Water in the West facilitates student research, internships and other forms of engagement in pertinent projects that link students with potential researchers or organizations to shape course assignments, term projects, theses or independent studies. Water in the West also regularly hires research assistants, engages interns and guides independent study projects. Students interested in internships, summer opportunities, or research projects for credit, as well as organizations interested in working with Stanford students, are encouraged to contact us to learn more.
Organizations that are interested in working with Stanford students on water issues include The Nature Conservancy, Trout Unlimited, National Fish and Wildlife Foundation, U.S. EPA, NASA-Ames Research Center, Deschutes River Conservancy and others.
RESEARCH OPPORTUNITIES & STUDENT OPPORTUNITIES
None at this time.
Program Coordinator, Job 72097
Water in the West, a program in the Stanford Woods Institute, bridges the gap between research and practice to create and promote effective solutions for more sustainable water management in the American West. The Program Coordinator reports to the Executive Director of Water in the West and provides administrative assistance to the Director and Water in the West professional staff and works closely with all to carry out the planning and implementation of all programmatic details related to all conferences, workshops, seminar series, and other special events as requested. The Program Coordinator collaborates with a wide range of constituents including Stanford faculty and senior staff, donors and alumni, business executives, social sector leaders, government representatives, sponsors, community leaders and the Stanford community and must be comfortable interacting with a wide range of constituents.
Provide administrative and operational support with limited supervision to the program on Water in the West.
• Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Serves as a point of contact for all administrative information and duties in the Water in the West program
• Oversee and perform duties associated with scheduling and organizing meetings; and assisting with complex conferences, seminars, and events; and assisting in the production and distribution of materials.
Manage Executive Director’s calendar and set committee meetings
Coordinate with designer on production of reports, marketing materials, and other collateral
Responsible for the program’s monthly meetings, securing speakers, and catering
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Performs daily media tracking/posting/tweets
Draft and send major program announcements via MailChimp
Maintain Water in the West contacts on MailChimp
Prepare and attend public events as needed
Maintain website event calendar, announcements and reminders
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets, which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Reconcile monthly grant funds; assist in collecting information for administrative reporting to funders
Process expense reports for all reimbursements for staff and visitors
Process travel card and purchase card expenses
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
*Other duties may also be assigned
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
• Advanced computer skills and demonstrated experience with office software, email applications, and social media platforms.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
Certifications and Licenses:
• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
To be considered, interested candidates shall include a cover letter and resume. Background check will be required for all final candidates.
We are not able to provide relocation or sponsorship for this position. Thank you for your interest!