Undergraduate Housing Newsletter January 2015


Toyon Hall

Winter Break Inspections

As promised, R&DE Student Housing personnel inspected all student rooms over break. A copy of the inspection form completed during that process was left in each room, noting any work orders entered as well as any potential damage and policy violations. It is important that you read your inspection form carefully, and take note of any items requiring action, including signing and returning the form if necessary. If you have any questions about this process, please contact your Housing Front Desk.

For more information please see the Residence Agreement.


image of bedroom

Student Survey

Each Winter Quarter, R&DE Student Housing conducts an on-line survey. We value your feedback as it helps us to provide you the best possible service. Look for information about the survey in your email soon.



Room Condition Forms

If you are moving into a new residence or a new room, please remember to fill out an online Room Condition Form (RCF). Room Condition Forms help you avoid being billed for damages when you vacate a space. RCFs need to be completed by Friday, January 16th, 2015.

If you are not able to submit an on-line RCF, please contact your Housing Front Desk.


Moving Out

Housing for Spring Quarter

Leaving for Spring Quarter? Not planning to Enroll Spring Quarter? Undergraduates sign Residence Agreements for the entire academic year. Only students who terminate their enrollment or enroll in a Stanford program away from campus (i.e., Stanford Overseas Studies, Stanford in Washington, or Hopkins Marine Station) are released from their housing contracts. Students who move off campus while still enrolled will be held liable for housing charges for the entire academic year. You can apply to cancel your housing agreement and read more information about this process in Axess. You can access the Housing and Dining section in Axess at the bottom of the Axess homepage, under “ACADEMIC EXTERNAL LINKS”.

If you terminate your undergraduate contract at the end of Spring Quarter, you must move out by noon on Saturday, March 21st.

Deadlines and Fees for filing a termination notice for the end of Spring Quarter 2015:

  • February 6th – Last day to file a termination notice without a fee.
  • February 7th – March 6th $100 termination fee
  • March 7th – March 20th $250 termination fee
  • March 21st – $450 fee to file termination after this date

Designated Bike Parking

To comply with safety codes, bikes must not be left in any interior common areas such as hallways and entryways or in exterior breezeways or walkways.  Bikes should only be secured in designated bike parking areas.

Bikes not parked in designated bike parking areas are subject to having the locks cut and bikes impounded by Public Safety

For more information about bicycle use on campus, please visit Stanford Parking and Transportation Services

Or the 2014-2015 Residence Agreement.



Avoiding Bedbugs

Bedbugs have been found in five-star hotels, residence halls, hospitals, and virtually all other types of housing within the United States. If you have questions, contact your Housing Building Manager or Front Desk Coordinator. To report suspected bedbugs after hours, please contact our maintenance line at 650-725-1602.

Here are some tips to help you avoid bedbugs:

  • When traveling, inspect your clothes and other items when packing. Check crevices in suitcases and backpacks.
  • After returning to campus, recheck all traveling gear and items when you unpack. Do not put your suitcases or backpack on or underneath your bed.
  • Don't bring second-hand furniture items into your residences. They can be a common breeding ground for bedbugs.
  • For more information on bedbugs and prevention, please visit: Dealing with Pests.

Earthquake & Fire Safety Tips

Practice Makes Perfect.

Participate in your Building’s Emergency Evacuation Drills. Read emergency preparedness information on-line from the University Environmental Health & Safety office:http://web.stanford.edu/dept/EHS/prod/general/erprep/index.html


Duck, Cover, & Hold under a sturdy piece of furniture.

When the shaking stops, gather your most essential items and exit the building cautiously to the Emergency Assembly Point (EAP).

Use the stairs not the elevator.

Check in with your RA or CA at the EAP.

Fire or Smoke:

If you see flames or see or smell smoke, pull the fire alarm near your closest exit and evacuate the building to your EAP.

If you are the person in charge (e.g., RA or HM), make yourself known to the Emergency Responders.

Don’t go back into the building!

Stay alert, be patient, and calm others while you wait for help to arrive.

Try to contact your parents or out of state contact to tell them you are safe. (Using text messages will get through sometimes even when phone systems are "down" after a major emergency.)


We are here to help! Our goal in Student Housing is to make your Stanford home a comfortable, clean and safe environment.
Let us know how we can help you today.