Approaching Stanford Forms Instructions

Approaching Stanford Forms 


Important Notes

  • It is necessary that you, the student, complete your own Approaching Stanford Forms.  You may not authorize another individual to complete them on your behalf, especially since that would require the disclosure of your SUNet ID password, which is not permitted.
  • The information that you provide in these forms will be used in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and University policy.


Submit your Approaching Stanford Forms by 5:00 p.m. (PDT) on the appropriate deadline.  Be sure to start your forms well before these deadlines to account for any unexpected problems.  It's critical that you complete your forms on time; we start reading your forms right away.

Class Year Deadline
Freshmen Monday, June 8, 2015
Transfers Wednesday, July 1, 2015

If you do not fully complete the required forms by the stated deadlines, this may impact a number of processes, including the housing assignment process, our advisor match, and our ability to have critical items like your Stanford ID card ready for you when you arrive on Move-In Day.


  • Before you begin, read the first section of the Approaching Stanford Handbook, which includes the section "Approaching Your Forms" or read Approaching Stanford Forms online. Freshmen must also read the Thinking Matters Catalog.
  • Complete all 12  forms. When you are finished, click "Final Review" to have the system verify that your forms are ready to be submitted. If you receive warning or error messages, please resolve them. Errors must be resolved before submitting. Warnings do not have to be resolved before submitting.
  • When all errors have been resolved and you are satisfied with your forms, click "Submit." You will receive an email confirmation when your forms have been received.
  • Log out of your session to protect the confidentiality of your information, especially if you are using a public terminal.
  • If you need to change anything after you have submitted your forms AND the forms deadline has not yet passed, email using your Stanford email account ( and indicate what changes should be made on your behalf.


  • There are 12 forms to complete, so don't wait until the last minute to start. Start early to give yourself time to resolve any questions or form errors.
  • Take your time - read the material provided in the Approaching Stanford Handbook and Thinking Matters Catalog, and be thoughtful and honest in your responses and choices. Talk to your future classmates and Stanford adminstrators via Stanford InYourClass to gather various opinions, but in the end, make your own decisions for yourself. Everyone has a unique set of interests, experiences, and expectations.
  • You don't have to complete all the forms in one sitting. You can work on them in any order and can save as you go. Just remember that the system will automatically log you out after 30 minutes of inactivty, so save your work frequently - especially if you are composing essay responses. You may want to compose your long responses in a separate document and paste them in when you have finished.
  • Upload your photo (Form 11) as soon as possible to avoid processing delays - you can upload your photo before submitting your forms. Remember to use a compatible browser such as Mozilla Firefox, Internet Explorer, or Google Chrome. Safari is not compatible.
  • Join online Office Hour sessions on Stanford InYourClass to learn about various programs (FroSoCo, ITALIC, SLE, ESF, Thinking Matters, Housing Options) and to get your questions answered.
  • If you do not complete the Student Check-In on Axess during the Approaching Stanford Forms period, it is critical that you address this immediately, prior to your arrival on campus.  All incoming freshmen and transfers have a hold on their Axess record until the required items of the Student Check-In are complete, preventing you from enrolling in courses.
  • If you you are late in submitting a photo, your photo will not be included in the printed Stanford Lookbook that is distributed on Move-In Day.  It is also likely that your Stanford ID Card will not be immediately available when you arrive in September - if this is the case, you will need to go to the Student Services Center upon arrival in order to have your picture taken and ID Card printed.


If you have questions or are having difficulty with your Approaching Stanford Forms,  please contact the Approaching Stanford team in Undergraduate Advising and Research at (650) 72-FROSH or email  Please keep in mind that our office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. (PDT), so do not wait until the weekend or the evening before your forms are due to send us your questions.

See Also