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Checklist for Submission of eDissertation

Checklist for Submission of eDissertation

Print-friendly Checklist for Submission of eDissertation

The following checklist includes all items that should be prepared in order to complete the submission of your dissertation. We recommend that you attend at least one Electronic Dissertation Open Lab session as early as feasible. There will be representatives there from the library to assist with formatting issues, as well as representatives from the Office of the University Registrar to assist with any submission requirement or Axess questions. Note: format checks will not be done in the labs the final week of the submission deadline, only assistance on how to submit the dissertation.

We recommend that you take all necessary steps in order to upload your dissertation or thesis in time to meet all of the applicable posted deadlines and give your Final Reader plenty of time to approve the dissertation once it has been uploaded.

Prior to Online Submission

_____ “Application to Graduate” filed online through Axess by the appropriate deadline

_____ One hard copy of an original signed signature page (acid-free paper) submitted to the Student Services Center, located on the 2nd floor of Tresidder Union

_____ One hard copy of the dissertation *title page submitted to Student Services Center, located on the 2nd floor of Tresidder Union (acid-free)

*Note:  Before dropping off your title page, make sure the title, such as wording and spelling, correctly matches what appears in your eDissertation/eThesis Center.  If not, please make the necessary corrections to the title so that they are the same before going to the SSC with this document.  

_____ Confirm the names of all reading committee members in Axess, and designate a Final Reader

Note:  Please be sure to designate a Final Reader in your eDissertation/eThesis Center before dropping off your title and signature pages to the SSC.

_____ Confirm candidacy as valid through your degree conferral date

_____ Confirm completion of all required University Milestones

_____ Review “Copyright Considerations for Authors of Electronic Theses and Dissertations” slides available on Stanford Libraries' web site

_____ Discuss embargo and other release options with co-authors and adviser before preparing the submission online

During Online Submission

_____ One electronic copy of the dissertation in PDF format

_____ Page size is standard US letter size (8.5" x 11"); for DMA Composition students, scores page size is 11" x 17"

_____ Type size 10, 11, or 12 point (except smaller fonts for tables, captions, etc.). Font is New Times Roman; if applicable, mathematic/scientific notation fonts are embedded in the PDF file.

_____ Line spacing of dissertation text is 1.5 or 2

_____ Margins are 1.5 inches on binding edge and one inch on all other sides

_____ Words and text are divided correctly

_____ Title page is formatted correctly

_____ No signature page or copyright page is included

_____ Pagination begins with the first page of the Abstract (page “iv” or if formatted for double-sided printing with the Abstract to appear on the right page, then pagination begins with a blank page as page "iv"). Pagination is continuous and placement of numbers is consistent throughout the manuscript.

_____ Dissertation contains no multimedia or large images embedded into the PDF file

_____ The dissertation is ready-for-publication in appearance. All pages and sections are in order

_____ The file contains no blank or missing pages. When the PDF is displayed onscreen and when it is printed in hard copy, the dissertation meets the specifications outlined in this guide.

_____ PDF file size does not exceed 100 MB

_____ PDF file has no encryption or other security measures applied

_____ One version of the abstract, containing no special text formatting or HTML, entered into online submission form

_____ Optional: Supplemental file(s). File size(s) do not exceed 100 MB. Short description or label is applied to each file after upload. Maximum 10 supplemental files.

_____ Optional: Limit amount of dissertation content available via third-party distributors

_____ Agree to Stanford University publication license

_____ Optional: Creative Commons license selected and applied

_____ Optional: Delayed released (embargo) of the dissertation

_____ Written permission from the appropriate copyright holder(s) to reproduce any copyrighted material in the dissertation. Each letter is formatted and uploaded as a single PDF file. Maximum 10 permission files.

After Online Submission

_____ Confirm via Axess that your designated Final Reader has electronically-approved the “Certificate of Final Reading of Dissertation”

_____ Complete the Survey of Earned Doctorates; an online SED option is also available: http://survey.norc.uchicago.edu/doctorate/index.jsp