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Checklist for Submission of Paper Dissertation

Print-friendly Checklist for Submission of Paper Dissertation

Review and complete all the checklist items before coming into the office for final submission of your dissertation.

  1. _____ “Application to Graduate” filed online through Axess by the appropriate deadline.

  2. _____ Four unbound copies of dissertation with original signature pages inserted. (Only three copies are required from students in Geophysics, Education, Art, Music, or Law.) The copy for Proquest must be single-sided, and can be on regular (non-acid-free) paper.
    _____ A signed “Certificate of Final Reading of Dissertation.” (a printable pdf is available).
    _____ “Survey of Earned Doctrates” is completed and ready to submit.
    _____ “Doctoral Dissertation Agreement form” for Proquest.  Please complete and sign agreement on pages 4 and 5.
    _____ One separate copy of the signed abstract, formatted for publication with approval signature. A sample of this separate signed abstract is available.
    _____ Three additional copies of the dissertation title page (plain paper).
    _____ Written approval for any copyrighted material that appears in the dissertation.
    _____ Before preparing the submission, discuss the embargo and other release options with any co-authors and your advisor.

  3. _____ Receipt from the Cashier's Office for payment of the following fees:

    _____ $126.00 for the publishing, and binding of University copies of the dissertation.
    _____ $65.00 copyright fee (optional).
    _____ $95.00 open access fee (optional).
    _____ Additional fees (if any) for maps, mounted photo pages, CD pockets, etc.

  4. Final Format Check

    _____ Title page formatted correctly.
    _____ Abstract in the dissertation is formatted consistently with the rest of the manuscript.
    _____ Margins: 1.5 inches on binding edge and one inch on all other sides. After printing, measure margins for accuracy. Double-sided copies: margins must be re-aligned on binding edge.
    _____ Type size 10 point or larger; characters are crisp and easily read.
    _____ Body of dissertation printed in 1.5 or double spacing.
    _____ Pagination is continuous and placement of numbers is consistent throughout the manuscript.
    _____ Words and text are divided correctly.
    _____ The dissertation is ready-for-publication in appearance. Final copies are cleanly reproduced and all pages are in order.

  5. Appointments: For appointment scheduling, go in person to the Student Services Center at Tresidder Memorial Union, 2nd floor, file a HelpSU ticket (Request Category = Student Services, Request Type = Student Services Center), or call the dissertation appointment phone at (650) 721-1569. Include the following information: desired day for appointment, full name, phone number, and student ID.

Note: the Student Services Center sets up and schedules all dissertation related appointments but both format and submission appointments actually take place at the Office of the University Registrar located at 482 Galvez Mall, Suite 120.

_____ Final Format Check: We recommend that you make an appointment as early as feasible to meet with the Office of the University Registrar to have your thesis reviewed before you create all of the final copies. Note: format checks will not be done in the final week of the submission deadline.

_____ Final Submission: We recommend that you make an appointment as early as feasible to submit your thesis and meet the applicable posted deadlines. Stanford does not allow remote format checks or submissions.