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Pacific Southwest, Region 9

Serving: Arizona, California, Hawaii, Nevada, Pacific Islands, Tribal Nations

Grants and Funding

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Region 9 Grants Information

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Omni-Circular under 2 CFR 200 & EPA Regulations under 2 CFR 1500

EPA has officially adopted the OMB Omni-Circular effective December 26, 2014. Specifically, in a joint interim final rule (PDF) (240 pp, 3MB) published in the Federal Register on December 19, 2014 (see 79 Fed. Reg. 76050-76063), EPA adopted the Omni-Circular. This includes adoption of Omni-Circular requirements located at 2 CFR 200 along with EPA-specific provisions mandated by statute, regulation or agency policy now codified under 2 CFR 1500. OMB’s website is the location for resources regarding the Omni-Circular, including OMB’s Frequently Asked Questions (PDF) (30 pp, 716K).

Interim Financial Assistance Conflict of Interest Policy

In accordance with the Omni-Circular’s Conflict of Interest disclosure requirements under 2 CFR 200.112, EPA issued the Interim Financial Assistance Conflict of Interest Policy. Requirements include applicants providing a prominently titled conflict of interest disclosure statement attached to the SF 424, if applicable. This policy applies to all individuals and non-federal entities requesting and receiving EPA financial assistance on or after December 26, 2014.

Submission of Grant Applications via Grants.gov

Effective February 17, 2015, EPA grant applicants must use Grants.gov to submit their applications. It is highly recommended that EPA applicants complete their registration on Grants.gov now, since the entire process can take up to 30 days to complete. Information located at Submitting an Application to Grants.gov Apply and Applicant Resources for Grants.gov will help you get started. Applicants are also encouraged to view a previously recorded EPA Information Webinar session/ presentation regarding Grants.gov or register for an available session. For entities with extremely limited or no access to the internet, refer to instructions from EPA Office of Grants and Debarment (PDF) (1 pp, 218K). Also, the Region 9 Application Checklist (PDF) (2 pp, 121K) will help ensure your EPA application submitted through Grants.gov is complete.

Grants.gov has support/assistance available 24 hours a day 7 days a week at 1-800-518-4726 or support@grants.gov. For International callers, call (606) 545-5035 to speak with a Grants.gov Contact Center representative.

General Terms & Conditions for Assistance Agreements

New Assistance Agreements, made after January 2014, reflect a national set of administrative and programmatic General Terms and Conditions. In addition, amendments to Assistance Agreements, awarded on or after December 26, 2014, also reflect a national set of administrative and programmatic General Terms and Conditions. Refer to the Assistance Agreement for all applicable terms and conditions which sets forth the recipient’s legal obligations.

Bundling of Grant Application Certifications (for States & Tribes)

State and Tribal applicants are highly encouraged to submit annually a single set (“bundling”) of application certification forms with a cover letter. The letter must indicate the applicable timeframe (usually a federal or state fiscal year) of the certifications for all EPA grant applications received by Region 9 Grants Management Office (GMO) within that period. GMO accepts Adobe format (.pdf) of the letter with applicable signed certification(s) through the electronic mail box: grantsregion9@epa.gov. Please note that updated forms must be submitted when changes to the responses are required. The following certifications can be bundled:

Applicants are highly encouraged to use bundling of their certifications if multiple EPA applications are submitted annually. Bundling can be especially helpful as EPA is transitioning to Grants.gov. Please contact your EPA Grants Specialist for questions regarding bundling.

Changes to the Minority & Women Business Enterprise (M/WBE) Utilization Reporting Requirement

The EPA issued a revised class deviation from 40 CFR 33.502 on December 2, 2014, which supersedes the M/WBE reporting requirement specified in the recipient’s Notice of Award. EPA financial assistance recipients are now required to report annually when the cumulative procurement amount (including loans and subawards) reflected within the award exceeds $150,000, and provided certain conditions are met. A separate report is required for each applicable Assistance Agreement. Please review the current information from EPA’s Small Business Programs.

Grants Management Training Materials for Tribal Organizations

The EPA’s Office of Grants and Debarment (OGD) worked with the national Partnership for Environmental Technology Education (NPETE) to develop training materials for Tribal organizations. While OGD is no longer able to offer in-person trainings, the training materials, including the training manuals and webinar recordings, are available for download.

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