At a glance

East Asia Library

Access and circulation

Borrowing privileges and loan periods

Although the East Asia Library is open to all people, only Stanford faculty, students and staff with a valid Stanford ID, UC Berkeley ID holders, and UC students with a UC/Stanford Reciprocal Services Program card may check materials out of the East Asia Library. The library follows the circulation policies of Green Library. 

If a patron doesn’t have a Stanford ID, UC Berkeley ID or UC/Stanford Reciprocal Services Program card, he/she has to fill out the Visitors’ Registration Form which provides courtesy privileges for use of EAL for seven visits in a 12-month period (which starts from the first day of access). These days need not be consecutive. Courtesy passes obtained from Green library are also valid at the East Asia Library. A current photo ID must be presented along with the courtesy pass. Courtesy passes allow for browsing and in-house use of library materials only. 

Visitors requiring use of library beyond the seven visits allowed by the courtesy privilege or wishing to borrow library materials from library, or any of the eleven research branches must purchase a library card. Access privileges may be purchased for one day, one month, three months, or for one year. Purchased access cards permit on-site use only of library materials. Borrowing privileges may be purchased for either three-month or twelve-month periods and allow the cardholder to charge materials from most of the Stanford University Libraries.

Loan periods for Stanford-affiliated patrons






4 weeks

quarterly due date

academic year due date

Bound journals, non-reference cd-roms

1 week

1 week

1 week

Current journals/periodicals, microfilm, reference, archival materials




Holds and recalls

If a patron wishes to recall or hold an item already checked out, he/she can place the request on the SearchWorks records. East Asia Library material which circulates for a loan period longer than 14 days is subject to recall. Recalled items must be returned immediately if needed for course reserves or within 7 days of the recall notice. Once the item is returned to library, the requesting user will be notified and a hold placed on the item for 7 days. 

Search for books

If an item cannot be located on the shelf and is not currently charged to another user, a search may be requested at the circulation desk. Items will be searched 3 times within a 12-day period. If the item is located, the patron will be notified and the item put on hold for 7 days. If the item is not found, library staff will continue to search on a regular basis over the course of one year.

Request purchase of books

Patrons can request purchase of Chinese, Japanese or Korean books by emailing the East Asia Library. The request will be sent to the proper bibliographer. Once the book has been processed, the requester will be notified and the item put on hold for 7 days. 

Interlibrary loan

Interlibrary borrowing of Chinese, Japanese and Korean books from other libraries is handled by the Interlibrary Borrowing unit at Green Library. 

Overdue fines, replacement, and payment

Overdue fines vary by loan period. Please check Overdues, Bills & Notices on the website for the Stanford library circulation policy. Overdue notices are a courtesy. Failure to receive such notice will not be considered grounds for reduction or cancellation of fines. 

Bills for replacements charges include the replacement cost of the item, a $25.00 processing charge, and a non-refundable $5.00 billing fee. Replacement charges for monographs is $75 and for a journal volume $100 for East Asia Library materials. The East Asia Library doesn’t accept payment for replacement or overdue fines for library materials. Payments should be made at the Privileges Unit of the Green Library.

In-house use of library materials

In special circumstances, East Asia Library materials that are not checked out to the patron, for example, big sets from SAL, newspapers, microfilms, etc. can be kept in library for no more than one academic quarter at a time for in-house use. To request such service and limited space, please check with the staff at the front desk.