Fund(s)

Proposals for new programs, projects, or activities should take into account the feasibility of obtaining required funding as well as the budgetary and other impacts the proposals may have on Stanford University. This Guide Memo is intended to provide a checklist that may be useful to faculty members and others in developing such proposals.

This Guide Memo describes Stanford University policy on initiating facilities and infrastructure projects under the authority of Land and Buildings, including specific information on the allocation, siting and management of modular buildings, trailers and storage containers on campus. This Guide Memo also addresses University funding of capital projects, including the application of the Stanford Infrastructure Program (SIP) assessment and the General Use Permit (GUP) Entitlement Fee to fund mitigation costs arising from the approval of the December 2000 Community Plan and the General Use Permit.

This Guide Memo describes or references procedures for authorizing payment for services to the University by individuals who are not University employees. SLAC National Accelerator Laboratory (SLAC) currently applies the applicable policies contained herein. SLAC departments should consult the SLAC Office of the Chief Financial Officer website for SLAC procedures which differ from those set forth below. For information about faculty honoraria, please see Chapter 5 of the Faculty Handbook.

This Guide Memo contains general policies concerning the university payroll. SLAC National Accelerator Laboratory (SLAC) currently applies the applicable policies contained herein. SLAC departments should consult SLAC Business Services Division for SLAC procedures.

This Guide Memo describes the University's funds and budgets.

This policy replaces the “Expendable Funds Investment, Payout and Buffer Policy” adopted by the Board of Trustees on June 14, 2012. The policy is to be effective beginning September 1, 2016 (FY17).

This Guide Memo outlines general policies on expense reimbursement by the federal government and discusses the importance of assigning the correct Project, Task and Award (PTA) and Expenditure Type to expenses and credits. For more detailed information, see Proper Coding of Allowable and Unallowable University Expenditures on the Gateway to Financial Activities website.  

This Guide Memo outlines policy on establishing and managing a petty cash fund. It should be used in conjunction with procedural information, resources, and forms, which outline the application of this policy and may be found on the Petty Cash Administration section of the Gateway to Financial Activities website (Fingate).

This Guide Memo describes responsibilities for the management of funds in University Projects, Tasks and Awards (PTAs).