I, as representative for the project, , agree to and understand the following stipulations upon receiving a Student Arts Grant:

• Funding can be revoked at any time due to a failure to adhere to criteria, timeline, misuse of funds or failure to communicate with Stanford Arts.
• Itemized expense receipts and invoices will be provided to Stanford Arts in a timely manner (within 30-45 days of purchase).
• Projects must be displayed or performed on campus upon completion as indicated by each grant’s timeline and no later than the end of Fall 2016. If your project cannot be displayed or performed as indicated by the grant timeline, then special arrangements will be made with Stanford Arts.
• Projects will provide Stanford Arts with performance/exhibition details. For ticketed events (free or paid admission), projects will provide Stanford Arts with at least two complimentary tickets.
• Grant projects must be documented. Photo and/or video documentation will be provided to Stanford Arts at the completion of the project. Stanford Arts may be able to send a photographer to document your event, but cannot guarantee attendance. • Stanford Arts reserves the right to use documentation of the project or profiles of the artist(s) in publicity materials or other online, digital, or print media in relation to the Student Arts Grant Program.
• If grantee produces physical or electronic publicity material (including a program, placard, book, Facebook event, or website), projects will follow the guidelines for appropriate logo use and sponsor credit. For guidelines visit: arts.stanford.edu/for-students/funding-support/grantee-resources/. Please contact Sabrina Wilensky at swilensk@stanford.edu with any questions about logo use or accreditation.
• Upon completion, projects will submit a final report and final project budget to Stanford Arts. Reporting guidelines can be found at: arts.stanford.edu/for-students/funding-support/grantee-resources/.

Budget Adjustments for Your Project
You are required to stick to your itemized budget outline for all purchases for your project. Small adjustments in price are expected though, so we understand if the price of paint has changed over the quarter (for example). If you have a major change to your project’s budget, you will need approval from Stanford Arts to adjust your projects scope. Please contact Sabrina Wilensky (swilensk@stanford.edu) to discuss.

Issuing Grant Funds
Student Arts Grant funding is not intended for travel or lodging expenses or for major equipment purchases. Student Arts Grant funding does not generally pay for stipends or hiring professional.

Student Arts Grants are only funded on a reimbursement and/or direct charge basis:

1.     Reimbursement: The project representative make purchases and then turn in receipts to be reimbursed. Receipts should be turned in promptly (fewer than 60 days from purchase) along with a reimbursement form in order for them not to be taxed. You will either receive a check at the address you have listed in StanfordWho, or if you have direct deposit set up (check Axess) then your stipends will be deposited directly into your account. Direct Deposit generally goes faster than reimbursement by mail.

2.     Direct charge: Examples include

• Making an online purchase or placing an order through a company
• Using a campus service (such as Event and Labor Services, Parking and Transportation, or Custodial)

In these situations you will need to work directly with Stanford Arts to coordinate payment. Please contact Sabrina Wilensky (swilensk@stanford.edu) early in the process to obtain the necessary information to process the transaction(s).

Documenting Your Project
You are required to document your creative process during the production of your grant (photos, video, written). Upon completion of your project, you are required to submit a final documentation summary to Stanford Arts. 

Showcasing Your Project
You are required to present your final project through performance, exhibit, poster session, talk, or other avenue. Presentation, whether performance or exhibition, should be made at a campus venue accessible to the Stanford community. Productions can take place anywhere on campus, especially residence hall spaces. 

Student Organizations: Please work with SAL during your production and exhibition planning process.