Overview: Escalation of Financial Transaction – for Dean-Level Approval

Travel and Reimbursement auditors may choose to escalate financial transactions for Dean-level review when the cost of the expenditure seems excessive or the expense is outside of standard policy.

For the small percentage of transactions that could be deemed excessive or unusual, T&R auditors will escalate the transaction to an "escalation designee" assigned by the administrative dean or business unit finance office. Escalation to the designee will only occur when a transaction has unusually high cost or is outside of normal University policy, and has already been approved by all other approvers in the standard approval workflow.

The escalation designee will receive notification requesting review of the transaction. When the escalation designee approves a transaction, they are attesting that their Dean's Office or unit finance office supports the expenditure and the amount paid.

Escalation Process Flow

Image of the escalation process - 1. Payee incurs expense; 2. Transaction preparer records and submits the expense in the financial system; 3. Approver(s) reviews and either requests more information, rejects, or approves; 4. Travel and Reimbursement auditor reviews and either requests more information, rejects, approves, or escalates. If approved, transaction processed for payment. If escalated, transaction routes to Dean's office designee and payee, preparer, and approver(s) receive FYI notice of escalation; 5. Dean's office designee reviews and either requests more information, rejects or approves for payment: If approved, transaction processed for payment. If rejected, payee, preparer, and approver(s) receive FYI notification.

See How To: Review / Approve Escalated Expense Requests and PCard Transactions.

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