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Food Drives on Campus Policy

Background

Stanford's resources and facilities are dedicated to the support of the University's mission of the creation, preservation, and dissemination of knowledge. Likewise the University's sponsored events must be dedicated to these purposes and not for the personal gain of individuals or for the use of outside parties that do not further Stanford's academic objectives.

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Policy

University departments and registered student groups are permitted to sponsor food drives on an occasional basis, upon review and approval by Office of Special Events & Protocol (OSEP), Student Activities & Leadership (SAL) (registered student groups) with additional review by the Committee on Public Events (COPE) if necessary.

The Stanford department or registered student group sponsor must ensure that the specific terms and limitations of the food drive be outlined in a written agreement with the beneficiary, i.e., food bank. The department or student group sponsor must forward a copy of this signed agreement to the Executive Director of Special Events & Protocol for its records.

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Process and Procedures

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Promotion

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List of Acceptable Food Items (also confirm with the food bank) such as:

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Items NOT Acceptable for Donation

(not a complete list – check with food bank):

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Other Fundraising Rules

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Drop-off/Collection Areas

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How to Apply for Approval

Because each event may require logistical review and/or have special circumstances, all requests to engage in food drive activities on the Stanford University campus must be submitted in writing to:

Schools/Departments/Institutes/Labs

Contact:

Elaine Enos, Executive Director
Office of Special Events & Protocol (OSEP)
Press Building, 425 Santa Teresa Street,
MC 4025, Stanford, CA 94305
Email: eenos@stanford.edu
Phone: 650-725-9784

Student Groups

Registered student groups requesting a food drive event will have their proposals reviewed for approval by the Office of Student Affairs and Leadership in consultation with the Office of Office of Special Events & Protocol (OSEP) (Athletics teams - please consult with the Athletics Department).

Contact:

Nanci Howe, Associate Dean of Students and Director
Student Activities & Leadership (SAL)
520 Lausen Mall, Old Union Building
Mail Code 3067, Stanford. CA 94305
APPOINTMENTS: (650) 723-2733
Email: nanhowe@stanford.edu
Phone: (650) 725-3104

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Additional Information to all Interested Departments and Student Groups

A limited number of drives will be approved for each quarter and at the discretion of the Committee on Public Events.

Notwithstanding approval of the food drive, the University reserves the right to terminate the food drive earlier than its scheduled conclusion for any reason including, but not limited to:

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