Sponsored Receivables Management (SRM)
Sponsored Receivables Management (SRM) provides post-award administrative and financial invoicing services, payment application and timely collection services for sponsored projects, clinical trials and the Academic Service Centers and Program Income facilities of the University.
In addition, SRM works closely with various partner groups on and off campus to ensure the overall effective coordination of research management services, systems, policies and processes. We assist with ensuring that Stanford and the sponsored entity involved are both fully compliant with the terms and conditions of their agreement, including any federal regulations and requirements. SRM is also responsible for financial reporting in accordance with Stanford’s policies and procedures, GAAP, and federal regulations pertaining to billing and collections as applicable.
Where to Send Payments
Checks and any remittance advice or backup received in the department for payment on sponsored projects must be forwarded to the Sponsored Receivables Lockbox for deposit.
Please do not mail or hand deliver checks to the OSR or SRM office. Payments are to be made payable to Stanford University and mailed to the Sponsored Receivables Lockbox address below.
Each check payment must reference:
- the research project title
- agreement or study number
- invoice number
- award or SPO number
- the name of the Principal Investigator
A PDF copy of the check and the backup should be forwarded to RFCSfirstname.lastname@example.org to ensure that the check is received and properly applied.
The Sponsor should not send any checks directly to the department. The Sponsor should be instructed to send checks directly to the Sponsored Receivables Lockbox at one of the following addresses:
First Class Mail
Stanford University Lockbox
P.O. Box 44253
San Francisco, CA 94144-4253
Certified or Overnight Mail
Wells Fargo Lockbox
Stanford University Lockbox 44253
3440 Walnut Ave, Bldg A, 2nd Floor
Fremont, CA 94538
Verify package receipt: (510) 745-5200
Point of contact/new customer setup: (213) 614-3014
For EFT transfers via ACH or wire, the bank information is below. Please include in the message field what the payment is for such as the research project title, agreement or study number, invoice number, award or SPO number, and the name of the Principal Investigator for identification.
Bank Name: Wells Fargo Bank
Address: 420 Montgomery Street, San Francisco, CA 94163
Swift Code (Foreign): WFBIUS6S
Sort/Routing/ABA (Domestic): 121000248
Bank Account Number: Email RFCSemail@example.com to obtain the bank account number
Stanford Tax ID: 941156365
Clinical Research Invoicing System for Participants (CRISP)
CRISP is a system that supports the tracking of patient events and is currently the invoicing process for industry sponsored clinical trials only. This is an auditable system that tracks clinical trial events and is used by both the department Financial Specialist and Study Coordinators along with SRM personnel. Invoices are to be processed through CRISP prior to SRM receiving the payment. This is for both invoiceable items and patient care costs processed through Case Report Forms (CRFs).
- HelpSU for CRISP - this is a pre-populated HelpSU that will go directly to the CRISP team.