career Development, CE faculty waivers, Expanded Pilot PI waivers, etc.), and checklists for preparing your PI waiver request is here.  


3.       Complete the Proposal Communication Form and send it to your Research Management Group representative (also called Research Process Manager or RPM). In the Division of Cardiovascular Medicine our RPM is Nadia Burke (nadiab@stanford.edu). Make sure to cc Crystal Botham (cbotham@stanford.edu) and Pete Silva (ptsilva@stanford.edu) so we are in the loop, too. If you are applying to a fellowship, your RPM is Debra Porzio (dporzio@stanford.edu), please follow this checklist.


4.       If you are a postdoctoral or Medical fellow applying to a NIH Career Development Award (i.e. K Award) you may need to complete the required K Award Computer Course.


5.       Initiate your application. If you are applying to an NIH Funding Opportunity Announcement, you can initiate the ASSIST application here. Use your NIH Commons ID and Password, and the Funding Opportunity Announcement number (example R01 is PA-16-160).


6.       Work with our Research Process Manager (RPM) to complete specific proposal application forms. The RPM completes signature pages, budget forms (PI drafts budget justification), checklists and certifications, as required by sponsor. In the Division of Cardiovascular Medicine our RPM is Nadia Burke (nadiab@stanford.edu).


7.       Prepare necessary documents. Click here for templates and examples of NIH R01 documents.


8.       Get feedback on key components of your proposal, especially Specific Aims and Research Strategy. Ask your collaborators and colleagues for feedback. Also email Crystal Botham (cbotham@stanford.edu) and Pete Silva (ptsilva@stanford.edu) for feedback. We can edit and critically evaluate your grant applications, interpret sponsor requirements and provide strategic advice, and draft specific sections of the application.


9.       Review, complete and electronically approve the PDRF (Proposal Development and Routing Form). Our RPM (Nadia Burke, nadiab@stanford.edu) will initiate the PDRF and route it to the PI and other relevant persons. The PDRF must be complete before the proposal can be submitted to the sponsor. If you are applying to a fellowship, you must initiate the PDRF, see a quick Guide and Tips here.


10.   Complete final proposal following Stanford’s Internal deadline policy.

More information here: http://med.stanford.edu/rmg/roles/proposal.html