Undergraduate Housing Newsletter December 2015

Winter Break 2015-2016

Undergraduate residences close on Saturday, December 12th at 12:00 p.m. and will reopen on Saturday, January 2nd at 8:00 a.m.  

Please plan your schedule to depart by 12:00 p.m. on Saturday, December 12th to avoid an unauthorized occupancy administrative fee. Any student found inside the residences between 12:00 p.m. on December 12th and 8:00 a.m. on January 2nd will be charged an unauthorized occupancy fee of $175 per day. 

Please note: Building access is restricted during Winter Break and you will not be able to enter residences after 12:00 p.m. on December 12th.



During the break, R&DE Student Housing Staff will inspect ALL rooms to check for maintenance, health, and safety issues. 

Attention will be given to lofted and bunked beds. Please make sure that you have the required safety guard rails (front and back) and support rails in place. For detailed lofting instructions, please go to: http://lofting.stanford.edu

Safety violations such as incense, candles (burned or not), fire equipment tampering (e.g. missing/disconnected smoke detectors, covered/missing evacuation maps, decorations/hangers attached to fire sprinklers or fire sprinkler cages and/or pipes), disconnected door closers, and pets will be noted. Pertinent administrative fees may be issued for fire-safety violations. An inspection notification will be left in each room. Please review the inspection notification for any required follow-up and/or corrective actions that may have taken place over winter break.

For more information on housing policies, please refer to the Residence Agreement, available on-line at: http://studenthousing.stanford.edu/apply/residence-agreement.


Preparing Your Room for Winter Break

Don't forget to pack important items such as, medications, eyeglasses, passports, cell phone (and charger), plane tickets, etc.!


Refrigerators: Conserve energy by emptying and unplugging your personal in-room refrigerators before break. Remember to defrost before you leave to avoid damage to carpet/floor from melting ice. Be sure to place a towel or plastic bag to avoid water leaking onto your floor. Prop open the refrigerator door to avoid smells and mildew problems. Residents in Rains and Mirrielees should leave their university-provided refrigerators plugged in.  Please note that you do not need to unplug kitchenette or apartment refrigerators.

Security: Make sure all of your windows and doors are locked. Put valuables away.

Heat, Lights, and Electricity: Heating systems are shut down and lighting is reduced, but power will remain on during winter break. Please help us conserve energy by unplugging all unnecessary items (alarm clocks, computers, game systems, etc.).

Bicycles: Bikes found in common areas (e.g., lounges, hallways) will be moved to the exterior bike parking areas.

Newspapers: Suspend your newspaper deliveries. Time and paper are wasted as housing staff pick up and discard uncollected editions.

Gas Powered Vehicles: Do not leave gas-powered vehicles (e.g., mopeds, motorcycles, scooters) in your room or anywhere else in the house. They are fire hazards and will be impounded if found indoors.

Cleaning: Please leave your room/apartment in generally clean condition. If you'll be getting a new roommate in January, make sure that person's space is cleared out for them.


Keep the Ants out of your Room

Because of recent rains and cooler temperatures, ants and other pests often search out the warm and dry environment of our student residences. In order to help avoid an infestation of ants in your room, we recommend the following steps:

Keep food sealed in containers.
Ants especially love sugary treats so keep those sweets sealed tight. 

Keep your room clean. 
Wipe up any spills and clean dirty dishes or return them to your dining hall.

Report any sign of ants to your Housing Front Desk or Building Manager right away

For more information on ants and pest control, please visit Dealing with Pests on the R&DE Student Housing website. 


Moving to a New Building?

Moves must be completed by Saturday, December 12th at 12:00 p.m.

Don't forget to check out from your old assignment if you are transferring or moving out. Your room key must be turned into your local Housing Front Desk by noon on Saturday, December 12th to avoid a rekey fee. If the Housing Front Desk is closed when you come by to turn in your key, please utilize the afterhours key drop on the exterior of the Housing Front Desk building. 

Please note that leaving your key in your room, giving it to a house member, or to the new occupant of the room does NOT officially check you out of the room. Your key must be returned to your local Housing Front Desk. 

If you are a new resident for the Winter Quarter, you may check in to your assignment starting at 8:00 a.m. on Saturday, January 2nd. 

The Row Housing Front Desk at Lasuen will be open Saturday, January 2nd from 8:00 a.m. to 5:00 p.m. for Winter Quarter housing check-ins. 

If you need storage for the break or the quarter, please visit http://storageservices.stanford.edu for options and contact information. 


Winter Break Front Desk Hours
Undergraduate Housing Front Desks close on Friday, December 11th at 5:00 p.m. and will reopen on Monday, January 4th at 8:00 a.m.

If you have an urgent Front Desk issue during the Winter Break, you may contact the Row Front Desk at (650) 723-8004.

Please note that all offices (including the Row Front Desk) will be closed on December 24th & 25th, and January 1st. 

Note: Residents checking in to Oak Creek for Winter Quarter will be sent information regarding check-in times and locations. If you haveany questions regarding an Oak Creek assignment, please contact the Off-Campus Housing Front Desk at (650) 721-1170.


Roble Package Center

Please note that the Roble Package Center will close at 7:00 p.m. on December 11th. 

Due to carrier regulations, any packages not picked up or packages that are sent over the break will be returned to sender. 


We are here to help!
Our goal in R&DE Student Housing is to make your Stanford home a comfortable, clean and safe environment.

Let us know how we can help you today.