Overseas Seminars FAQ

Yes, you can participate in both, if you get accepted to both and if you are able to obtain your visas on time. You must pay attention to the end date of the first program and the arrival date of the second program as they may be very close. Just like seminars, quarter length programs have strict arrival and departure dates. You must also check the visa requirements of your destinations to ensure that you are able to obtain your visa in a timely manner to participate in both programs.

Yes, but only if you participate in a seminar that does not conflict with the dates of RA training or Sophomore College. Those seminars that run on the August-September model would make you ineligible to be an RA or to attend Sophomore College or any other programs that have a similar calendar.

Yes, but you must postpone official graduation until after the seminar has ended (usually Summer Quarter conferral, but sometimes Autumn Quarter conferral). No exceptions will be made. You may walk through Commencement with the permission of your major department(s). International students should check with the Bechtel International Center to determine whether or not their status will allow them to postpone graduation to be enrolled in a course over the summer. For questions, feel free to contact BOSP.

It depends. If you are co-term in Summer Quarter, but your undergraduate degree has not yet been conferred, you are eligible to participate in the Overseas Seminar. If your undergraduate degree has been conferred, you are not eligible to participate. For questions, feel free to contact BOSP.

If you are currently waitlisted, know that we will ONLY accept students from the waitlist who have turned in all of their required materials, and who have attended the mandatory orientation meeting regardless of where you might be ranked on the waitlist. Students who fail to do this will be administratively withdrawn from the waitlist. This will enable us to better prepare students for studying abroad, and will ensure fairness to other students on the waitlist who have completed all of these items. Students on the waitlist who have completed all of the necessary items above will be accepted into the program as soon as space becomes available, even on very short notice up until it becomes no longer possible to admit you to the program. Please understand that it is impossible for BOSP to predict whether you will be accepted into the program, although in the past due to the limited number of spaces the waitlists have generally moved slow. Sometimes, spaces become available right after the drop-out deadline for accepted students. You may remain on the waitlist for as long as you wish. Students on the waitlist will be notified by email once the waitlist has been closed.

You will meet other seminar participants during the orientation meetings in Winter Quarter and Spring Quarter.

All seminar participants must have a passport that is valid at least six (6) months from the expected date of departure from the host country. If you don't have a passport, apply for one immediately. Some seminar locations require that you apply for an entry visa before the beginning of the seminar. This can take up to several months, and you need your valid passport to initiate any visa process.

Students may need entry visas for the countries in which the seminars take place. Check out the specific seminar website to find out the visa requirements. You will receive more information on how to apply for a visa during the orientation quarter.

Students are responsible for making their own travel arrangements to the seminar location, and for paying their round-trip airfare. Firm arrival and departure dates will be announced during the orientation quarter.

All participants are required to arrive to the seminar location on the scheduled arrival date/time and cannot depart earlier than the departure date/time. Student accommodation is arranged from the evening of the arrival date until the night prior to the departure date. Students who wish to arrive earlier at the seminar location or to stay beyond the duration of the seminar are responsible for making their own accommodation arrangements at their own expense. Late arrival and/or early departure is not permitted under any circumstance. Some programs may have restrictions on arriving early or staying late. More information regarding arrival and departure will be made available in the first orientation session.

Allocation and amount of personal time varies from seminar to seminar. Overseas Seminars are first and foremost designed as a short-term in-depth educational experience overseas. They are not travel holidays and the schedule will be busy and intensive. The allocation of any personal time off is solely at the discretion of the faculty leader based on the seminar structure as well as the safety and security considerations of the specific location.

You must be covered by health insurance that is valid worldwide for the entire duration of your seminar. Exact requirements are spelled out in the Bing Overseas Studies Program (“BOSP”) Participation and Assumption of Risk, Release of Claims, Indemnification and Hold Harmless Agreement (“BOSP Agreement”). Further information will also be given during orientation.

You must review the Centers for Disease Control and Prevention's website for complete information on health conditions and vaccinations at specific seminar locations. Apart from required shots, some immunizations may be recommended as a health precaution. You should also consult the on-campus Vaden Health Center Travel Clinic well in advance of your departure to discuss any health concern, pre-departure immunizations and any personal prescriptions before going abroad. Some inoculations may require a series of shots or take weeks to become effective.