6.6 Other Policies

A. Appropriate Use of the Stanford Name

Membership in the Adjunct Clinical Faculty entitles an Adjunct Clinical Faculty member to identify himself or herself as such, and to include his or her Adjunct Clinical Faculty title, as appropriate, on stationery, business cards and in certain publications; it does not entitle an Adjunct Clinical Faculty member to use the Stanford University or School of Medicine logo or Stanford University or School of Medicine letterhead, except when creating correspondence pertinent to patients seen in the teaching function. The use of the Adjunct Clinical Faculty title on publications may only be included when the work is a direct result of the Adjunct Clinical Faculty member's appointment at Stanford and the use is approved by the department chair in writing and in advance. For questions about the appropriate use of the Stanford name, including usage on stationery, business cards and websites, please contact the Vice Dean (or a designate).

B. Stanford Industry Interactions Policy (SIIP)

The Adjunct Clinical Faculty are required to comply with the Stanford Industry Interactions Policy (SIIP), which prohibits accepting gifts from pharmaceutical and other biomedical companies of any amount, bans pharmaceutical, bio-device and related industry representatives from patient care areas, prohibits Adjunct Clinical Faculty from publishing articles that have been ghostwritten by industry representatives, and disallows Adjunct Clinical Faculty participation in industry-sponsored “speakers bureaus” (i.e., contractual relationships to give talks in which the topic(s) and/or content are provided by industry).  The compliance with this policy is required at all times, both in connection with and beyond his or her official Stanford responsibilities.  Further information about the SIIP policy is available on the Conflict of Interest website.

C. Clinical Care Activities and Revenue

The Adjunct Clinical Faculty are required to confirm the ownership and disposition of fees derived from charges for patient-related professional services within the scope of assigned academic duties at the Stanford University School of Medicine.  Such services include direct or consultative patient care and diagnostic analyses and are further described in the Practice Policy for the Physicians and Psychologists in the School of Medicine (“Practice Policy”).  As a condition of a University appointment, any fees which are charged for services are irrevocably assigned to, and belong to, the University (or other institution designated by the University), and must be transmitted to the accounts designated by the School of Medicine.  This obligation does not apply to professional fees charged for the services rendered outside the scope of Stanford duties.  As explained in the Practice Policy, the SUMIT insurance program (e.g., malpractice) covers the Adjunct Clinical Faculty member only for activities that are part of Stanford duties, that is, it does not cover any activities for which he or she personally retains fees.  As a further condition of an Adjunct Clinical Faculty appointment, he or she is bound by the Practice Policy for Stanford work, as that policy is now in effect and as it may be amended, or superseded by any successor Rules.  The Practice Policy is available here. 

D. Health Insurance Portability and Accountability Act (HIPAA)

(For Adjunct Clinical Faculty who provide clinical care at Stanford Hospital and Clinics or Lucile Packard Children’s Hospital)

The Health Insurance Portability and Accountability Act (HIPAA) regulations provide significant privacy protections for the health information of patients and research subjects.  As an academic medical center, Stanford University School of Medicine has implemented training to address the management of health data in research, education and clinical care.  The Adjunct Clinical Faculty are required to complete HIPAA training within 30 days of his or her appointment date, but, in any case, before he or she begins any work that requires handling of patient health information (PHI) or human subjects’ health information.  The training provides guidelines and requirements regarding handling of PHI, privacy, security, and other aspects of HIPAA.  Compliance with School of Medicine policy regarding HIPAA training and handling of confidential/private PHI is required and a condition of appointment; failure to complete training, or any inappropriate handling and/or disclosure of PHI may be grounds for termination.  Further information about HIPAA is available here.

E. Bloodborne Pathogen (BBP) Standard and Vaccination Programs

(For Adjunct Clinical Faculty who provide clinical care at Stanford Hospital and Clinics or Lucile Packard Children’s Hospital)

The California Bloodborne Pathogen (BBP) Standard requires that an Adjunct Clinical Faculty member, who has been determined to come into contact with human blood and/or other potentially infectious materials (OPIM), participate in an initial training and an annual, update training session for as long as he or she remains exposed to those materials.  In addition, the Adjunct Clinical Faculty member is required to either be vaccinated with the Hepatitis B vaccine within 10 working days of his or her initial assignment or sign a declination statement if he or she chooses not to be vaccinated.

F. Mandatory Reporting of Child Abuse and Neglect

California law requires certain individuals at Stanford to report known or reasonably suspected child abuse or neglect to the authorities.  These individuals are known under the law as “Mandated Reporters.”  Individuals who have been identified as Mandated Reporters for Child Abuse are required to sign the online “Acknowledgment of Mandated Reporter Status” form, following the instructions.  Further information about mandatory reporting and links to the California penal code provisions are available here. 

G. Patent and Copyright Agreement

All persons participating or intending to participate in research projects at Stanford must also sign a Stanford Patent and Copyright Agreement.

H. Health and Safety

The Adjunct Clinical Faculty are required to comply with all environmental and health and safety laws and regulations, and must ensure that his or her research is conducted in accordance with health and safety standards, as presented in his or health and safety training.  Specific training depends on his or her research/lab.  The Adjunct Clinical Faculty member will be notified by his or her departmental contact as to the specific training required.  Further information about health and safety is available in the Research Policy Handbook.