Have a question that's not answered below?
Contact the eProtocol Technical Help Desk at 650-724-8964.
Submit a Ticket
You can also submit a HelpSU ticket.
When submitting a ticket, please do the following:
• Choose Request Category: Administrative Applications
• Choose Request Type: eProtocol Biosafety/Human Subjects/Lab Animals/Stem Cells
How do I submit a help ticket?
Recently, Stanford University began the process of moving to a new help ticket system. As a result, there is a minor difference that you will need to know when submitting a help ticket.
When you create your help ticket, you’ll notice that there is a new page that asks if you need to submit your ticket to the “Information Technology” department, or “Other” departments.
For IRB, APLAC or SCRO related help tickets, please choose “Other.
Once you’ve chosen “Other”, you’ll be taken to the standard help ticket page where you can choose “Administrative Applications” then either “E-Protocol Human Subjects” , E-Protocol Lab Animals” E-Protocol Stem Cells” or E-Protocol Biosafety” and fill in the ticket description.
We've also provided direct links here:
How can I get added to a protocol?
If someone else is listed in one of the top 4 positions on the protocol, they can edit the protocol. If you removed yourself in order to move to a different position, they can also add you to the new position. If no one else on the protocol is available, the helpdesk can assist you in getting added back to the protocol.
Can Stanford human subject, animal subject or human stem cell studies be conducted at non-Stanford facilities?
Yes. Please click here to know what steps to follow.
When I copy and paste an answer into eProtocol, the formatting is incorrect. Can this be fixed?
Yes. If you are copying responses from Microsoft Word, copy your response and open a second Microsoft Word document.
Go to the "Home" tab.
Click the "Paste" button. you will receive several options.
Select "Paste Special", and a popup window will open.
Choose "Unformatted Text" and click OK.
This will remove the formatting, and allow you to paste into eProtocol.
What should I use as a CITI log on ID?
Click here to log on to CITI, you will be directed to the Stanford WebLogin. Follow the prompts as usual (you may be asked for double authentication). Your SUNet ID and your CITI username will be the same.
One of my users completed CITI training, but it isn't showing up in eProtocol. How can I make it show up?
Please submit a help ticket with the user's SUNet id and their CITI id. We can add the CITI id to the database, and in the future, eProtocol will reflect CITI as completed.
Please note that if the CITI information does not appear initially, you can still change the personnel page to reflect that CITI has been completed and submit the protocol.
What does it mean if I have more than one CITI Username?
If you have more than one CITI Username associated with your email addresses, you have more than one account. To merge your accounts, please visit: http://citiprogram.desk.com/customer/portal/articles/163321-how-do-i-merge-my-citi-accounts-
How do I search for a user's CITI training?
If you are looking for a user's CITI training, you can go to eprotocol.stanford.edu/citi and search for the user's CITI id or last name in the box at the top right of the page.
What should I do if I have a question or issue regarding OPACS?
While OPACS is integrated with eProtocol, it is a seperate system, and if you're experiencing an issue or have a question about OPACS, the OPACS team should be able to assist you. Use the following steps to create a help ticket that will go directly to the OPACS department:
1.) On your OPACS dashboard, on the right hand side, click "HelpSU"
2. Select “Administrative Applications” in the first drop down menu, and “OPACS” in the second drop down menu
Be sure to include your protocol or SPO # in the body of your help ticket
Why won't my protocol open? or How do I allow pop-ups?
If you click to open your protocol and nothing happens, check your pop-up blockers.
Browser settings may need to be adjusted as well as Toolbar settings. Please see the instructions below. You may need to follow more than one set of instructions before you will be able to open your protocol.
Pop-up instructions for:
How to allow popups for eProtocol in Internet Explorer
Click the gears icon at the top-right of the window and choose "Internet options".
When the "Internet Options" dialog box opens, click the "Privacy" tab.
Make sure "Turn on Pop-up Blocker" is checked (it is by default), then click the "Settings" button.
The "Pop-up Blocker Settings" dialog box will appear.
Type in eprotocol.stanford.edu
Click “Add”
From the Safari menu, click "Preferences"
Choose the "Security" Tab and make sure that "Block Pop Up Windows" is not checked.
How to allow popups for eProtocol in Firefox
In the content panel: click the “Exceptions” button: This is a list of sites that you want to allow to display pop-ups.
Click “Allow” to add eProtocol to the exceptions list.
In the top right corner of Chrome, click the Chrome menu
Select "Settings"
Click "Show Advanced Settings"
Under "Privacy", click the Content Settings button
Under "Pop-ups" click Manage Exceptions
Allow eprotocol.stanford.edu
Click "Save"
What computer/browser should I use?
When will my protocol be reviewed?
What information is specific to Biosafety (APB)?
Anyone with a SUNet ID can login to eProtocol. Access to specific protocols is based on this ID. As an investigator or administrator, you will only be able to access protocols that you are listed on.
What computer/browser should I use?
To access eProtocol, you will need a computer with an internet connection.
Supported browsers: Mozilla Firefox, Internet Explorer 10 or Safari
Turn OFF pop-up blockers to use eProtocol.
Please note that Google Chrome and Internet Explorer 11 can have problems displaying eProtocol, and are not recommended browsers.
Once logged in to eProtocol, you will see all the protocols in which you are listed as personnel.
If you don’t see a protocol on your homepage, that means you are not listed on that protocol.
If you need to be listed on a protocol, contact the person in your group/lab who handles eProtocol and ask them to submit a revision to add you as personnel. Click here for detailed instructions.
Please visit our training page for a list of resources. Web-resources and small group training are available.
My Dashboard is an integrated homepage for eProtocol that will allow researchers to see all of their protocols: IRB, SCRO, APLAC & APB on one screen. It will also feature a list of action items to help you better manage your research protocols. If you cannot see your protocols, you may have to click on "Show Section" in the upper right hand corner of each protocol category to unhide.
When will my protocol be reviewed?
Most new studies take between 4-6 weeks to be approved. Please factor in this review time when you’re getting started. See our meeting schedule (pdf) for deadlines for each meeting. Contact the panel staff at any time with questions.
eProtocol has a number of acronyms. Below is a list of some of the more common acronyms and their meaning:
APB - Biosafety
APLAC - Administrative Panel on Labratory Animal Care
CITI - Collaborative Institutional Training Initiative
CCTO - Cancer Clinical Trials Office
HIPAA - Health Insurance Portability and Accountability Act
IDE - Investigational Device Exemption
MIRD - Medical Internal Radiation Dose
OHRP - Office of Human Research Protections
PHI - Protected Health Information
SCRO - Stem Cell Research Oversight
SPO - Sponsored Projects Number
What information is specific to Biosafety (APB)?
The Biosafety Office has additional information available specific to the eProtocol Biosafety application. Visit the eProtocol Biosafety page to learn more.
How do I create a new protocol?
How do I resubmit a returned protocol?
How do I revise or modify a protocol?
Why can't I add someone without a SUNet id?
How do I change someone’s role in eProtocol?
Why don't I see my approval letter?
How do I file a Multiple Project Protocol (MPP)?
How do I renew a protocol? or How do I submit a Continuing Review?
How do I create a new protocol?
You can create a new protocol from scratch or from copying (cloning) an existing protocol.
Create a new protocol from scratch
Click on the CREATE PROTOCOL button in the upper right-hand corner of your HOME page. You will need to enter basic information (such as Protocol Title, Personnel Information) before your application form will be generated, protocol number assigned, and the initial information that you have entered is saved. Once you have your protocol application number, you may continue to complete the application, or exit the system and return at a later time to complete.
If after entering the title, personnel info, selecting the application category and review type, nothing happens when you click CREATE, then you have pop-up blocking software on in your browser. Even if you believe you have allowed pop-ups, there may be additional toolbars, etc. that are blocking your pop-ups. See instructions for allowing pop-ups in your browser.
Create a new protocol from copying (cloning) an existing protocol
Find the protocol you would like to clone, and click on More Actions. Select Clone protocol from the dropdown menu. This will copy the entire contents of the protocol into a new form and assign a new protocol number. YOU WILL BE PROMPTED TO REVIEW/CHANGE THE PROTOCOL TITLE BEFORE YOU CONTINUE, THEN YOU WILL NEED TO OPEN THE CLONED PROTOCOL FOR EDITING. AFTER UPDATING THE PERSONNEL INFO, CLICK ON "CONFIRM PERSONNEL" TO INITIATE THE OPACS PROCESS, THEN GO THROUGH EVERY PAGE VERY CLOSELY TO UPDATE INFORMATION THROUGHOUT THE PROTOCOL.
OPACS, or Outside Professional Activities Certification System, is Stanford’s online reporting and certification application that facilitates compliance with the Faculty Policy on Conflict of Commitment and Interest. All faculty investigators listed in the Personnel Info. section of an eProtocol application will automatically receive an email asking if they have any financial interests related to the protocol. They must complete the OPACS disclosure by answering “Yes” or “No” before the completed protocol can be submitted to the panel office.
From the eProtocol homepage, click on the protocol number and choose to open in edit mode. In the protocol left-hand menu, click “Submit Protocol.”
eProtocol will automatically check to make sure that all parts of the application form are complete. If the application is complete, a small window will open thanking you for submitting your protocol. If the application is not complete, then a window will open indicating the portions of the application that remain to be completed. Navigate to those areas and answer the questions before resubmitting
Once a protocol is submitted, you will not be able make edits or additions, unless requested as part of the review.
How do I resubmit a returned protocol?
For IRB, SCRO or APLAC:
If you receive an email notification that your protocol is being returned by the RCO staff for additional revisions, launch the returned protocol from your eProtocol dashboard. Then in the left hand menu, choose “Return Notes.” A window will open with information why your protocol was returned and instructions on how to proceed, noting only those instructions for the current revision date. After you’ve followed the instructions and made any requested revisions, save your changes and click on Submit Protocol in the left-hand menu to resubmit. Responding promptly to Return Notes will help ensure that your protocol gets assigned to the next available meeting.
For APB:
If a protocol is returned, click on the protocol number under Action Items (or "Resubmit for review") to open the protocol. Click on "BSP Return Notes" and make the requested changes to the protocol. Once the changes are made, click "Submit Protocol" to resubmit the protocol for review.
How do I respond to comments?
From the eProtocol homepage, find the protocol listed in your Action Items, and click on “Respond to Comments.”
Note: Make sure to choose “Respond to Comments” instead of clicking on the protocol number. You can’t see the protocol comments from the protocol form.
The comments/response page will show you a list of comments (or questions) from reviewers. For each question you need to enter a response AND make changes in the appropriate sections of your protocol. You can click “Get Protocol” to open your protocol in a separate window.
Once you have responded to comments and updated and saved your protocol, click “Submit to Manager.” This button is on the comments/response page. You will see a confirmation to let you know your responses have been sent.
How do I revise or modify a protocol?
Before you begin a revision/modification, consider the date that the current protocol approval will expire. Keep in mind that once a revision is submitted, you will not be able to start a renewal application until the revision has been reviewed and approved. If the expiration date of your protocol is near, you should start a renewal application instead. As part of the renewal application, you may include any proposed revisions to the protocol.
On your eProtocol homepage, find your protocol in the Active Protocols section. Click “More Actions” and choose “Start Revision.” Your protocol should open in edit mode. If nothing happens – check your pop-up blockers. If you are not listed in one of the top four roles in the Personnel Section (i.e., Protocol Director, Admin Contact, Co-Protocol Director, or Other Submitter), you will not have edit access; someone with editing privileges will need to submit the revision.
You can make any changes as needed. You can save this form and return to it later, it will be listed under your Action Items.
When you are ready to submit your revision, click Submit Protocol in the left-hand menu.
Not all users listed on a protocol can edit it. Only the personnel listed in the first 4 positions of the protocol ("Protocol Director", "Admin Contact", "Co-Protocol Director", and "Other Contact" or "Other Submitter" ) can edit or create a revision or renewal. "Other Personnel" and "Academic Sponsor" can view, but not edit the protocol.
SUNet ID is now mandatory for all personnel on the protocol. If anyone on your team does not have a SUNet id, please contact your department administrator or the department of the PD listed on the protocol to obtain a SUNet account. VA Users, please contact Linda Wester at Linda.Wester@va.gov.
Under the top four spots, there is a link “Click here to add Other Personnel.” Anyone entered as “Other Personnel” will have view access to the protocol, but will not be able to make changes. Only personnel in the top four spots (i.e., Protocol Director, Admin Contact, Co-Protocol Director, or Other Submitter) will have edit access to the protocol. Anyone added as Other Personnel will have “view only” access. Before moving on to make additional revisions to the protocol, or submitting the personnel revision to the panel office, you must first click on "Confirm Personnel" to initiate the OPACS process
For APLAC:Personnel listed as Protocol Director, Admin Contact, Co-Protocol Director, or Other Submitter on currently approved APLAC protocols may place animal orders through the Veterinary Service Center’s AnimalTrax online animal ordering system, however you must use a valid SUNet ID in the Name field when entering their information into the eProtocol application Personnel Section. Other Personnel may also order animals in the AnimalTrax online animal ordering system, but will need someone in the top four roles or the Department Financial Administrator (DFA) to authorize the purchase.
How do I change someone’s role in eProtocol?
When changing someone’s role within an APLAC eProtocol (e.g., moving someone listed as Other Personnel to the role of Other Submitter), you should follow these steps:
1. For the person(s) currently listed as the Admin Contact, Co-Protocol Director, or Other Submitter, click on “Clear” and click “Save”.
2. For the person(s) listed as Other Personnel, click on “Delete” and click on “Save”.
3. Add person(s) back onto protocol in the desired role(s), and click “Save”. Note: Be sure you have updated their experience and training, as applicable, for their new role.
4. If the protocol involves surgery and/or anesthesia, you must go to each applicable procedure and update the Surgeon Details and/or list of Anesthetists because eProtocol will remove previous entries whenever a person has been deleted/cleared.
For IRB, SCRO or APLAC:
On your eProtocol homepage, find your protocol in the Active Protocols section. Select "More Actions", then "Start Renewal/Continuing Review". If nothing happens – check your pop-up blockers.
You must answer all renewal questions and can make any changes as needed. You can save this form and return to it later; it will be listed under your Action Items. Whether you have personnel changes to the protocol or not, you must first click on "Confirm Personnel" to initiate the OPACS process before you will be able to make additional revisions to the protocol, or submit the renewal/continuing review to the panel office. When you are ready to submit your renewal/continuing review, click “Submit Protocol” in the left-hand menu of the protocol form.
If your renewal isn’t listed in the Action Items section, find it in the Active Protocols section. Select "More Actions", then" Start Renewal".For APB:
To renew a protocol, choose "Start Renewal" from the "More Actions" drop down menu in the left hand column. Once the renewal page is opened, select the radio button for renew with no changes or renew with changes. You will only be able to edit the protocol if you select "Renew with changes". Once you are ready to have the protocol reviewed, make sure to click the submit protocol button to submit the renewal for review.
From the eProtocol homepage, go to the Active Protocols section, find the protocol you want, and click “Download Approval Letter.” Your most recent approval letter will be downloaded and opened as a PDF.
To find prior approval letters, open the protocol in view mode. Click on “Event History” from the left hand menu. This will show you a list of activities for your protocol, oldest to newest. Find the activity you are looking for, and click “Approval Letter.” This feature is relatively new to eProtocol, so approvals from several years ago are not available. Contact our staff if you don’t see the approval letter you are looking for.
If you click to Download the Approval Letter and nothing happens, you may need to adjust your browser settings. Below are instructions for IE users. If you are using another browser, please contact the Help Desk for assistance. (Can someone work on streamlining this following section.)
1. In IE click on “Tools” in the Menu Bar
2. Choose “Internet Options”
3. Click on the “Security” tab at the top of the window
4. Click on the “Custom Level” button
5. In the Security Settings Window make sure the following are set to “Enable”
a. ActiveX controls and plug-ins – “Binary and script behaviors”
b. ActiveX controls and plug-ins – “Automatic prompting for ActiveX controls”
c. Downloads – “Automatic prompting for file downloads”
d. Downloads – “File download”
6. Click “OK” in the Security Settings Window
7. Click “Yes” to the Warning about changing security settings
8. Click “OK” in Internet Options Window
Now you should be able open your approval letter.
Why don't I see my approval letter?
The protocol may still be under review, or it may have just recently been approved, and the panel is still creating it. It should be available shortly after the approval is entered into the system.
How do I file a Multiple Project Protocol?
MPP stands for Multiple Project Protocol. A MPP is needed when there is more than one protocol referenced to a funding source. To provide sponsors with one approval date, a MPP is set up. It is considered an umbrella protocol and its purpose is to maintain a list of protocols for a funding source.
For APLAC
Whenever the funding source sponsor requests Institutional Animal Care and Use Committee
(IACUC) verification or animal subjects approval, the approval date of the MPP is given. This avoids having to provide multiple approval dates for each of the individual protocols. You cannot order or study animals under a MPP; it is established for administrative purposes only.
The grant PI, or his/her administrator, should submit a MPP at the same time the funding source is being added to the individual protocols. MPPs must be renewed annually, and should include an updated list of approved protocols under the MPP. Each PD with a protocol under the MPP umbrella is responsible for obtaining approval for their own protocol which may include review of the relevant grant proposal.
1. Log in to eProtocol.
2. Click CREATE in the upper right-hand side of the page.
3. Title: Enter a title that is the same as the proposal title, but add "MPP" at the end.
4. Personnel:
Enter the contact information for the PI of the grant in the Protocol Director section. In the experience
section, just write Grant PI.
Enter the contact information for the Administrative Contact. Be sure to select Not working with Animals.Click on "Confirm Personnel" to initiate the OPACS process.
5. Species:
Species Name = "Other"
Common Name = MPP
Daily Census = "0"
Housing Location = "Other", then enter "MPP" on the next line
Number of animals per year should = "0"
6. Funding sources: Complete all the proposal information. Include:
SPO# (can be obtained by contacting your Research Process Manager)
Grant Number
Grant Title
7. Rationale: Complete:
a. Purpose of this research: Briefly describe the overall purpose of the
project, list the individual protocols, and describe how each contributes to that purpose (aims performed).
b. through e., insert "MPP".
8. Procedure: Complete one procedure.
Type = "Other"
Title = "MPP"
Pain/Distress = "C"
9. Attachments: Attach a complete listing (Excel or Word format) of all protocols that will be funded
by this MPP. List should include:
Protocol Number
Principal Investigator Name
Protocol Title
Procedures/Aims Performed
Save this document as it will need to be updated and resubmitted with every renewal of the MPP.
10. Certification: Click “Agree.”.
How do I renew my protocol? or How do I submit a continuing review?
On your eProtocol homepage, find your protocol in the Active Protocols section. Select More Actions, then Start Renewal/Continuing Review. If nothing happens – check your pop-up blockers.
You can make any changes as needed. You can save this form and return to it later, it will be listed under your Action Items. When you are ready to submit your renewal/continuing review, click “Submit Protocol” in the left-hand menu of the protocol form.
If your renewal isn’t listed in the Action Items section, find it in the Active Protocols section. Select More Actions, then Start Renewal.
Troubleshooting
How do I delete a revision, renewal or report that was started by accident?
I need to renew my protocol, but I’ve already started a revision, what do I do?
I already submitted my protocol, but I need to make another change, what do I do?
How do I delete a revision, renewal or report that I started by accident?
On your eProtocol homepage, find the protocol activity under your Action Items. Click “More Actions” and choose “Delete Activity.” This will only delete this activity, and will not affect your approved protocols.
I need to renew my protocol, but I’ve already started a revision, what do I do?
If you haven’t submitted your revision, you should delete the revision, and submit a renewal instead.
1. Make a list of any changes you’ve made in your revision. You’ll need to re-enter these into a renewal form.
2. Find the revision under your Action Items list. Click “More Actions” and choose “Delete Activity.”
3. Under your Active Protocols menu click “More Actions” and choose “Start Renewal.”
4. Complete your renewal, and add back in any changes from your deleted revision.
If you have already submitted a revision, contact Panel staff, and ask their advice. Depending on how far along the revision is, they will be able to come up with the best option for you.
I already submitted my protocol, but I need to make another change, what do I do?
Contact panel staff and let them know what the change is. They will see where your protocol is in the review cycle, and can let you know the best way to include this change.
How do I resubmit a returned protocol?
How do I renew a protocol? or How do I submit a Continuing Review?
When and how should I close a protocol?
How do I resubmit a returned protocol?
From your eProtocol homepage, click on the protocol number to open the protocol. Then in the left hand menu, choose “Return Notes.”
A small window will open with information on the reason your protocol was returned and instructions on how to proceed. Usually we’ll list changes you need to make, and then ask you to submit your protocol again.
How do I renew my protocol? or How do I submit a continuing review?
On your eProtocol homepage, find your protocol in the Active Protocols section. Select More Actions, then Start Renewal/Continuing Review. If nothing happens – check your pop-up blockers.
You can make any changes as needed. You can save this form and return to it later, it will be listed under your Action Items. When you are ready to submit your renewal/continuing review, click “Submit Protocol” in the left-hand menu of the protocol form.
If your renewal isn’t listed in the Action Items section, find it in the Active Protocols section. Select More Actions, then Start Renewal.
On your eProtocol homepage, go to the Active Protocols section, and find the correct protocol. Click “More Actions” and choose “Report.” Reports can be submitted at any time while the protocol is active.
On your eProtocol homepage, go to the Active Protocols or the Non-Active Protocols section, and find the correct protocol. Click “More Actions” and choose “Close" or "Create Final Report". You can find more information on when to close a protocol or create a report here.
APLAC Pre-Approved Procedures
Can I change the title of a Pre-approved Procedure?
What happens if I try to add a Pre-Approved Procedure with the same name for the same species?
Can I delete an existing Pre-Approved Procedure in my protocol?
Can I delete a procedural step from the Pre-Approved Procedure?
What if I disagree with the Pain Category for a Pre-Approved Procedure?
Can I change the title of a Pre-approved Procedure?
The Procedure Title and Procedure Type of the Pre-Approved Procedure is fixed and cannot be changed. The content of the procedure, e.g., Description, Procedural Steps etc., can be changed.
What happens if I try to add a Pre-Approved Procedure with the same name for the same species?
The system does not allow you to create a duplicate of the same Pre-Approved Procedure in the same species, and you will get an error message at the top of the page alerting you that the procedure already exists.
Why does the procedure list anesthesia, when my lab performs the same procedure in a conscious animal?
The Pre-Approved Procedure content was written, with the approval of our veterinary staff, to reflect how the majority of research groups perform a particular procedure. There are several procedures that give you the option of performing the procedure in an anesthetized animal vs. a conscious animal, so carefully check the titles for the correct procedure. If the way your lab performs a particular procedure differs considerably from the Pre-Approved Procedure, please use the Custom Procedure option in eProtocol.
Can I delete an existing Pre-Approved Procedure in my protocol?
Yes, you can delete an existing Pre-Approved Procedure in your protocol, however, please double check before you delete. If you have made any changes to the existing Pre-Approved Procedure in your protocol, when you delete the procedure, these changes will be lost.
Can I delete a procedural step from the Pre-Approved Procedure?
Yes, you can delete a procedural step from the procedure, however please double check before you delete. If you have made any changes to an existing procedural step, when you delete it, these changes will be lost. Also, please be reminded that any alterations you make to a Pre-Approved Procedure are subject to further review and approval by the APLAC.
While editing a Pre-Approved Procedure, I accidentally deleted an entire section. How do I get it back?
You may be able to cancel without saving your latest edits by clicking on Cancel. If you have saved your work and that option no longer exists, the easiest solution is to go back to the Procedure List, select the procedure you were editing by clicking in the box to the left of the title, then delete it by clicking on Delete. You will need to re-add the procedure in the usual manner.
What if I disagree with the Pain Category for a Pre-Approved Procedure?
The Pain Category will default to the Pain Category that was assigned when the Pre-Approved Procedure was written and approved by the veterinary staff. If you disagree with the assigned category, you can edit it, however, you should include a justification for why you feel a procedure might be more/less painful than the category that was assigned.
How do I resubmit a returned protocol?
How do I renew a protocol? or How do I submit a Continuing Review?
How do I resubmit a returned protocol?
From your eProtocol homepage, click on the protocol number to open the protocol. Then in the left hand menu, choose “Return Notes.”
A small window will open with information on the reason your protocol was returned and instructions on how to proceed. Usually we’ll list changes you need to make, and then ask you to submit your protocol again.
How do I renew a protocol? or How do I submit a Continuing Review?
On your eProtocol homepage, find your protocol in the Active Protocols section. Select More Actions, then Start Renewal/Continuing Review. If nothing happens – check your pop-up blockers.
You can make any changes as needed. You can save this form and return to it later, it will be listed under your Action Items. When you are ready to submit your renewal/continuing review, click “Submit Protocol” in the left-hand menu of the protocol form.
If your renewal isn’t listed in the Action Items section, find it in the Active Protocols section. Select More Actions, then Start Renewal.
This process is not yet available through the eProtocol interface. Please contact the APLAC or SCRO office and let them know you would like to close your protocol.
How do I resubmit a returned protocol?
How do I renew a protocol? or how do I submit a Continuing Review?
How do I submit a clinical report (SAE, AE)?
When should a protocol be submitted for review?
When will my protocol be reviewed?
For how long is a protocol approved?
How do I resubmit a returned protocol?
If a protocol is returned, click on the protocol number under Action Items (or "Resubmit for review") to open the protocol. Click on "BSP Return Notes" and make the requested changes to the protocol. Once the changes are made, click "Submit Protocol" to resubmit the protocol for review.
How do I renew a protocol? or How do I submit a Continuing Review?
To renew a protocol, choose "Start Renewal" from the "More Actions" drop down menu in the left hand column. Once the renewal page is opened, select the radio button for renew with no changes or renew with changes. You will only be able to edit the protocol if you select "Renew with changes". Once you are ready to have the protocol reviewed, make sure to click the submit protocol button to submit the renewal for review.
How do I submit a Clinical report (SAE, AE)?
To submit a report for a clinical APB protocol choose "Attach Reports" from the "More Actions" drop down menu in the left hand column. Attach the documents and click "Submit Report" to send the report to the APB for review.
To close a protocol, choose "Close Protocol" from the "More Actions" drop down menu in the left hand column. (Remember: this action cannot be undone.) Once the protocol is closed, it will be listed under “Inactive Protocols.”
When should a protocol be submitted for review?
Protocols are required by the 1st of the month, for review at that month’s meeting.
When will my protocol be reviewed?
APB meetings are held once a month. In general, protocols submitted before the first of the month will be reviewed and considered at that month's meeting. See the schedule for submission deadlines and meeting dates.
For how long is a protocol approved?
BSL2 and 2+ are approved for three years, and require annual renewals. BL3 are approved for ONLY one year.