Resources & Job Aids: Payment Handling Methods and Processing Times
When submitting requests for invoice payments, reimbursements, advances, or Non-PO payments, payment handling methods and processing times vary and fees may apply.
On this page:
- Supplier Invoice Payments
- Reimbursements, Advances and Non-PO Payment Requests through Expense Requests
- Will Call Check Pickup
- Questions?
Supplier Invoice Payments
Standard processing time begins when the invoice is received by Accounts Payable and ends when payment is set up according to the terms of the purchase order.
The time associated with delivery of payment (e.g. U.S. mail delivery) is not included in processing times below.
| Payment Handling | Processing Time | Fee |
|---|---|---|
| Standard | 3-5 business days | none |
| Rush | Processed and paid in 1-2 business days | $35 |
| Will Call (Campus & Porter) | Processed and paid in 1-2 business days | $35 |
| Wire | Processed and paid in 1-2 business days | $35 |
Review How To: Upload an Invoice or How To: Mail an Invoice to Accounts Payable for instructions on submitting invoices and specifying handling.
Reimbursements, Advances and Non-PO Payment Requests through Expense Requests
The processing time for payments associated with Expense Requests transactions begins on the date the transaction is approved by the department (not the "Transaction Date" or "Origination Date") and ends when the payment is issued. New payee set-up requests may add an extra day to the processing time.
| Payment Handling | Processing Time | Fee | Note |
|---|---|---|---|
| Standard | 4-6 business days | none | Currently, T&R is processing transactions approved on:
08/31 ~ 09/05 |
| Rush | 1-2 business days | $35 | |
| Wire | 4-6 business days | $35 | |
| Foreign Draft | 4-6 business days | $35 |
Will Call Check Pickup
If you request "Will Call" payment handling, you will receive an email notification when your check is available for pickup at the specified location.
| Campus Will Call (Payroll and Payment Services Will Call) |
University Payments Office 459 Lagunita Drive, Suite 7 (2nd floor, Tresidder Memorial Union) Stanford, CA 94305 |
Hours: Monday – Friday 3 – 5PM |
|---|---|---|
| Porter Drive Will Call | Porter Drive Main Reception Desk 3145 Porter Drive Palo Alto, CA 94304 |
Hours: Monday – Friday 9AM – 10AM and 4PM – 5PM |
Questions?
- Please contact the Financial Support Center (3-2772).