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Plan an Event

SAL is your your "go-to" place for event planning needs. Use this page as your main resource for all you need to know for planning an event.

Getting Money

Start early with identifying how you can pay for your event. Most funds will need to be raised in your ASSU account prior to booking space and making other financial commitments (e.g. speakers, performers, technical equipment etc.)

Finding Space

Need help finding a venue? We have lots of useful information of how to find low-cost spaces, auditoria and performing arts spaces. Check out our venue sheets for easy to read info.

The "Nittty Gritty" - - Event Details

Where can you get trash cans, find a sound system or hire a food truck? Use our search function or review our full list of event planning details.

Getting Your Event Approved

All university events need prior approval. See instructions on how to register your event and receive approval.  We want to know what you are doing and help as much as we can.

Still Need Help?

Come stop by SAL on the Second Floor of Old Union and get help. SAL peer advisors scheduled each afternoon, see our calendar. We also have drop-in hours every Wednesday from 3-5 pm, a time when all SAL staff are available on a first-come, first served basis. 

What Does Stanford Consider an Event?

The University defines an event, other than academic classes scheduled as part of the curriculum, that is held in a University building or outdoor space on the University campus.

All such events that take place on the Stanford campus are considered University events. A University event must also be sponsored by an officially recognized Stanford department or registered student organization and must be in keeping with the University's mission (i.e., the creation, preservation, and dissemination of knowledge). Individuals are not permitted to host events on campus.