Bulletin: New iProcurement Approval Workflow for Moveable Capital Equipment (Posted November 14, 2014)

As of Saturday, November 15, 2014, purchase requisitions classified as Standard Capital Equipment, Standard Lease or Standard Capital Project, AND including expenditure types that meet the definition of moveable capital equipment, will be routed to the Property Management Office (PMO) after department approval. This change is being introduced to increase compliance with various existing moveable, fabricated, and leased equipment policies and procedures.

The following reviews will be completed by PMO before your requisition is approved for processing:

  1. Expenditure type (ET) is appropriate.
    1. Moveable equipment: All expenditures are capitalizable as part of the cost of equipment.
    2. Sponsor-funded equipment: Expenditure type is either 531xx if title vests with the Stanford or 550xx if title vests with the sponsor.
    3. Fabrication ETs must be used in combination with a fabrication PTA.
    4. Lease ETs must be used on agreements with total lease payments greater than or equal to $5,000 with a term exceeding one year.
  2. If title vests with the federal government, the requisition must be flagged as tax exempt.
  3. If a sponsored award:
    1. Requisitions within 90 days of the award end date must have a justification attached.
    2. If the terms and conditions of the sponsor agreement require approval prior to purchase, approval must be attached to the requisition.
  4. A Department Property Administrator must be included in the requisition approval routing and they must complete pre-purchase screening according to established procedure.

If an error is identified your requisition will be rejected for correction. If you have questions please contact the Property Service Representative assigned to your department.

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