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File Upload Requirements

When in the electronic application, you will be required to upload scans of transcripts (see specific information, below), a statement of purpose, and possibly other documents if required by your department. When preparing your application materials to be uploaded into your electronic application, please note the following:

  • File size must be 10MB or less
  • Files cannot be password protected
  • PDF files cannot have a digital signature
  • Save each document separately

When scanning hard copy materials to upload into your electronic application please note the following:

  • Resolution should be no more than 300dpi
  • Scan in black and white only
  • Removing images will help reduce file size

Transcript Uploads

Please follow the instructions below to scan and upload a copy of your transcripts. (Note that you must also mail two official copies to your department.)

  • Make a low-resolution photocopy of your transcripts (this suppresses the background, which will help reduce the file size)
  • Scan the photocopy (experiment with different settings until you find one that results in the smallest file size)
  • Save the scan as a .jpg file
  • Close the .jpg file
  • Open Microsoft Word or similar word processing program
  • Click on the Insert tab, and do insert from file or picture
  • Browse to your saved .jpg file
  • Save your .jpg file as a .doc, .wpd, .rtf, .xls, .pdf, or .txt format.  If uploading a document with foreign characters, save the file as a .pdf file. Macintosh users, please note that the filename must include the appropriate 3 letter extension.
  • Open your document to make sure that your scanned document will print FULL SIZE on an 8 1/2 x 11 inch letter-size paper
  • Do not attempt to upload a document that is password protected or contains macros. This will cause the process to fail.
  • Check the size of your file before uploading. It cannot exceed 10MB.