Contacting Stanford

On this page:

• For Suppliers New to Doing Business with Stanford
• For Existing Suppliers

For Suppliers New to Doing Business with Stanford

Marketing to Stanford University

Most often, University staff within schools and departments initiate supplier sourcing and the acquisition of products and services. Therefore, suppliers main contact is primarily staff within schools and departments across the University.

It is up to the supplier to make their products / services known to departments who may have a need for them. Suppliers can find contact information at the Stanford University main web site, within specific school and department web sites. Additionally, suppliers can purchase the Stanford University Faculty / Staff Directory at the Stanford University Bookstore.

Stanford maintains a proprietary vendor database, accessible only by University personnel. Only a University employee may request the addition of a new supplier or payee to the vendor database. You will be contacted by email with a link to Stanford's Supplier / Payee Request Portal in order to provide secure information (U.S. bank account to receive funds, provide tax ID numbers, upload government forms, and other confidential information). If you need help completing a request for confidential information, please see How To: Complete a Supplier / Payee Request for Confidential Information or contact Financial Support Center (3-2772).

Before Invoicing for Your First Stanford Order

New suppliers must ensure that all necessary tax forms are on file with Stanford University Accounts Payable. These include:

• W-9 form for U.S. Suppliers
• W8-BEN for International Suppliers

These, and other forms, can uploaded and submitted via the Stanford's Supplier / Payee Request Portal.

Note:  Access is by email invitation only.

For Existing Suppliers

The contacts listed below are for those suppliers who have established relationships and current activity with Stanford.

If you need to update any of your information on file, please contact the Financial Support Center (1-650-723-2772)to receive an email with a link to the Stanford's Supplier / Payee Request Portal.

Additional Back Office Contact Information

Procurement – Purchasing Services Department
Office Hours: M – F, 8AM – 5PM, excluding legal and University holidays

Accounts Payable Department
Office Hours:  M – F, 8AM – 5PM, excluding legal and University holidays
Will Call Hours:  M – F, 8AM – 10AM & 3PM – 4PM