Project Manager Roles and Responsibilities

• Identify and review program, space and scope with end user/department for approval
• Communicate budget, schedule, program assumptions, and constraints to users/department
• Ensure user program needs and requirements are being met
• Ensure the School of Medicine Facilities Design Guidelines and the University Design Guidelines are being met

• Develop Request For Proposal's (RFP's) and manage contract selection process
• Negotiate contracts, monitor contract performance, and ensure delivery of services
• Initiate purchase orders and provide all supporting documentation required
• Initiate Stanford work orders for shutdown support, locksmith, EH&S, and ITS

• Determine project process, establish project team, and ensure understanding of roles and responsibilities
• Oversee agenda and documentation of project team meetings
• Set-up and lead a series of meetings to review design drawings with department, users, required Stanford entities, and landlords as necessary for approvals at schematic design, design documents, and construction documents and coordinate any responses back to the architect
• Monitor team performance and intervene when necessary to ensure successful delivery
• Provide a “single point of contact” for the University to the contractors, consultants, and vendors
• Coordinate submission of drawings and file appropriate forms to the governing agencies

• Create project budgets and track project costs noting any variances that arise
• Lead rescoping/value engineering option efforts and develop recommendation for budget mitigations
• Review and approve project invoices and ensure timely payment
• Request funding and authorizations
• Initiate and route form 1's as necessary

• Establish and monitor project schedule and ensure routine updates and reporting
• Lead mitigation planning efforts for critical path items
• Develop recommendations for schedule mitigations

• Direct consultants and contractors efforts as needed for project analysis
• Prepare and present project information for owner/user decisions

• Establish and manage change order, RFI, and submittal process
• Ensure quality of performance and address construction issues during field over site
• Process jurisdictional paperwork
• Manage project support by facilities, punchlist, and close-out process

• Manage vendors and other Stanford entities for furniture, equipment, TSO's, phones, network, moves, mail service, and signage on the project and coordinate these activities with the project schedule
• Provide detailed guidance to occupants regarding mail service, data/telecom requirements, moves, and any other issues that arise
• Initiate the set-up of an operations group for any new location to address policy, shared spaces, equipment, supplies, and other resources

• Identify and review program, space and scope with end user/department for approval
• Communicate budget, schedule, program assumptions, and constraints to users/department and School of Medicine leadership
• Ensure user program needs and requirements are being met
• Ensure the School of Medicine Facilities Design Guidelines and the University Design Guidelines are being met

Initiate Stanford work orders for shutdown support, locksmith, and chemical inventory reporting

• Establish project funding plan and monitor/track available project funds
• Initiate and route Form 1's for scope of work, funding approvals, and funding transfers

• Participate in scope and budget reviews
• Articulate owner and user priorities to guide rescoping/value engineering efforts

• Review and approve project budget of planned benchmarks
• Review and approve interim budget revisions as required

• Coordinate review of design documents and submittals with School of Medicine internal groups
• Coordinate review of design documents with users and communicate schedule
• Ensure formal and timely sign-off/acceptance of program documentation by users and owner

• Coordinate Facilities involvement with the commissioning process
• Participate in punchlist and close-out process

• Manage vendors and other Stanford entities for furniture, equipment, TSO's, phones, network, moves, mail service, and signage on the project and coordinate these activities with the project schedule
• Provide detailed guidance to occupants regarding mail service, data/telecom requirements, moves, and any other issues that arise
• Initiate the set-up of an operations group for any new location to address policy, shared spaces, equipment, supplies, and other resources