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OAE Expectations & Responsibilities



The OAE must receive professional documentation of a student’s disability in a timely manner prior to services being initiated.


  • Students and faculty should work cooperatively with OAE to facilitate academic accommodations.
  • The OAE does not grant unreasonable academic accommodations, modifications, and/or auxiliary aids and services.  For example, accommodations cannot impose undue hardship to, or fundamentally alter, a program or activity of the University. 



  • Collect, evaluate, and securely house professional documentation of disability and determine eligibility for accommodations.


  • Respect and maintain a student’s privacy about disability information and accommodations.
  • Meet with the student privately in an accessible location to discuss disability-related needs.


  • Assure that qualified students with disabilities have equal access to University programs and services.
  • Along with the student, take a leading role in arranging and providing accommodations in a timely manner.
  • Provide appropriate academic accommodations in collaboration with the instructor and the student.
  • Provide print materials in accessible format once the faculty member and student identify the material to be converted.
  • Recruit and hire assistants as appropriate for academically related needs such as laboratory and library assistants, notetakers, live readers, interpreters, and stenocaptioners.
  • Assist faculty to facilitate accommodations (such as obtaining captioned media).


  • Provide assistive technology facilities, equipment, and training based on the OAE assessments of the student's need.

Note:  Faculty and staff may receive assistive technology services provided by the OAE with a referral from the ADA/504 Compliance Officer (Phone, 723-0755; TTY, 723-1216)


  • Maintain the academic and conduct standards of the University.
  • Develop written policies/procedures to meet the University’s responsibilities to students with disabilities.
  • Disseminate information about needs and rights of students with disabilities to the campus community.


  • Communicate policies/procedures clearly to the student and the faculty.
  • Consult and/or provide training assistance to campus constituents.


  • Advocate responsibly the needs of students with disabilities to the campus community.  Assist students in developing skills to become self-advocates.