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Paid Time Off

Paid Time Off

Paid time off is available so you can relax, maintain your health, and take care of yourself or your family.

Paid Time Off Overview

Learn about accruals, rollovers, prorating and payouts for each type of time off in the chart below. To review the full Administrative Guide policies, see the Policies section at the bottom of the page.

  Accrual Rollover Prorating payout


Hours are accrued the last day of each month, after you have earned the hours for that month

Accrual rates are based on length of service and exemption status

Yes. Hours roll over from year to year, with a maximum accrual of 240 hours.*

Prorated for part-time benefits-eligible employees Payout upon termination

Sick Time

(see also the Paid Sick Time update)

Hours are accrued the first day of each month, in case you need those hours that month

Hours vary based on exemption status

Yes. Hours roll over from year to year with no maximum limit.

Prorated for part-time benefits-eligible employees

No payout upon termination

Personal Time Off (PTO)

Twenty four (24) hours of PTO are available at the beginning of the calendar year

No. Unused PTO hours do not roll over from year to year.

Prorated for newly hired and part-time benefits-eligible employees

Any remaining unused PTO is paid in your final paycheck

Floating Holiday

For full time, benefits-eligible staff, eight (8) hours are available on Jan. 1 or on the date of hire after Jan. 1

Can be used on any day or partial day within that calendar year, which is mutually agreed upon by the employee and manager/supervisor

No. Unused floating holiday hours do not roll over to the next year.

Prorated for part-time benefits-eligible employees

Payout in your final paycheck only if floating holiday cannot be used prior to termination

Winter Closure

Stanford closes all but essential operations between fall and winter quarters, called winter closure. Employees use a combination of paid time off and university holidays during that time period, and may receive up to three additional paid days off depending on their local school or unit practices. Local human resources staff communicate time and leave procedures for that two-week period.

Union Agreements

Employees represented by a union have paid time off included in the agreement between Stanford and the representing union. See Labor Relations & Collective Bargaining to view agreements.

Maximum Accruals

Effective Jan. 1, 2012, the maximum accrual rate for vacation leave is 240 hours. Employees represented by a union may have a different vacation accrual maximum and should check the terms of their agreement.



Sick Time

Personal Time Off (PTO)

Floating Holiday